Fort Walton Beach Council agenda — 2-25-14--regular — reading text

receive their proper funding. Committee Update - Economic Development Council Synopsis: ( City Clerk) Council Member gossom will update City Council on the January 16, 2014 Economic Development Council meeting. Dr. gossom informed that at their January 16, 2014 meeting, Nathan Sparks announced that 1. 2 billion dollars in grants have been secured for local businesses or projects since the EDC' s a inception 25 years ago. a d Dr. gossom also informed that according to the EDC' s website, the # 1 country to visit the website is France, and the # 1 city in the US to visit their website is Denver. Committee Update - Okaloosa Housing Partners Synopsis: ( City Clerk) Council Member Jamieson will update City Council on the January 16, 2014 Okaloosa Housing Partners Committee meeting. No report given. Committee Update - Okaloosa County Public Library Cooperative Synopsis: ( City Clerk) Council Member Jamieson will update City Council on the January 22, 2014 Okaloosa County Public Library Cooperative meeting. No report given. Committee Update - Tourist Development Council Synopsis: ( City Clerk) Council Member Rigdon will update City Council on the January 22, 2014 Tourist Development Council meeting. No meeting held. Committee Update - Okaloosa Gas Board Synopsis: ( City Clerk) Council Member Rigdon will update City Council on the January 22, 2014 Okaloosa Gas Board meeting. Mr. Rigdon thanked all emergency personnel and public safety personnel for their efforts during the recent icy weather. Committee Update - Chamber of Commerce Advisory Board Synopsis: ( City Clerk) Mayor Anderson will update City Council on the January 23, 2014 Chamber of Commerce Q Page 16 City Council offort Walton Beach Regular Meeting Minutes February 11, 2014 Advisory Board meeting. The Mayor informed the Chamber has assigned members of their Board to designated elected officials to discuss issues pertinent to the elected officials city. The Mayor also mentioned the Arbor Day Celebration and that he participated in the Martin Luther King Day Parade. The Mayor thanked Skip Foster of the Daily News for his informative talk at the Okaloosa County League of Cities OCLOC) Dinner and thanked the City Clerk and her staff for arranging the dinner. The Mayor advised he was invited by the EDC to go to Washington DC for the DSI Team Trip and needed to receive the approval from Council of funding for the trip. Consensus of Council was to approve the Mayor to travel to Washington DC. 0 CL a Q The Mayor informed the Florida Harley Owners Group are so impressed with the area that they N01 will be returning in October for their annual gathering. c 2 ADJOURNMENT: 8: 27 pm The meeting adjourned at 8: 27 pm. Page 17 City Council ofFort Walton Beach  City Council of Fort Walton Beach CITY COUNCIL MEMORANDUM To: Michael D. Beedie, City Manager From: Tim Bolduc, Engineering and Utilities Services Director Date: February 25, 2014 Subject: Award of Purchase for Stormwater Truck 1. BACKGROUND: 1. 1. Vehicle No. 2322 is a 1991 Ford F150 truck used by the Stormwater Division. The vehicle is beyond its useful life and is becoming increasingly difficult and expensive to repair. 1. 2. During the FY 2013 -14 budget discussion, this truck was identified as a vehicle that needed replacement to insure the safe operation of the fleet. A total of $30, 600 was allocated in the FY 2013 -14 Stormwater budget for a replacement truck. 1. 3. During the FY 2013 -14 budget, Staff looked at ways to create efficiency in the use of City vehicles. 2. DISCUSSION: 2. 1. Each year, the City is offered the opportunity to utilize the Florida Sheriff's Association Contract to purchase vehicles and equipment. The Florida Sheriff' s Association Contract is an annual contract that completes a competitive solicitation process to provide vehicles and equipment for State and Local agencies for FY 2013 -14. 2. 1. 1. Bid Award No. 13 -21 -0904 covers Police Rated Vehicles / Motorcycles, Sedans, & Light Trucks. 2. 1. 2. The contract is divided into zones throughout the State, and the City falls within the Western Zone. 2. 1. 3. The contract for the utility trucks in the Western Zone was awarded to Duval Ford in Jacksonville, Florida. 2. 2. Even though the existing vehicles are different makes and models, the goal of the City' s Fleet Division is to standardize vehicles to make the maintenance of the fleet more efficient. In December 2013, Staff received a quote from Duval Ford in the amount of 31, 310. 00 for a new Ford F350 truck to replace Vehicle No. 2322. 2. 2. 1. When looking at vehicle usage, Staff identified that by purchasing quad cab utility trucks they could reduce the wear and tear on larger vehicles such as dump trucks which were often used to transport Staff due to limited seating in current trucks. This will extend the life of these larger more expensive vehicles and save on fuel and maintenance costs. 3. FINANCIAL INFORMATION: Page 1 of 2  3. 1. The total price of $31, 310 provided by Duval Ford is more than the budgeted amount of 30, 600, which lies in the FY 2013 -14 Stormwater Fund budget. 3. 2. A budget transfer in the amount of $710 is needed in order to cover the total cost. Funds are available within the Division via a budget transfer. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, Paragraph 4.01. 25 and the Purchasing Policies and Procedures, Staff respectfully recommends City Council award the purchase of a F350 truck for the Stormwater Division to Duval Ford in Jacksonville, Florida based on the bid awards from the Florida Sheriff' s Association Contract No. 13 -21 -0904. ATTACHMENTS: Duval Ford F350 Quote PDF) SIGNATURE BLOCK: Tim Bolduc Completed 02/ 19/ 2014 8: 41 AM Finance Completed 02/ 19/ 2014 9: 00 AM Carole Jones Completed 02/ 19/ 2014 11: 10 AM City Manager Completed 02/ 19/ 2014 1: 10 PM City Council Pending Page 2 of 2  82a SAM WILSON FORT WALTON BEACH Laura Smith 850- 833 -9932 Work) 904- 388 -2144 ( Fax) 904 -387 -6816 SWILSON . FWB. ORG laura. smith(cvduvalford. com 1616 Cassat Ave. Jax, FL 32210 1 appreciate your interest and the opportunity to quote. Prices are published by the Florida Sheriff's Association / Florida Association of Counties & Florida Fire Chiefs' Association Automotive Contract #13.11. 0904 113.21. 0904. ( www.fisheriffs.org) If you have any questions regarding this quote please call! Vehicle will be ordered white exterior unless specified on purchase order. SPEC #3 2014 FORD F- 350 4X2 C & C ( DUAL REAR WHEEL) 18, 200. 00 THD TRAILER TOW PACKAGE 1, 140. 00 SM SHOP MANUALS 325. 00 KNAPHEIDE UTILITY BODY 6, 300. 00 9SB SHIP THROUGH QUALIFIED VEHICLE MODIFIER, INCLUDES DEALER PDI 260. 00 31V31B LIMITED SLIP DIFFERENTIAL 349. 00 X4L 6. 2 V -8 GAS ENGINE INCL INCL CREW CAB 4, 736. 00 W3G ti f•N mw:. duval : I eet . corn FORT WaLTCN BEACH F- 350 LS Pr i nt ed: 1213/ 2013  City Council of Fort Walton Beach POLICE MEMORANDUM To: Michael D. Beedie, City Manager From: Ted Litschauer, Police Chief Date: February 25, 2014 Subject: Award of Purchase for Police Vehicles 1. BACKGROUND: 1. 1.