Fort Walton Beach Council agenda — 12-16-14--regular — reading text

27, 2015 at 5: 00 p. m. N The City Manager advised he would like to schedule a CRA meeting on January 27, 2015 at 5 pm to discuss events regarding the CRA, elect officers for 2015, and any other business. o z The vote on the motion to schedule a meeting of the CRA on Tuesday, January 27, 2015 at 5 pm ( before the regular meeting at 6 pm), carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson 4 Consideration of the Appointment of City Clerk Synopsis: ( Executive Assistant) City Council shall discuss and recommend selection of one of the four candidates for the City Clerk position and authorize the Human Resources Director to make a formal offer of employment to the selected candidate. The City Manager informed that interviews for the position of City Clerk were held the previous evening and that Council would be making a decision this evening. Tare), Franxman, Human Resources Director, advised that Council will discuss and rank each candidate, and that the Finance Director will tabulate each candidates score via an excel spreadsheet, which will be on- screen for everyone to view. City Council of Fort Walton Beach Page 9 Packet Pg. 40'''  8. 3 Regular Meeting Minutes November 18, 2014 It was suggested that Roberts Rules of Order be waived for discussion of the City Clerk appointment. The vote on the motion to waive Roberts Rules of Orders during discussion of the City Clerk interviews and appointment. RESULT: APPROVED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 SECONDER: Mike Holmes, Council Seat 4 AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson 7. Motion to Motion COMMENTS- Current Meeting: To Council discussed the salary range for the position. The City Manager recommended turning o the Human Resources Director once the rankings are over the salary negotiation process to completed and a candidate is selected, and the agreement will be brought to Council at the a December 16, 2014 meeting for their review and approval. Council was advised to rank the four candidates with 1 being the high score and 4 being the low Council members name and the date must be on the ballot. The ballots will score, and each c become part of the public record. The candidate with the lowest score will be the appointee. 66 0 t" The rankings were as follows: Kim Barnes was first; Janice Peters was second; Brenda Pree was third; and Kimberly Gay was fourth. The vote on the motion to adopt the rankings as presented carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 I SECONDER: Mike Holmes, Council Seat 4 AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson a U 8. Motion to Motion COMMENTS- Current Meeting: z The vote on the motion for the Human Resources Director to begin negotiations with the top ranked candidate, Kim Barnes, and if not successful, to negotiate with the second- ranked candidate, and continue until an agreement is reached, carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Mead, Holmes, Jamieson, Rigdon, Rynearson CITY MANAGER REPORTS Monthly City Manager Status Report- November 2014 City Council of Fort Walton Beach Page 10 Packet;Pg 41  83 .t: Regular Meeting Minutes November 18, 2014 Synopsis: ( Executive Assistant) The City Manager will provide a monthly status report on City projects, programs, and events to City Council. The City Manager advised a monthly status report of departmental updates for November 2014 was included in Council' s agenda for them to review. CITY ATTORNEY REPORTS The City Attorney advised that beginning January 1, 2015, the Ethics Requirement comes up and the League of Cities will provide webinars and regional training courses. MAYOR/ COUNCIL COMMENTS To Mr. Holmes read a proclamation in the absence of the Mayor for the Blessing of the Emerald Coast and that it was a great event with pastors and the public attending. 7 The Mayor attended a briefing at the Chamber of Commerce that discussed tourism and that it is getting more each year; co advised he has received a on- line petition on the BMX track and he will forward them to the rest of Council; he attended the Veteran' s Day ceremony; the tree lighting ceremony on November 23 at 4 pm and the Christmas Parade on December 1 at 6: 30 pm. N Committee Update- Fresh Start Board Synopsis: ( Staff Assistant) Council Member Rynearson will update City Council on the November 12, 2014 Fresh Start Board meeting. Mr. Rynearson was out of town during the last Fresh Start Board meeting, but stated the organization is working hard to help citizens get a ' fresh start.' c a. ADJOURNMENT: 7: 23 pm 7 City Council of Fort Walton Beach Page I I Packet Pg. 42  84 City Council of Fort Walton Beach I 1j RECREATION 4' MEMORANDUM y To: Michael D. Beedie, City Manager From: Jeff Peters, Recreational and Cultural Services Director Date: December 16, 2014 Subject: Purchase Playground Equipment for New Recreation Center 1. BACKGROUND: 1. 1. In April 2013, City Council approved the construction of a new FWB Recreation Center and Athletic Complex. 1. 1. 1. During the presentation of the staff report for the construction of the new Complex, Staff notified City Council that furnishings and amenities to go along with the Complex would come back at a later date. 1. 2. The Recreation Complex is nearing completion and Staff is in the process of purchasing amenities to go along with the new Complex. 2. DISCUSSION: 2. 1. The new Recreation Complex will be host to Pre- K and After School Programs for all ages of children. 2. 1. 1. Behind the After School Program room, there is a fenced in area designed for playground equipment. 2. 2. Staff reviewed many different designs of playground equipment with a working area of 42 feet x 40 feet. 2. 3. Once the playground equipment is received, Staff will install the equipment to save installation costs. 3. FINANCIAL INFORMATION: 3. 1. Utilizing the State Contract for playground equipment ( USC Contract # 110179), the purchase price of the playground equipment, border, and safety surface is $ 30, 604. 31. 3. 2. If approved, funding is available as part of the Recreation Complex Project. 4. RECOMMENDATION: 4. 1. Staff respectfully recommends City Council approval to waive the Purchasing Policies and Procedures for the competitive bidding process in order to utilize the State Contract for playground equipment ( USC Contract # 110179) and to award the purchase of playground equipment to J. A. Dawson in the not- to- exceed amount of$ 31, 000. Page 1 of 2 ZPacket' Pg. 43' ATTACHMENTS: Playground Equipment Quote - FWB Rec Complex ( PDF) SIGNATURE BLOCK: Jeff Peters Completed 12/ 04/ 2014 4: 47 PM Finance Completed 12/ 04/ 2014 4: 53 PM Carole Jones Completed 12/ 05/ 2014 8: 18 AM City Manager Completed