Okaloosa County BOCC — May 20, 2014 — EMS Billing RFP 23-14 — reading text

be Included in the contract the same as though they are written out in full herein. Proposal Information - Questions concerning proposal requirements or specifications should be directed to the Okaloosa County Purchasing Department, 602-C North Pearl Street, Cresiview, Florida 32536, at 850-689-5960. Any changes by the County to specifications shall be in wilting in the form of an addendum and fumished to all proposers. Verbal information obtained otherwise will not be considered in awarding of the proposal. Right io Waive and Relect A, The Board, in its absolute discretion, may reject any proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaleesa County Purchasing Services Manager to emphasize this condition to potential propasers, B. There Is no obligation on the part of the County to award the proposal to the lowest proposer, and the County reserves the right to award the proposal to proposer submitting a responsive proposal with a resulting negotiated agreement which Is most advantageous and in the best interest of Okaloosa County, and to reject any and all proposals or to waive any Itregularity or technicality in proposals received, Okaloosa County shall be the sole Judge of the proposal and the resulting negotiated agreement that is In its best Interest and its decision shall be final. Cc. The Board of County Commissioners reserves the right to waive any informalities or reject any and all proposals, in whole or part, to uillize any applicable state contracts in lieu of or in adeliflon to this proposal and to accept the proposal that in tts judgment will best serve the interest of the County. Dd, The Boord of County Commissioners specifically reserves the right to relect any conditional proposal and will normally reject those that made it impossible to determine the true amount of the proposal, Disquallfication of Proposers - Any of the following reasons may be considered as suificient for ihe disqualification of a proposer and the rejection of his/her proposal or proposals: A. More than one proposal for the same work from an Individual, firm or corporation under the same or different name. B. Evidence that the proposer has a financlal Interest in the firm of another proposer for the same work. . ion Evidence of collusion among proposers. Participants In such collusion will receive no recognition as proposers for any future work of the County until such particlpant shall have been reinstated as a qualified proposer. D. Uncompleted work that in the Judgment of ihe County might hinder or prevent the promp? completion of additional work if awarded, E, Fallure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. F Default under previous contract. Conditional and Incomplete Proposals - The Board of County Commissioners specifically reserves the tight to reject any conditional proposal and will normaily reject those that make it impossible to detennine the true amount of the proposal, Investigation of Proposer - The owner may make such Investigations as he deems necessary to determine the stability of the Proposer fo perform the work and that there is no conflict of interest as it relates to the project. The proposer shall furnish to the County any additional information and financial data for the purpose as the County may request. Preparation of Proposals - Proposals must be submitted upon the prescribed forms provided herein. All blank spaces must be filled in as noted in Ink or typed in both words and numbers with the amounts extended and totaled. No changes shail be made in phraseology of the form or in the items mentioned therein. In case of any discrepancy between the written amount and the figures, the written amounts shall govern, Any proposal may be rejected which contains any omissions, erasures, alterctions, additions, iregularities of any kind, or items not called for or which shall in any manner fail to conform to the conditions of published notice inviting proposals, Indemnification & Hold Harmless - To the fullest extent permitted by law, Contractor shail indemnify and hold harmless COUNTY, its officers and employees from liabilifies, damages, losses, cind costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Conttactor and other persons employed or utilized by the Contractor in the performance of this contract. Note: For proposer's convenience, this cerlification form is enclosed and is made a part of the proposal package. Conillct of Interest - The award hereunder js subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposal the name of any officer, director, or agent who Is also a public officer or an employee of the Okaleosa Board of County Commissioners, or any of its’ agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or inclirectly, an interest of five percent (5%) or more in the firm or any of its branches, Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County If he Is an officer or employee of the County, disclosing his or spouses or child's interest and the nature of the intended business. 10, i. 12, 13. 14, Note: For proposet's convenlence, this certification form is enclosed and Is made a part of the proposal package, Identical Tle Proposal - Preference shall be given fo businesses with drug-free workplace programs, Whenever two or more proposals that are equal with respect io price, quallty and service are received by the County for the procurement of commodities or coniractuat services, a proposal received from a business that certifies that It has implemented a drug- free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie proposals will be followed If none of the tied vendors have a drug-free workplace program. Note: For proposer's convenience, this certification form is enclosed and is made a part of the proposal package, Public Entity Crime Information - A person or affillate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit d propesal on a contract with a public entity for the construction or repair of a public bullding or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, suoconiractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a petiod of 36 months from the date of being placed on the convicted vendor list. Local Preference - Okaloosa County grants a preference to in-county bidders only when bids are received from firms located In states, municipalities or other political subdivisions which offer preference to bidders located in such politician subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipalities or other political subdivisions In which the out-of-county bidder is located. If the political subdivision In which a bidder Is located offers a preference to fis local firms, that bidder must plainly state the extent of such preference to Its local firms, to Include the amount and type of preference. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected, NOTE: For bidder's convenience, the certificate form Is enclosed and is made part of the bid package. Bid Opening - Bid Opening shall be public on the date and time spectfled on the bid form. {t Is the bidder's responsibility to assure that his bid Is delivered at the proper time ond place. Offers by e-mail, facsimile, or telephone are NOT acceptable. Note: Crestview, Horida Is “not a next day guaranteed delivery location” by delivery services, Awards and Rejections - The Board In Its absolute discretion may reject any bid of a bidder that has failed, in the opinion of the Board to complete or perform an Okaloosa County contracted project in a timely fashion, and has directed the Okaloosa County Purchasing Manager to emphasize this condition to potential bidders. There is no obligation on the part of the County to award the bid to the lowest bidder, submitting a responsive bid with a resulting negotiating agreement that is in Its best Interest and Its decision shall be final, 15, 16, 17, 18, The Board of County Commissioners reserves the right to waive any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in ligu of or in addition to this bid and to accept the bid that in its judgment will best serve the interest of the County, the Board of County Commissioners specifically reserves the right to reject any conditional bld and will reject those which make It impossible to determine the true amount of the bid. Each item must be paid separately and no attempt will be made to tie any item fo any other item or items. Discrimination - An entity or affiliate who has been placed on the discriminatory vendor list meaty not submit a proposal on a contract to provide goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity, Proposal Opening Information - Proposal Opening shall be public, on the date and time specified on the proposal form. It is the proposer's responsibility to assure that his proposal is delivered at the proper fime and place. Offers by telegram, facsimile, or telephone are NOT acceptable, No Contact Ciguse ~ The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and wiitten communication regarding all formal solicitations for goods and services (Formal Bids, Requests for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The Period commences when the procurement document ts recelved and terminates when the Board of County Commissioners approves the award, Note: For proposer's convenience, the certificate form is enclosed and Is made part of the bid package. Profection of Resident Workers - The Okaloosa County Board of County Commissioners actively supports the Immigration and Nationality Act {INA} which includes provisions addressing employment eligibility, employment verifications, and nonalscrimination. Under the INA, employers may hire only persons who may legally work in the United States (ie, citizens and nationals of the U.S.) and aliens authorized to work in the U.S, The employer must verify the identity and employment eligibillty of anyone to be hired, which Includes completing the Employment Eligibility Verifications.’ The contractor shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such