Okaloosa County BOCC — March 18, 2013 — reading text

association on reducing energy consumption by 10% c) Install motion activated sensors for lighting in 4 park restrooms d) Install photo cells for outdoor parking lot lighting at 2 beach access ways e) Monitor all monthly utility bills including: gas, water, sewer and electricity. Maintain historical information on these costs for potential future cost savings and future years budgeting f) Replace the use of non-environmentally safe products with products that reduce the health and environmental impacts at parks facilities 64 Packet Pg. 351  8.1.b Goal 4 Implement a comprehensive Playground Management Plan to provide information relating to playground amenities for management of long term replacement goals. Objective To provide documentation and justification of the needs and usage of allocated funding Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Action/Strategies a) Gather information on play structures, rubber surfacing, buildings, boat ramps, lighting, fencing, sod, pavilions, etc. such as: year constructed, type and brand of equipment installed, manufacture contact information, inspections, repairs, projected life expectancy, and anticipated replacement b) Utilize computer related software with a Parks component to manage data gathered during periodic visual playground inspections to create detailed reports that can be used for component replacement c) Respond to external and internal complaints within 24hrs, and create a work order, prioritizing for safety related issues, and for other issues providing appropriate minor repairs within 5 working days d) Review collected infrastructure data for budgeting of projected funding in the most efficient and beneficial manner ROADS DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Increase the mileage of roads that receive preservation treatments and start a rehabilitation program for base stabilized roads Objective To extend the lifespan of existing improved roads Action/Strategies a) Rehabilitate base stabilized roads exploring various methods b) Implement pavement preservation techniques c) Stripe paved roads 65 Packet Pg. 352  8.1.b Goal 2 Pave 7.78 miles of dirt road Objective To reduce the number of unpaved roads by 15% over the next five years by a combination of road paving and base stabilization Action/Strategies a) Pave Okaloosa Lane (0.38 miles) Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) b) Pave a portion of Keyser Mill Road (1.8 miles) c) Pave Fairchild Road North (1.8 miles) d) Pave Robinson, State Line, Davis and Gilmore Roads (3.8 miles) Goal 3 Implement a methodical program of replacing inefficient construction equipment with modern, economical equipment that will maximize productivity Objective To optimize reduced personnel and improve processes by obtaining more efficient construction equipment Action/Strategies a) Review and assess processes that are impacted by inefficient equipment b) Determine and evaluate efficiencies to be gained by purchasing vs. leasing new equipment c) Develop a program to determine the best use of existing funding to purchase or lease equipment ARTIFICIAL REEF DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Deplete current inventory of Materials of Opportunity for reef construction and deployment Objective To decrease the inventory of Materials of Opportunity through the construction of Artificial Reefs Action/Strategies a) Aggressively pursue funding sources for reef construction b) Review and submit grant opportunities c) Visit local municipalities to market benefits of reef construction d) Solicit additional funding through the TDC 66 Packet Pg. 353  8.1.b Goal 2 Increase the probability of securing Florida Fish and Wildlife Conservation Commission (FWC) grants for artificial reef construction and monitoring Objective To update repetitive content in the FWC application package Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Action/Strategies a) Update 5-Year Plan b) Solicit Community Support Letters Goal 3 Increase involvement with the newly formed Marine Advisory Board Objective To use the MAB as a productive pool of technical support for the artificial reef program Action/Strategies a) Set up communications strategy between MAB members b) Encourage participation by elected officials c) Attend meetings with a prepared agenda d) Develop reef program promotional/educational flyers e) Develop reef program PowerPoint presentation showing past, present and future reef program goals Goal 4 Reauthorize 5-Year Large Area Artificial Reef Site (LAARS) Permit Objective To reauthorize the United States Army Corps of Engineers (USACE) LAARS permit by March 31, 2013 Action/Strategies a) Communicate with USACE b) Respond to Requests for Additional Information c) Complete Reef Density Calculations d) Promote LAARS for Natural Resource Damage Assessment (NRDA) Projects 67 Packet Pg. 354  8.1.b SOLID WASTE DIVISION GOALS, OBJECTIVES & STRATEGIES Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Goal 1 Meet or exceed regulatory requirements for landfills Objective To achieve full compliance with long-term care permits and remediation plan criteria Action/Strategies a) Institute project controls that will provide appropriate planning, scheduling and budgeting of project activities to ensure regulatory compliance b) Use work orders to accurately account for remediation and compliance work tasks c) Improve and reinforce positive cooperation relationships between stakeholders d) Provide training for staff on importance of work accountability and its impact on regulatory compliance e) Execute work elements in a timely fashion to avoid schedule conflicts Goal 2 Achieve optimal performance of remediation systems to reduce or eliminate regulatory enforcement Objective To eliminate or substantially reduce remediation system down time Action/Strategies a) Institute and maintain an effective operations and maintenance schedule b) Schedule biannual meetings with regulators to discuss status of remediation systems c) Evaluate alternative infrastructure that will increase system efficiency and reduce cost d) Develop long-term field checklist for landfill crews e) Train landfill personnel to provide defensible documentation of maintenance operations 68 Packet Pg. 355  8.1.b Goal 3 Evaluate cost reduction opportunities for sampling and analysis for regulatory compliance and cleanup target goals for landfills Objective To secure sampling and analysis reductions based on regulatory definitions Action/Strategies Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) a) Use biannual meetings to discuss and update applicable regulatory framework b) Have consultants cite regulatory language to initiate sampling and analysis changes c) Compare sampling strategies with Florida counties with similar projects d) Obtain permit modifications for all sampling and analysis changes Goal 4 Evaluate solid waste contracts with vendor to ensure that customer service initiatives and revenue projections are met Objective To provide excellent customer service and balance revenues with expenses Action/Strategies a) Resolve customer service complaints within 24 hours b) Track, investigate and document customer service complaints c) Schedule regular meetings with staff, vendor and stakeholders d) Monitor revenue stream and expenses to produce a balanced budget 69 Packet Pg. 356  8.1.b STORMWATER DIVISION GOALS, OBJECTIVES & STRATEGIES Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Goal 1 Explore existing funding sources for solutions to decrease shortfalls in monies for increasing stormwater failures Objective To provide efficient management of increasing stormwater needs Action/Strategies a) Continue cost tracking and documentation for stormwater maintenance and construction to support funding requests b) Use a phased approach to high cost Capital Improvement Projects to maximize limited funding resources c) Update the 2003 Stormwater Master Plan to increase eligibility for possible funding opportunities d) Review stormwater projects for possible funding by Local Option Gas Tax (LOGT) or Constitutional Gas Tax (CGT) revenue e) Continue to seek Emergency Watershed Projects grant funding Goal 2 Maintain compliance with regulatory requirements Objective To increase the use of Best Management Practices (BMPs)as required by the NPDES permit Action/Strategies a) Use work orders to document all maintenance and construction of stormwater infrastructure for permit reporting b) Further develop processes that quantify and identify all stormwater infrastructure c) Locate, identify, assess and map 150 stormwater