Okaloosa County BOCC — March 18, 2013 — reading text

Resolution Revision) they are expressly governed by the standards of conduct provided in section 112.313 and 112.3142, Florida Statutes. BAY COUNTY 1. Bay County has not created a committee but is going to hire a Restore Coordinator who will be staff for the commission on the issue. FRANKLIN COUNTY 1. Franklin County has appointed a 13 member council made up of a representative of each Commission District, a representative of the School Board, City of Carrabelle, City of Apalachicola, the TDC, the FCSFWA, the Seafood Dealers Association, the Realtor Association and an Environmental Advocacy Group. 2. There are no specific conflict provisions. GULF 1. Gulf has a 15 member council made up of 5 appointments from the BCC (1 BCC member and 4 staff) and a member from the TDC, the Port Authority, Gulf Coast College, Gulf Coast Workforce Board, the fishing industry, the Chamber/EDC, local construction entities, environmental advocacy groups and 1 from each City (2 members of council). 2. There are no specific conflict provisions. WALTON 1. No Council. Packet Pg. 281  7.3.c Packet Pg. 282 Attachment: RESTORE Act-Chambers request (1444 : RESTORE Act Committee Resolution Revision)  8.1 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 5, 2013 TO: Honorable Chairman and Members of the Board FROM: James D. Curry SUBJECT: Approval of FY 2014 Strategic Plan and Commissioner Priorities DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Approval is needed of the FY 2014 Strategic Plan and Board priorities. BACKGROUND: As a pre-cursor to development of the FY 2014 Okaloosa County Annual Budget, the Board of County Commissioners needs to review, discuss, and offer direction for the proposed FY 2014 Okaloosa County Strategic Plan and Priorities for the Board departments. The BCC initiated a Strategic Plan Workshop at 1pm on February 12, 2013, at the County Courthouse in Crestview. The documents attached to this item include the proposed FY 2014 Strategic Plan and document containing the Board priorities extracted from the Strategic Plan. Through the ensuing discussion, the Board appeared to be in agreement to amend the Board’s proposed priorities by eliminating the previous goals regarding sustainable water supplies and reducing the size of county government. The Board also discussed the addition of two new priorities regarding development of actions for the RESTORE Act, and implementing corrective actions in response to the Auditor General's “Okaloosa County Board of County Commissioners’ Oversight of the Tourist Development Council and Use of Tourist Development Taxes and Funds Received from British Petroleum” Operational Audit dated January 2013. Additionally, the Board had some discussion concerning the possible ranking of the individual Board priorities or leaving them, as has been, without a ranking. The Board also discussed the pros and cons of including in their highest of priorities increasing the supply of reserve funds from 30 to 45 days. However, on neither of these two topics did there appear to be a consensus formed during the workshop discussion. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends any final direction and approval of the proposed FY 2014 Okaloosa County Strategic Plan and Board priorities. RECOMMENDED BY: Packet Pg. 283  8.1 APPROVED BY: James D. Curry, County Administrator Packet Pg. 284  8.1.a Attachment: BCC Priorities 2013 (extracted from Strat Plan) (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Goal 1 Meet Okaloosa County’s public safety needs Objective To meet and exceed all expectations for public safety Action/Strategies a) Maintain current Emergency Management Program b) Maintain the capability of communication platforms that are used to prepare for, respond to and recover from emergencies c) Maintain County Warning Point as required by statute d) Maintain 911 system e) Maintain current Advanced Support Emergency Medical Service program in accordance with statutes f) Maintain current level of lifeguard services on County beaches Goal 2 Improve stormwater infrastructure Objective To develop a plan for reactive infrastructure replacement which will support the need for a dedicated funding source Action/Strategies a) Investigate stormwater utility b) Prioritize failing stormwater infrastructure list c) Establish procedures for documenting catastrophic failures Goal 3 Plan