Fort Walton Beach Council agenda — 06-24-08 regular agenda — reading text

FORT WALTON BEACH MEMORANDUM To: Joyce Shanahan, City Manager From: Cam Johnson, Public Information Officer Date: June 12, 2008 Subject: City of Fort Walton Beach Youth Commission Fundraiser B., ackaround: The Fort Walton Beach Youth Committee was created in 2007 to advise City Council of issues important to the area' s youth. In addition to advising Council, Committee Members have discussed the possibility of hosting events for the youth that would provide a safe, alcohol and drug free environment for young people to gather. Discussion: The Youth Committee has expressed a desire to host a concert event for the youth at the Fort Walton Landing in the fall of 2008. Due to budget constraints, the Committee has no funds to use for any purpose. Committee Members discussed several ways to raise money to use for bands, advertising and other costs associated with special events. They decided on a Pancake Breakfast fundraiser to generate the revenue. By hosting this fundraiser, the Committee feels they could raise money to pay for bands and other entertainment to appear at the event. Recommendation: Staff respectfully requests that the City Council allow the City of Fort Walton Beach Youth Committee to host a Pancake Breakfast Fundraiser to generate revenue for the Committee' s events /programs. Submitted BY: Cam Johnso , P lic Information Officer Date Reviewed and Concur: o °ce hanahan, City Manager Date  CITY OF FORT WALTON BEACH YOUTH COMMITTEE MAY 21, 2008 A meeting of the Fort Walton Beach Youth Committee was held on Wednesday, May 21, 2008, at 5:30 p.m. in the Fort Walton Beach Council Chambers with the following members present: Isaac Cooper, Chairman ( arrived at 5: 45 pm); Caitlin Corrigan, Vice -Chairman; Erica Henderson; Trey Henderson; Briley Jeter; Courtney Parker; Korie Schaeffer Absent: Miller McInnis; Lauren Richardson Also Present: Cam Johnson, Public Information Officer CALL TO ORDER The Vice Chairman called the meeting to order at 5: 30 p. m. APPROVAL OF MINUTES Ms. Corrigan moved to approve the minutes of April 16, 2008. Ms. Jeter seconded motion and it carried unanimously with Corrigan, E. Henderson, T. Henderson, Jeter, Parker, and Schaeffer in favor (Cooper, McInnis, and Richardson absent). COMMITTEE BUSINESS - -YOUTH COMMITTEE SPONSORED EVENTS /FUNDRAISERS Cam Johnson, Public Information Officer, asked for ideas /suggestions for fundraising events for the next school year. Ideas included holding a pancake breakfast over the summer, and a back to school concert in September or October at the Fort Walton Landing. Mr. Johnson stated he would have to check with the City Attorney to see if it would violate the Sunshine Law if there were to be a pancake breakfast over the summer. YOUTH COMMITTEE RECRUITMENT Mr. Johnson advised that four members will be graduating and that new members will be needed for next year. He distributed a flyer on the Committee listing membership criteria and information that he would like to place at the high schools in an effort to garner interest for membership in the Committee. Also discussed was placing ads in the newspaper, on the new electronic billboard, and in City publications. Mr. Johnson also asked that if current members knew of anyone that might be interested to let him know. Mr. Johnson asked for a motion and vote from the Committee to place the flyers at the various locations discussed. Ms. Corrigan moved that Mr. Johnson publicize the openings on the Youth Committee by placing the flyers at area high schools, as well as any other means to include newspapers, signage, etc. Ms. Parker seconded motion and it carried unanimously with Corrigan, E. Henderson, T. Henderson, Jeter, Parker, and Schaeffer in favor ( Cooper, McInnis, and Richardson absent). Mr. Cooper arrived at 5:45 p.m. GOALS /OBJECTIVES FOR NEXT YEAR Mr. Johnson advised the ball is rolling on the mentoring problem, though it will take more work due to the logistics of the effort. He asked what are some of the things that the Committee would like to accomplish next year. Ideas included having recycling available at the schools; grade level assemblies at the Landing to give students from different schools in the same grade the opportunity to meet; and to be included in the March for Safety if it is held again next year. Also mentioned was working with the Fire Department to have the Jaws of Life brought to the high schools for a demonstration. Youth Committee 5 -21 -08 RECOGNITION OF SENIORS Mr. Johnson reminded the committee that their main role is to advise the City Council on issues they feel are important to the youth of the community, and to keep that in mind when they are considering projects and events for the coming year. Mr. Johnson advised that the Mayor would like to recognize the graduating seniors at the Council meeting on May 27. The seniors are Isaac Cooper, Courtney Parker, Korie Schaeffer, and Caitlin Corrigan. NEXT MEETING The next meeting is scheduled for Wednesday, August 20, 2008, at 5:30 p. m. ADJOURNMENT Being no further business, the meeting adjourned at 5: 55 pm. Ive  CITY COUNCIL MEETING June 24. 