Okaloosa County BOCC — March 18, 2013 — reading text

Board for consideration: Remain in Lease Until Expiration, Exercise Lease But-out, Lease New Machines and Buy New Machines Outright. Two of the options being considered require advertisement and solicitation of bids from vendors for the options of leasing new machines and buying new machines outright. Based on this need, we are requesting permission from the Board to pursue competitive bids from vendors for these two alternatives. Packet Pg. 182  6.3.b Once we have obtained the bids, we will present all of the alternatives to the Board for consideration regarding which option the Board wishes to pursue. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Authorize Purchasing to obtain bids for new grader leases and for the outright purchase of motor graders comparable to what the Roads division is currently using to allow a complete set of options for the Board to consider prior to the expiration of the existing leases. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 183  6.4.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: TDD Expenditure Recap; 1st quarter 2012-21013 DEPARTMENT: Tourist Development BCC DISTRICT: All STATEMENT OF ISSUE: As required by Florida Statute 125.0104 (4) (e) and pursuant to the Operations & Procedures Manual, the Tourist Development Council shall continuously review expenditures of revenues from the tourist development trust fund and shall receive, at least quarterly, expenditure reports from the county governing board or its designee. This was done at the January 23, 2013 meeting of the Okaloosa County Tourist Development Council. BACKGROUND: Detailed first quarter expenditures, by approved budget line item, were received from the Clerk's office and formatted into a report by the TDD's accounting technician before being presented to the Tourist Development Council. That report, which is broken down by Tourist Development Tax "penny" and the special assessments collected within the Municipal Services Benefit Unit, is attached. Also attached is a summary report of those same expenditures rolled up to the "level of restriction" or "penny." RECOMMENDATIONS: Discuss current reporting format, and provide additional direction as determined necessary. RECOMMENDED BY: Packet Pg. 184  6.4.a APPROVED BY: James D. Curry, County Administrator Packet Pg. 185  6.4.a.a Okaloosa Co. TDC Budget Allocations Attachment: Pennies Pie Chart from TDD Website (1418 : TDD Expenditure Recap; 1st quarter 2012- 1st Penny 3rd Penny Beach, park Convention Center and improvements & other facility operations maintenance, shoreline protection, restoration improvements 2nd Penny 4th Penny Beach, waterway & Debt service for tourist destination construction, facilities improvements; reconstruction or lifeguard services; renovation convention administration center and future improvements 5th Penny Tourism Promotion Packet Pg. 186  6.4.a.b Attachment: 1st Q Expenditure Summary (1418 : TDD Expenditure Recap; 1st quarter 2012-21013) BUDGET SPENT % SPENT AVAIL Special Assessment Fund $ 6,644,635 - 0% $ 6,644,635 1st Penny - Tourist $ 7,973,838 $ 205,935 3% $ 7,767,903 Development Tax Packet Pg. 187  6.4.a.b Attachment: 1st Q Expenditure Summary (1418 : TDD Expenditure Recap; 1st quarter 2012-21013) BUDGET SPENT % SPENT AVAIL 2nd Penny -Tourist Development Tax 30% Administration $ 1,953,301 $ 176,503 9% $ 1,776,798 70% Beach, Waterways, $ 2,590,266 $ 152,119 6% $ 2,438,147 etc. TOTAL 2ND PENNY $ 4,543,567 $ 328,622 7% $ 4,214,945 Packet Pg. 188  6.4.a.b Attachment: 1st Q Expenditure Summary (1418 : TDD Expenditure Recap; 1st quarter 2012-21013) BUDGET SPENT % SPENT AVAIL 3rd Penny – Tourist $ 5,476,004 $ 650,145 12% $ 4,825,859 Development Tax 4th Penny – Tourist $ 4,045,621 $ 1,596,529 39% $ 2,449,092 Development Tax Packet Pg. 189  6.4.a.b Attachment: 1st Q Expenditure Summary (1418 : TDD Expenditure Recap; 1st quarter 2012-21013) BUDGET SPENT % SPENT AVAIL 5th Penny – Tourist $ 3,783,433 $ 259,401 7% $ 3,524,032 Development Tax Packet Pg. 190  6.4.a.c Packet Pg. 191 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 192 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 193 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 194 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 195 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 196 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 197 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 198 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 199 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 200 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 201 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 202 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 203 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 204 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 205 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 206 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 207 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 208 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)  6.4.a.c Packet Pg. 209 Attachment: TDD 1st Q Expenditure Report (1418 : TDD Expenditure Recap; 1st quarter 2012-21013)