Fort Walton Beach Council minutes — 05-12-09 regular minutes — reading text

authority rather than an advisory Board. He mentioned there is nothing to prevent a developer from coming to City Council first to present a project. He said the discussion is useless until it is put in the context of what are the goals of the CRA and does the current structure advance them toward those goals or can the structure be modified and evolved in order to achieve those goals more quickly or more efficiently and cost effectively. There was no further public input. The Mayor Pro Tem called for the vote on the motion to continue with the CRA Board as it is currently and it carried by a vote of 5 to 2 with Holmes, Reeves, Garvie, Nabors, and Rynearson in favor and Miller and Patterson opposed. The Mayor Pro Tem noted the motion carried but it does not negate the fact that in the future there may be a meeting between City Council, the CRA, and the MPB to discuss the issue. ELECTRIC GOLF CARTS RFP Award RFP for 130 Electric Golf Carts and 4 Gas Utility Golf Carts to Club Car, Inc., of Augusta, GA in the total amount of $402,906; authorizing the City Manager and Finance Director to negotiate the contract. The Finance Director explained the City is in the fourth year of a five year lease agreement of 160 electric golf carts. She said the current fleet is no longer covered under warrant and the batteries are wearing out rather quickly and staff does not anticipate that the current carts will last the remaining term of the lease until 2010 and the current lease includes $ 128, 000 balloon payment at the end of the lease. She confirmed that Club Car will take the cars back, forgive the current lease, and guarantee a 42 month warranty on the carts for the length of the 42 month lease. Gene Peters, acting Golf Course Administrator, mentioned that approximately $ 115, 000 is spent a year for the golf carts that bring in approximately $ 740,000 in revenue so it is essential to have a good golf cart program. He mentioned the City will be able to lease an additional 30 carts at $ 50 a cart per month for four months during the busy season. David Mims, Territory Manager of Club Car, verified they will move forward to have the golf cart fleet here by st, mid -June or July 1 depending on how fast the paperwork takes. Mr. Reeves moved to award RFP -116 for 130 Electric Golf Carts and 4 Gas Utility Golf Carts to Club Car, Inc. of Augusta, George in the total amount of $402,906.00 and authorize the City Manager and Finance Director to negotiate the contract. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. CITY MANAGER REPORTS The City Manager reported that the installation of the waterline on Kepner Drive is underway and going very well. He also advised that the Golf Course had a banner weekend with over $ 25, 000 in golf sales. MAYOR/COUNCIL COMMENTS Mr. Rynearson congratulated Robert Mearns on his official appointment as City Manager. Mr. Patterson received clarification that the CRA Board will be discussing a date for a future workshop with City Council. The City Manager stated he will identify the issues that are to be discussed and work on setting up a date. Regular Council meeting 5 - 12 -09 185 MAYOR/COUNCIL COMMENTS cont. Mr. Miller commented he is impressed with the projects that are occurring in the CRA area but that the City and the Board need to look at the future and keep abreast of what is going on. He mentioned it was a good feeling when the City was recognized at the Northwest Florida League of Cities dinner for the Interlocal Agreement for Wastewater services. Mr. Holmes expressed appreciation for the time and effort of all the volunteers on the Boards and Committees as their input is vital to City Council. 14th The Mayor Pro Tem mentioned the ribbon cutting at the Gateway Park on Thursday, May at 10: 00 a.m.; the 19th Third Annual Peace Officers Memorial at the Police Department on Friday, May at 6: 50 a. m.; that John Brown will be sworn in as a new Judge in Crestview on Friday afternoon; that Col. Bud Day will speak at the 170% Tea Party to be held at the Conference Center on Sunday, May and the ribbon cutting at Sharing and Caring on Monday, May 18". ADJOURNMENT Being no further business, the meeting adjourned at 7: 23 p.m. MAYOR: ddm