2008 Consent Agenda Consideration of request to approve an Agreement between Okaloosa Housing Development Corp and the City to administer Community Development Block Grant Funds CDS Director) Council Action 1 St 2nd Vote: 4 Agenda Item Number:  CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM Date: June 13, 2008 To: Joyce Shanahan, City Manager From: Missy McKim, CDS Director SUBJECT: Agreement between Okaloosa Housing Development Corporation and the City to administer the Community Development Block Grant entitlement funds REQUEST Approval of the Agreement between Okaloosa Housing Development Corporation (OCDC) and the City to administer the Community Development Block Grant (CDBG) entitlement funds. BACKGROUND The City receives CDBG entitlement funds each year. The amount of the funds that the City receives has decreased to the point that the 20% administration allowance does not cover the cost of a full time person to administer the funds. This year the total amount of the funds is 148, 027. Okaloosa Housing Development Corporation administers the City's SHIP funds. They were approached to determine if they were interested in administering the City's CDBG funds as well. OCDC expressed interest and an agreement has been developed and approved by their executive board, with approval by the full board expected June 19"'. DISCUSSION The agreement is between Okaloosa Community Development Corporation ( Subrecipient) and the City with the Subrecipient agreeing to administer the Community Development Block Grant CDBG) funds. The agreement has the following sections: Section 1. Responsibility of Grant Administration —the Subrecipient will provide general administration of the Grant and the City will provide technical assistance as needed. Section 2. Scope of Services —the Subrecipient will provide services as described in the Consolidated Annual Action Plan approved by the City Council each year. Section 3. Public Participation —The Subrecipient shall follow the "City of Fort Walton Beach Citizen Participation Plan for the Community Development Block Grant Program ". Section 4. Use of Funds —The city shall provide its annual entitlement funds to pay the administration and activities approved by the City Council each year. Section 5. Invoicing —The costs incurred by the Subrecipient shall be submitted to the City for reimbursement. Section 6. Method of Payment —The City agrees to submit for reimbursement from HUD and to reimburse the Subrecipient. Section 7. Program Income —Income from this grant is not allowed. Section 8. Suspension and Termination —The City or the Subrecipient may terminate the agreement under certain provisions. Section 9. Federal Statutory Requirements —The Subrecipient agrees to certain statutory requirements.  Section 1 -0. Restraint on Assignment —Subrecipient shall not assign this agreement without consent from the City. Section 11. Effective Date —The agreement is effective upon proper approval-and execution by the City and Subrecipient. RECfi) II HYIENDATION: City Council may: 1. Approve the agreement as presented. 2. Approve the agreement with changes. 3. Deny the agreement. Staff recommends that City Council approve the agreement as presented. Submitted by: Reviewed and Concur. Joyce Shanahan City Manager  CITY OF FORT WALTON BEACH AND OKALOOSA COMMUNITY DEVELOPMENT CORPORATION AGREEMENT TO ADMINISTER THE COMMUNITY DEVELOPMENT BLOCK GRANT The City of Fort Walton Beach, ( "City ") and Okaloosa Community Development Corporation, ( " Subrecipient ") in the consideration of Community Development Block Grant ( CDBG) ( "Grant ") funds received from the US Department of Housing and Urban Development ( "HUD ") in the amount of the annual entitlement provided through the City of Fort Walton Beach Community Development Block Grant, do agree and covenant as follows: Pursuant to Title I of the Housing and Community Development Acts of 1974 and 1977, as amended, the Subrecipient has agreed to administer the Community Development Block Grant entitlement funds to provide services to those families of Low /Moderate /Income ( UM/ 1) residing in the City of Fort Walton Beach. It is necessary that the City and the Subrecipient enter into an Agreement for the implementation of said activity. Therefore, the parties do mutually agree as follows: SECTION 1. RESPONSIBILITY OF GRANT ADMINISTRATION: The Subrecipient will provide general administration of the Grant and the City will provide technical assistance as needed. The City is also responsible for determining the adequacy of performance under Subrecipient agreements and for taking appropriate action when performance problems arise, such as those actions described in 24 CFR Section 570. 910. SECTION 2. SCOPE OF SERVICES: The Subrecipient shall perform and provide services as described in Consolidated Annual Action Plan approved by the City Council each year. Every effort shall be made to spend the full entitlement amount each year, but in no case shall the SUBRECIEPIENT not meet HUD guidelines for spending funds. SECTION 3. PUBLIC PARTICIPATION: The Subrecipient shall follow the " City of Fort Walton Beach Citizen Participation Plan for the Community Development Block Grant Program" in the preparation of the Consolidated Annual Action Plan and the Consolidated Annual Plan Evaluation Report (CAPER). SECTION 4. USE OF FUNDS: The