Okaloosa County BOCC — May 20, 2014 — EMS Billing RFP 23-14 — reading text

services or employment. Okaloosa County reserves the tight to request documentation showing compliance with the requirements. Contractors doing construction business with Okaloosa County are required to use the Federal Government Department of Homeland Security's website and use the E-Verity Employment Eligibility Verifications System fo confirm eligibility of all ernployees to work in the United States, 10 INSURANCE REQUIREMENTS Contractor's Insurance A. The CONTRACTOR shall not commence any work in connection with this Agreement until he has obtained all required insurance and such Insurance has been approved by the Okaloosa County Risk Management Director. All insurance policies shall be with insurers licensed to do business In the State of Florida, and any insuring company Is required to have a minimum rating of A, Class X in the Best Key Rating Guide published A. M, Best & Co., Inc. All insurcince shall include the interest of all entities names in and its respective agents, consultants, servants and employees of each and alll other Interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional Insured have other insurance that is applicable to the loss, such other Insurance shall be on an excess or contingent basis. The amount of the company's jiability under thls policy shall not be reduced by the existence of such other insurance. The County of Okaloosa shall be listed as Additional Insured by policy endorsement on all Insurance contracts applicable fo this Agreement except Workers’ Compensation and Professional Liability. The County of Okaloosa shall be furnished proof of coverage by certificates of insurance (COI) and endorsements for every applicable insurance contract required by this Agreement. The COl's and policy endorsements must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the CONTRACTOR. The County shall retain the right fo reject all insurance contracts that do not meet the requirement of this Agreement. Further, the County reserves the right to change these insurance requirements with 60-day notice to the CONTRACTOR. The Insurance definition of Insured or Additional Insured shall Include Subcontractor, Sub-supcontractor, and any associated or subsidiary companies of the CONTRACTOR, which are involved, and which Is a part of the contract. The County reserves the right at any time to require the CONTRACTOR to provide certified copies of any insurance policies to document the insurance coverage specified In this Agreement. The designation of CONTRACTOR shall include any associated or subsidiary company which ts involved and is a part of the contract and such, if any associated or subsiciary company involved In the project must be named in the Workers’ Compensation coverage. All policies shall be written so that the County will be notified of cancellation or restrictive amendments at least thirty (30) days prior to the effective date of such wt il cancellation or amendment. Such notice shall be given directly to the County Representative, Workers' Compensation Insurance 1, The CONTRACTOR shall secure and maintain during ihe life of this agreement Workers’ Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and In case any work is sublet, with the approval of the County of Okaloosa, ihe CONTRACTOR shall require the Subcontractor similarly to provide Workers' Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished the County of Okaloosa not less than ten (10) days prior to the commencement of any and all sub-contractual agreements which have been approved by the County of Okaloosa. Such insurance shall comply with the Florida Workers’ Compensation Law. Coverage shall include a waiver or subrogation clause: in favor of Okaloosa County. Also, this endorsement must be indicated on all Certificates of Insurance, Business Aufomobile and Commercial General Liability Insurance A, The CONTRACTOR shall maintain Business Automobile Liability Insurance coverage throughout the life of this Agreement. The Insurance shall include Owned, Non- Owned & Hired motor vehicle coverage, The CONTRACTOR shall camry other Commercial General Liability insurance against all other Bodily Injury, Property Damage and Personal and Advertising Injury exposures, In addition to the required coverage in B. above, Commercial General Liability caverage shall include the following: 1) On and Off Premises Operation Liability 2) Personal Injury Liability Insurance 3.) Independent Contractor Liabllity 4.) Completed Operations and Products Liability The CONTRACTOR shall agree to maintain in force Commercial General Liability Insurance Including Completed Operations and Products Liability coverage for ct least two (2) years following acceptance of the project by the COUNTY, All liability insurance (other than Professional Liability) shail be written on an occurrence basis and shall not be written on a claim-made basis. If the insurance ls Issued with an aggregate limit of liabllity, the aggregate limit of liability shall apply only fo the locations Included in this Agreement. If, as the result of any claims or other reasons, the available limits of insurance reduce to less than those stated in the LIMITS OF LIABILITY, the CONTRACTOR shall notify the County representative In writing. The CONTRACTOR shall purchase additional lability Insurance to maintain the requirements established in thls Agreement. Umbrella 2 or Excess Liability insurance can be purchased to meet the Limits of Liability specified in this Agreement, Limits