Okaloosa County BOCC — March 18, 2013 — reading text

(narrowbanding) Objective To comply with Federal Communications Commission narrowbanding requirement for all land mobile radio systems by January 1, 2013 Action/Strategies a) Coordinate with all VHF and UHF users to assist in narrowbanding project b) Implement a dedicated VHF paging channel for toning notifications for EMS and Fire Departments c) Utilize VHF frequency as a backup for operations d) Continue to migrate Fire Departments to full utilization of Statewide Law Enforcement Radio System (SLERS) 53 Packet Pg. 340  8.1.b EMERGENCY MEDICAL SERVICES DIVISION GOALS, OBJECTIVES & STRATEGIES Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Goal 1 Maintain current Advanced Life Support (ALS) Emergency Medical Service program in accordance with Florida Statute 125.01(e) Objective To maintain the current level of Advanced Life Support EMS service to the community at a cost of $6,888,812 for 107 personnel Action/Strategies a) Continue to use transport fees to offset ad valorem costs to the program b) Promote and place paramedic graduates by October 2013 c) Ensure full staffing of ALS ambulances d) Continue medical direction and training to facilitate professional development and recertification of EMTs and Paramedics at a cost of $53,000 Goal 2 Maintain adequate fleet and personnel to meet the increasing demand for Basic Life Support service Objective To maintain the current level of Basic Life Support EMS service to the community at a cost of $191,552 for 4 personnel Action/Strategies a) Ensure full staffing of BLS van ambulances b) Stagger staffing hours to cover busiest times c) Staffing costs at $191,552 yields revenues of $420,000 Goal 3 Replace two BLS vans to ensure dependable BLS fleet Objective To purchase two new BLS vans at a cost of $160,000 ($80K each) Action/Strategies Budget $160,000 for Fiscal Year 2014 Goal 4 Replace two Medium Duty ALS ambulances to ensure a dependable fleet Objective To purchase two new Medium Duty ambulances at a cost of $400,000 ($200K each) Action/Strategies Budget $400,000 for Fiscal Year 2014 54 Packet Pg. 341  8.1.b Goal 5 Upgrade current LifePak monitors that have reached end of service life (Fiscal Year 2014) Objective To purchase 13 new cardiac monitor defibrillators at a cost of $358,159 Action/Strategies a) Budget $89,540 match (25%) for purchase if grant awarded b) Utilize a state matching grant available through Bureau of EMS c) Apply for regional grant with FEMA Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) BEACH SAFETY DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Maintain current level of lifeguarding services on Okaloosa County beaches Objective To maintain a qualified staff of 24 lifeguards, 5 full-time senior staff and 19 seasonal, for the 2013-2014 seasons at a cost of $420,258 Action/Strategies a) Minimize unscheduled overtime. b) Monitor employee driving records and criminal background checks during the hiring process as well as perform random drug testing to ensure the highest levels of professionalism and productivity c) Eliminate Junior Lifeguard program in 2013 to maximize lifeguard staffing Goal 2 Maintain aggressive preventative maintenance on ATVs, vessels and highway vehicles to extend the operating service life to 5 years Objective To maintain the preventative maintenance allowance at $7,586 for Fiscal Year 2013 and reconfigure fleet and maintenance schedule to fit within the funding allowance Action/Strategies a) By March 2013, replace all large ATVs with less expensive to maintain small ATVs b) Update the vehicle operations plan with new preventative maintenance procedures for all division vehicles and vessels by March 2013 c) Maintain one large ATV as a back-up vehicle through 2014 55 Packet Pg. 342  8.1.b Goal 3 Increase public awareness of the impact of professional lifeguards on public safety and work to promote lifeguards as public safety professionals and increase public confidence in their ability to protect Objective To maintain budgetary allowance for training, professional development, continuing education and agency accreditation at $8,200 to promote professionalization, increase service delivery, and cover increased training and tuition costs Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Action/Strategies a) Eliminate the dependence and expense of our reliance on outside agencies for swift water rescue training by applying for Aquatic Response Team for swift water/flood rescue accreditation through the USLA at a cost of $1,000 by April 2013 b) Support continuing education reimbursement for employees seeking degrees and professional advancement in public safety careers c) Maintain an active involvement in the Florida Beach Patrol Chief’s Association and the United States Lifesaving Associations by participating in the regional Board of Director’s meetings and policy workshops d) Increase preventative activities of beach lifeguards and reduce the need for rescues e) Aggressively work to maintain a record of no drowning fatalities on guarded beaches Goal 4 Maintain demographically specific public outreach activities and drowning prevention programs in the community Objective To increase budgetary allowance of $500 for promotional activities and program development to $1,250 for FY 2013-2014 Action/Strategies a) Maintain the “Beach Safety with Buddy” program in the Okaloosa County School System in 2013 to reach a goal of 5,000 children and increasing by 5% each year going forward b) Reestablish the “Parents are Lifeguards Too” program in cooperation with the United States Lifesaving Association - Emerald Coast to train 100 people in fundamental lifesaving strategies and techniques in 2013 and increasing by 5% each year going forward 56 Packet Pg. 343  8.1.b PUBLIC WORKS MISSION STATEMENT Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) The Public Works Department’s mission is to provide infrastructure and quality of life related services to the residents and visitors to Okaloosa County. The Department accomplishes this mission through its six divisions: Engineering, Traffic Operations, Roads, Stormwater, Environmental Services, Parks and Administrative Services. VISION STATEMENT Over the next five years the Public Works Department will continue to monitor operational efficiencies and mission effectiveness in the face of declining resources. The challenges presented to the department will be met through innovative solutions to common infrastructure issues; along with a strong commitment to maximizing the revenue sources available to support departmental initiatives. OPERATIONS PHILOSOPHY We believe in being helpful, reliable, open, honest, accessible, responsive and well informed. We will solve problems and will pay attention to cost- effectiveness and fiscal responsibility. We have respect for and appreciation of the public and are dedicated to providing the highest quality services for all who live in and visit our community. 57 Packet Pg. 344  8.1.b ENGINEERING DIVISION GOALS, OBJECTIVES & STRATEGIES Goal 1 Monitor the quantity and quality of construction level Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) documents produced by in-house staff Objective To maintain the most effective drafting standards to be utilized by the Engineering Division Action/Strategies a) Utilize drafting standards based on accepted engineering practices b) Draft and inventory approved standard details and drawing criteria c) Maintain the QA/QC protocol for the development and release of construction documents d) Require all document requests be provided to and scheduled through the design engineer Goal 2 Monitor the effectiveness of recently amended minimum standards related to construction and development with respect to the financial constraints of the development community while providing an acceptable level of standards for the citizens of Okaloosa County Objective To ensure that development standards are reasonable to allow for continued growth while maintaining acceptable levels of standards Action/Strategies a) Participate in regular Governmental Affairs committee meetings with the BIA b) Identify codified language that becomes problematic to the development process c) Obtain input from staff related to the proposed changes d) Conduct periodic workshops with interdepartmental staff and the building community to discuss recent revisions and any proposed changes 58 Packet Pg. 345  8.1.b Goal 3 Maximize the efficiency of available staff and reduce overall project design duration Objective To minimize the amount of time projects are in design when construction funding is available determine which projects are best suited for in-house versus external design Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Action/Strategies a) Assess each individual project timeline and budget constraints to