Okaloosa County BOCC — March 18, 2013 — reading text

reconciliation reports provided by the Department of Juvenile Justice Goal 5 Reduce direct operational costs Objective To identify cost reduction strategies and methods that do not compromise public safety Action/Strategies a) Review vendor contracts to determine current applicability and potential cost reductions b) Educate staff in cost reduction methods such as energy conservation and reducing consumption – recycling and reusing products whenever possible c) Implement cost reduction methods and monitor effectiveness Goal 6 Conduct daily operations with best correctional practices Objective To maintain all applicable accreditation standards Action/Strategies a) Review Florida Model Jail Standards (FMJS) and provide necessary training and documentation to maintain standards b) Review Florida Correctional Accreditation (FCAC) Standards and Provide necessary training and documentation to maintain FCAC accreditation c) Review National Commission on Correctional Health Care (NCCHC) standards and provide necessary training and documentation to maintain NCCHC accreditation 14 Packet Pg. 301  8.1.b COUNTY ADMINISTRATOR’S OFFICE MISSION STATEMENT Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) The County Administrator’s Office (CAO) supports the Board in completing its mission to be responsive to the citizens of Okaloosa County by providing an appropriate level of accessible services on a cost-effective basis. The CAO manages all county departments and their staffs. VISION STATEMENT Over the next five years, the CAO envisions decreased revenue from not only ad valorem and state-sharing taxes, but also from all other revenue sources. The CAO will face increased pressure from citizens, employees and state mandates to fund all services. These challenges will be met with continued commitment to explore all funding sources for providing all necessary services efficiently and effectively. OPERATIONS PHILOSPHY The CAO believes in being helpful, reliable, open, honest, accessible, responsive and well informed. We will solve problems and will pay attention to cost-effectiveness and fiscal responsibility. We have respect and appreciation for the public and are dedicated to providing the highest quality services for all who live in and visit our community. GOALS, OBJECTIVES & STRATEGIES Goal 1 To fully implement the Board’s corrective action plan/response to the Auditor General’s “Okaloosa County Board of County Commissioners’ Oversight of the Tourist Development Council and Use of Tourist Development Taxes and Funds Received from British Petroleum” Operational Audit dated January 2013 Objective To enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines Action/Strategies c) Placement of an internal auditor position to serve, in part, as our AG’s response “compliance officer” to monitor staff performance and conduct test samplings d) Implementation of Fraud Detection and Risk Assessment Plans 15 Packet Pg. 302  8.1.b Goal 2 Continue development of the County’s RESTORE Act Program Objective To prepare Okaloosa County for opportunities available from the RESTORE Action in preparation of the disbursement of funds. Action/Strategies e) Creation of RESTORE Act Advisory Committee and commencement of regular meetings Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) f) Hire professional firm/agent to assist with development of the County’s 5-year Plan g) Complete development of the County’s 5-year Plan consistent with the rules established by the U.S. Treasury Department h) Work in concert with members of the Consortium of Counties to better compete for projects/funds available through other RESTORE Act fund sources Goal 3 Ensure maximum service delivery capabilities of County employees Objective To replace aging and outdated equipment and vehicles using cost effective and energy efficient replacements whenever possible Action/Strategies a) Ensure program of office equipment, copier and computer replacement b) Begin program of fleet replacement c) Ensure replacement plan for general equipment and tools Goal 4 Provide for space needs of government offices Objective To provide the necessary space for county government needs while reducing financial burden through elimination of rents Action/Strategies a) Plan and execute renovation of Shalimar Annex to reduce county rent burden b) Continue funding Facility Maintenance’s renovations of old Fort Walton Beach Hospital building c) Monitor continued renovation of courthouse in Crestview 16 Packet Pg. 303  8.1.b Goal 5 Use technology to maximize effectiveness of County offices and employees Objective To make use of available technology so as to effectively use limited human resources Action/Strategies a) Explore further use of Polycom system to reduce downtime due Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) to in-county travel b) Continue use of MediaTrac to further automate agenda process Goal 6 Enhance service delivery and maximize staff potential by providing appropriate training, education and job experiences Objective To fully develop staff through training and education Action/Strategies a) Continue to train and guide staff on Sunshine Laws and other legal issues b) Train staff in safety and other Risk Management-related issues c) Develop supervisory and management skills in staff d) Assist in training and selection of new county administrator however deemed appropriate by the Board to assure a seamless transition 17 Packet Pg. 304  8.1.b COURT SERVICES Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) MISSION STATEMENT The mission of Pretrial Services (PTS) includes the minimizing of unnecessary and expensive incarcerations in the County jail by expediting the judicial process by providing critical and timely information on those incarcerated. In addition, PTS promotes public safety by supervising eligible defendants while their cases are pending in court. The Okaloosa County Law Library (OCLL) provides free access to law related information through a collection of legal materials, in both print and electronic format, to the judiciary, legal community and general public. VISION STATEMENT Pretrial Services is designed to provide pretrial assessments and other court related services on people who have been arrested and are facing incarceration while they are processing through the court system. The vision of PTS is to continue to provide sound information to the judiciary, so that they may make good decisions on what type of bond and what conditions of bond are appropriate to assure public safety. Pretrial Services will also provide information to law enforcement agencies through a newly developed database. This database will provide law enforcement the information needed to make informed decisions relating to defendants that are being supervised by Pretrial Services. As we see numerous new military persons/families to this area, the program will continue to provide a high level of service to the Judiciary, public, and county jail in order to keep the jail population reduced while keeping the public safe. In addition, with Board support PTS will continue to oppose any legislation which would limit the effectiveness of pretrial programs across the State of Florida and would therefore cause severe jail overpopulation, jeopardize public safety and result in the County spending approximately $12.5 million on a jail expansion. Access to the written laws of this nation is essential to ensure equal access to the courts. The public provision of legal resources is necessary not only for the layperson, but for all court users and the community as a whole. 18 Packet Pg. 305  8.1.b OCLL anticipates increase demand for its services as more people elect to handle their legal matters themselves and not hire the services of an attorney. OCLL seeks to maintain its current level of services in light of decreased funding, providing patrons with accurate up-to-date legal information. Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Assist our customers in their effort to use the legal system effectively Continually improve our services Cultivate new technologies to best serve customers Exhibit our values in our daily work Seek to maximize our budget dollar Support each other in our individual and team efforts to improve the library OPERATIONAL PHILOSOPHY We strive to provide the most information possible to the judiciary on defendants, so that informed decisions can be made when deciding how a person should be released from jail and who should remain in jail. PTS also refers eligible defendants to other court programs such as Drug Court, Mental Health Court, and Veterans Court. In addition, by providing a high level of supervision of certain defendants, we will help defendants get the assistance that they need to be able to stay out of jail, provide for their families, and be a productive member of society. We will provide information to defendants to help them access mental health and substance abuse treatment and any other court-ordered treatment or programs. PTS will continue to work in the best interest of the court system to keep the jail population down and to minimize failures to appear in court. The Law Library Board and staff are committed to excellence on every achievable level. We believe that all patrons are important, and free and open availability to legal materials and resources is essential to a free society.