of Habillty The insurance required shall be written for not less than the following limits unless law requires higher amounts: COVERAGE LIMIT A. Workers Compensation 1.) Stote Statutory 2,) Ernployers Liability $1 million each accident B. Business Aulomobtile $1 million each occurrence (Combined Single Limit) Cc, Commercial General Insurance $1 million each occurence (Combined Single Limit) D. Prafessional Liability $1 milllon each occurrence (Combined Single Limit) E. Personal and Advertising Injury $250,000 Qwner & Contractor's Protective Liability In addition to the liability requiremenis above, the CONTRACTOR shall, at his expense, provide an Owner and CONTRACTOR's Protective Liabllity Insurance policy Issued in the name of the OWNER and ENGINEER. Coverage shall be provided under this policy for not less than the following amounts: A. Bodily Injury $1 million each occurrence B Property Damage $1 rnlllion each occurrence Properly Insurance CONTRACTOR shall purchase and maintain property Insurance upon the Work at the site in the amount of the full replacement cost, Any deductible amount is the responsibility of the CONTRACTOR, — This insurance shall {1) include as an insured the OWNER, CONTRACTOR, ENGINEER and any others who have an insurable interest, (2) be written on a Builder's Risk special cause of loss policy form; {3) Include expenses incurred in the tepair or replacement of any Insured property (including but not limited to fees and charges of engineers and architects}; (4) cover materials and equipment stored on the site or at another location that was agreed on in writing by he OWNER prior to being incorporated in the Work; (5} allow for partial utilization of the work by the OWNER; (4) include testing and startup; and, (7) be maintained In effect until final payment is made unless otherwise agreed to In writing by the OWNER, CONTRACTOR and ENGINEER with 30-day written notice ta each other entity to whom a certificate of insurance has been issued, 13 Notice of Claims or Lilgation The CONTRACTOR agrees to report any incident or claim that results from performance of this Agreement. The County representailve shall receive written nollce in the form of a detailed written report describing the incident or claim within ten (10) days of the CONTRACTOR's knowledge. In the event such incident or claim involves injury and/or properly damage to a third party, verbal notification shall be given the same day the CONTRACTOR becomes aware of the Incident or claim followed by a written detailed report within ten (10) days of verbal notification, Indemnification and Hold Harmless To the fullest extent permitted by law, CONTRACTOR shall Indemnify and hold harmiess COUNTY, Its officers and employees from llabilities, darnages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by ihe CONTRACTOR in the performance of this Agreement, Certificate of Insurance A. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Okaloosa County prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County 602-C North Pearl Street Crestview, Florida 32536 B. All policies shall expressly require 30 days written notice to Okaloosa County at the address set out above, or the cancellations of material alterations of such policies, and the Certificates of Insurance, shall so provide, on All certificates shall be subject fo Okaloosa County’s approval of adequacy of protection and the sallsfactory character of the Insurer. Db, The Certificates of Insurance shall disclose any and all deductibles or self-insured retentions (SIRs), County requesis that all deductibles or SIRs be no greater than $10,000. However, CONTRACTORS having insurance with higher deductibles may submit a proposal without penalty reflecting the pricing for their deductible provided that CONTRACTOR also submits a brief company financial statement. E, In no way will the entilles listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR. Specific witten approval from Okaloosa County will only be provided upon demonstration that the CONTRACTOR has the financial capability and funds necessary to cover the responsibilities incurred as a result of the deductible or SIR. F in the event of failure of the CONTRACTOR fo furnish and maintain sald insurance and to fumish satisfactory evidence thereof, Okaloosa County shall have the right {out not the obligation) to fake out and maintain insurance on the project. All costs for the coverage will be paid by CONTRACTOR upon presentation of ci bill, 14 General Terms Any type of Insurance or increase of limits of liability not described above which the CONTRACTOR required for its own protection or on account of statute shall be ifs own responsibility and at its own expense. The carrying of the Insurance described shall in no way be interpreted as relieving the CONTRACTOR of any responsibility under this contract. Should the CONTRACTOR engage a subconiractor or sub-subcontractor, the same concitions will apply under this Agreement to each subcontractor and sub- subcontractor. The CONTRACTOR hereby walves all rights of subrogation against Okaloosa County and its consultants and other indemnities of the CONTRACTOR under all the foregoing policies of Insurance. Umbrella Insurance The CONTRACTOR shall have the right to meet the liability insurance requirements with tne purchase of an umbrella Insurance policy. In all instances, the combination of primary and umbrella liability coverage must equal or exceed the minimum liabllity insurance iimits stated in this Agreement. 15 VENDOR INFORMATION PURPOSE