Okaloosa County BOCC — July 29, 2014 — OCIS-FY-14-15 DEPARTMENT Budget Workshop — reading text

The mission of the Information Systems Department is to create and maintain an information infrastructure that emphasizes data sharing among departments and integrates county computing and network resources as a single enterprise. The mission must be accomplished in a continually improving fashion in order to support the overall goals of the County. The Information Systems Department is composed of the following three Divisions: Systems and Networks (SAN) Applications (APPS) Geographic Information Systems (GIS) OKALOOSA COUNTY NETWORK NORTH COUNTY NHE • Spam Filter • Surf Control • Anti-Virus OVERSEES SHE Computers Data Networks Phone Systems Internet/Email SOUTH COUNTY GIS Security/Backups Fiber Optic Wireless (WiFi) DEPARTMENT BUDGETS $2,900,000 $2,280,034 Plus additional $2,700,000 $317,150 in new $2,031,076 Telcom Account $2,522,082 Plus additional $2,500,000 $306,300 in new $2,391,090 Telcom Account $2,300,000 $2,135,058 $2,100,000 $2,019,995 $1,900,000 $1,814,003 $1,674,954 $1,700,000 $1,500,000 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 IS DEPARTMENT BUDGET $317,150 FY 14/15 SAN Division $853,658 APPS Division GIS Division $767,317 New Capital Account $584,159 TOTAL = $2,522,284 IS DEPARTMENT BUDGET $317,150 FY 14/15 Personnel Expenses Operating Expenses $681,868 $1,523,266 New Capital Account TOTAL = $2,522,284 IS DEPARTMENT BUDGET Increase Last Year increase Summary of Increase $3,000,000.00 $184,907.60 • Microsoft Enterprise Agreement $2,500,000.00 • Professional Services • 1 New position • Increases in Life Ins. & Retirement $2,000,000.00 • Expenses for railroad crossing permits • Travel (SunPass) $1,500,000.00 • Communication Services (Air Cards) • Contract Services $1,000,000.00 • Fiber maintenance $500,000.00 $- Requested TOTAL = $2,522,284 AGE OF EXISTING PCs 250 Not recommending any new PCs in FY15. Will recommend replacing 100 in FY16 to get back on a 5-6 year rotation cycle. 200 150 100 50 0 New 1 Year 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years Last Year's Count Current Count AGE OF EXISTING SERVERS 14 42 Servers are 2008 or older running Windows 12 Server 2003. These MUST be replaced or moved to Virtual Environment in FY15 10 8 6 4 2 0 New 1 Year 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years 8 Years 9 Years 10 Years Vmware Without Virtualization With Virtualization Application Operating System Hardware VMware provides hardware virtualization that presents a complete x86 platform to the virtual machine Allows multiple applications to run in isolation within virtual machines on the same server reducing number of physical servers required Virtualization increases performance, reduces power and cooling requirements and simplifies operation and maintenance SUMMARY OF IMMEDIATELY NEEDED STRATEGIC INVESTMENTS • Expand VMware to reduce the need to purchase multiple new servers • Upgrade Exchange Server software/hardware • Purchase Microsoft Enterprise Agreement SUMMARY OF NEXT YEAR’S CRITICALLY NEEDED STRATEGIC INVESTMENTS • Exchange Server Email Upgrade • Renew Enterprise Agreement • IPV4 to IPV6 Conversion Past and current leaders of Okaloosa County have expressed a strong desire to LEVERAGE TECHNOLOGY as a means to streamline operations, SAVE MONEY, improve performance, and make Government more open and responsive to the needs of the people. • This requires continual strategic investments in technology.