for long-term space needs of all government entities, including judicial and all constitutional officers Objective To follow a program of logical space planning with an eye toward reducing rents Action/Strategies a) Workshop with all entities to ensure long-term planning for space needs b) Reduce number of rented facilities/spaces c) Create long-term plan for south county that includes remodeled Shalimar Annex d) Create long-term plan for north county that includes courthouse and Brackin Building Packet Pg. 285  8.1.a Goal 4 Reduce the number of unpaved road while increasing the number of paved roads that are resurfaced Objective To follow a program of scheduled program of paving and resurfacing roads while increasing available dollars by all reasonable Attachment: BCC Priorities 2013 (extracted from Strat Plan) (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) means Action/Strategies a) Identify all potential funding sources b) Prioritize road pavement list c) Prioritize resurfacing/overlay list d) Prioritize base stabilization list Goal 4 Reduce the size of county government Objective To consolidate county government with an eye toward providing quality public safety, essential and quality of life services Action/Strategies a) Develop budget b) Investigate all possible revenue enhancements Goal 5 Maintain outstanding service and reaction time to County residents without an increase in funding Objective To continue the operation of the Board’s offices without seeking additional funding Action/Strategies a) Maintain existing office equipment b) Maintain existing operating costs c) Increase use of technology to minimize costs Goal 6 Continue development of the County’s RESTORE Act Program Objective To prepare Okaloosa County for opportunities available from the RESTORE Action in preparation of the disbursement of funds. Action/Strategies a) Creation of RESTORE Act Advisory Committee and commencement of regular meetings b) Hire professional firm/agent to assist with development of the County’s 5-year Plan c) Complete development of the County’s 5-year Plan consistent with the rules established by the U.S. Treasury Department d) Work in concert with members of the Consortium of Counties to better compete for projects/funds available through other RESTORE Act fund sources Packet Pg. 286  8.1.a Goal 6 Ensure the sustainability of drinking water supplies Objective To continue planning activities for the future water supply Attachment: BCC Priorities 2013 (extracted from Strat Plan) (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Action/Strategies a) Work closely with the Northwest Florida Water Management District (NWFMD), the US Army Corps of Engineers (USACOE) and Eglin AFB b) Seek out available funding c) Pursue strategy of utilizing direct withdrawal from the Shoal River with offline reservoir Goal 7 To fully implement the Board’s corrective action plan/response to the Auditor General’s “Okaloosa County Board of County Commissioners’ Oversight of the Tourist Development Council and Use of Tourist Development Taxes and Funds Received from British Petroleum” Operational Audit dated January 2013 Objective To enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines Action/Strategies a) Placement of an internal auditor position to serve, in part, as our AG’s response “compliance officer” to monitor staff performance and conduct test samplings b) Implementation of Fraud Detection and Risk Assessment Plans Packet Pg. 287  2013-2014 In preparation of Fiscal Year Strategic Plan Okaloosa County 8.1.b Packet Pg. 288 Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities)  8.1.b Index Attachment: 2013-2014 Strategic Plan (1428 : Approval of FY 2014 Strategic Plan and Commissioner Priorities) Airports Pgs. 3-7 Board of County Commissioners Pgs. 8-10 Corrections Pgs. 11 - 13 County Administrator’s Office Pgs. 14 - 16 Court Services Pgs. 17 – 21 Extension Pgs. 22 -24 Facility Maintenance Pgs. 25 - 27 Fleet Pgs. 28 - 29 Growth Management Pgs. 30 - 36 Human Resources Pgs. 37 - 39 Information Systems Pgs. 40 - 43 Library Cooperative Pgs. 44 - 46 Public Safety Pgs. 47 - 55 Public Works Pgs. 56 - 71 Purchasing Pgs. 72 - 73 Risk Management Pgs. 74 - 76 Tourist Development Council Pgs. 77 - 78 Veterans Services Pgs. 79 - 80 Water & Sewer Pgs. 81 - 84 2 Packet Pg. 289  8.1.b AIRPORTS MISSION STATEMENT The Airports Department operates Okaloosa County’s three public use