Fort Walton Beach Council agenda — 12-16-14--regular — reading text

continued improvements will address flooding issues and stormwater upgrades, as well as aesthetic enhancements and additional on- street parking. Atkins North America, Inc ( Atkins) one of the City' s general engineering consultants, was contacted by Staff to request a Task Order to complete the design, bidding, and construction of streetscaping along Carson Drive SE from Third Street SE to Hollywood Blvd and Third Street SE from Beal Parkway to Carson Drive. The design and bidding of the project is estimated to take approximately 6 months with a cost of$ 112, 769. 72 for Section One, Carson Drive SE from Third Street SE to Hollywood Blvd including third Street SE from Harbeson Avenue SE to Carson Drive SE, and $ 37, 691. 62 for Section Two from Beal Parkway to Harbeson Avenue SE. The construction engineering and inspection services are optional for an additional $ 41, 967. 15 for Section One and $ 17, 297. 24 for Section Two. This service may or may not be used, and will be determined at a later date in the project development. 2 D. Mr. Bolduc stated Staff is recommending authorization for a task order to complete the y engineering and design for the Carson Drive SE and Third Street SE Streetscaping project for a not- to- exceed amount of $ 151, 000. 00 and a not- to- exceed task order for $ 60, 000. 00 For the construction engineering inspections. Mr. Bolduc informed this task will only be executed if the construction of the project is approved by Council following completion of the engineering a design. o is The vote on the motion to authorize the City Manager to execute a Task Order with Atkins North America Inc to complete the engineering and design for the Carson Drive SE and Third Street SE Streetscaping project for a not- to- exceed amount of $ 151, 000. 00, and to approve a not- to- exceed task order for $ 60, 000. 00 for the construction engineering and inspections, carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: l o Y ce gossom, g ossom Council Seat 2 AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson a Award of a Fitness Equipment Lease for the New Recreation Center Synopsis: ( Recreational and Cultural Services Director) a Recommends City Council approval to execute a lease agreement for fitness equipment for the new Recreation Center to Fitness Pro for a five ( 5) year term with a total price of$ 67, 774 at a monthly lease fee $ 1, 219. 42 ATTACIIMIENTS: Fitness Equipment Layout ( PDF) Fitness Equipment Quote ( PDF) Fitness Equipment Lease ( PDF) NJPA Annual Contract Renewal- Life Fitness( Contract 02I5I2- LFF) ( PDF) Fitness Equipment Lease Amoritization Schedule ( XLSX) Jeff Peters, Recreation/ Cultural Services Director, reported that Staff is in the process of ordering all site furnishing that are not included in the contract with Lord and Son Construction for the new Recreation Center, to include fitness equipment. Mr. Peters continued that the City is a member of the National Joint Powers Alliance ( NJPA) and is receiving a national contract Page 7 City Council of Fort Walton Beach Packet Pg 38 ``  w: Regular Meeting Minutes November 18, 2014 pricing on the equipment, which can either be purchased or leased. The leasing option is the best option for the Recreation Center, mainly because the equipment would be replaced with new equipment every five years at a monthly rate instead of a large lump sum purchase. The leasing option is based on a 60- month term at $ 1, 219. 42 per month, and will be maintained by Fitness Pro in Tallahassee. The vote on the motion to authorize the City Manager to execute a five-year lease agreement through AllState Capital for the fitness equipment for the new recreation Center though the NJPA annual contract with Fitness Pro of Tallahassee, Florida, for a monthly lease fee of$ 1, 219. 42 carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Amy Jamieson, Council Seat 5 SECONDER: Dick Rynearson, Council Seat 7 c L AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson a a N Request for Code Enforcement Fine Reduction at 8 Gipson Place NE and 7 Carson Drive NE Synopsis: ( Code Enforcement Officer) The property owner of 8 Gipson Place NE and 7 Carson Drive NE has requested an amendment a to City Council' s decision on settling existing Code Enforcement fines on the properties to o release the liens. Tim Bolduc, Engineering/ Utilities Services Director, advised the property owner of 8 Gipson o Place NE and 7 Carson Drive has gain submitted a request for the removal of existing Code Enforcement liens for both of his properties. The subject properties were found in violation of Sign Permit Required and as a result, the Code Enforcement Board cases resulted I liens being z° imposed on the properties. N Mr. Bolduc continued that council previously approved a mitigated settlement amount of$ 1, 500 per property plus the $ 650 administrative fee, for a total of$ 4, 300. 00. At a later Council meeting, the property owner submitted additional information related to the case and a request to reduce the fines further. The overall cost to the City for these cases, including Staff time and o. attorney' s fees, is $ 1, 360. 00. Therefore, Staff is recommending a Release of Lien after the property owner pays the amount of$ 1, 360. 00 to cover the costs incurred by the City to gain compliance for both parties. a3 The vote on the motion to authorize the Mayor to execute a Release of Lien( s) for the properties at 8 Gipson Place NE and 7 Carson Drive NE within three ( 3) days of the property owner paying the amount of$ 1, 360. 00 to cover the costs incurred by the City to gain compliance for both properties carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: joyce gossom, Council Seat 2 SECONDER: John Mead, Council Seat 3 AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson Discussion of Setting Date for City Council Regular Meeting in December Synopsis: ( Executive Assistant) City Council of Fort Walton Beach Page 8 P9 39.., 4Packet< Regular Meeting Minutes November 18, 20-81. 34 Recommends setting the date of the December 2014 City Council Regular Meeting to Tuesday, December 16, 2014, which is the third Tuesday of the month. Also recommends City Council discussion of implementing a policy that when there is only one Regular Meeting in a month, that it be held on the third Tuesday of the month. The City Manager discussed the possibility of setting the date of the December 2014 Council Regular Meeting to Tuesday, December 16, which is the third Tuesday of the month, and recommended Council discuss implementing a policy that when there is only one regular meeting in a month, that it be held on the third Tuesday of that month. The vote on the motion to hold the regular Council Meeting on Tuesday, December 16, 2014, and to implement a policy that when there is only one regular meeting in a month, that it be held on the third Tuesday of that month, carried unanimously. RESULT: APPROVED [ UNANIMOUS] o MOVER: Amy Jamieson, Council Seat 5 o SECONDER: John Mead, Council Seat 3 AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson Discussion of Scheduling a January CRA Board of Commissioners Meeting a Synopsis: ( City Manager) o Recommends scheduling the next CRA Board of Commissioners meeting for Tuesday, January