Fort Walton Beach Council agenda — 2-25-14--regular — reading text

evaluation of the truck chassis and sewer cleaning vacuum and determined that the work performed in 2010 was still in good condition and that by repairing the debris tank, the City could extend the life of the truck for another four to five years, allowing adequate time to budget the $ 380K necessary to purchase a new vehicle. 2. 5. After evaluating the repair cost, the time and expense of procuring financing to purchase a new truck and the additional value added to the existing truck, Staff decided that repairing the vehicle is the best course of action at this time. 3. FINANCIAL INFORMATION: 3. 1. The estimated price for the necessary repairs is $ 77, 065. Staff is recommending a not to exceed amount of $80K to accommodate any unforeseen repairs that may arise. 3. 2. The funding for this repair will come from a combination of budget savings due to personnel vacancies and rearranging current year projects. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4.01. 25 and the Purchasing Policies and Procedures, Staff respectfully recommends City Council approve a not -to- exceed amount of $80, 000 to Page 1 of 2  repair Vehicle No. 2429 in the Sewer Collections Division. ATTACHMENTS: 2 -20 -14 Vactor Truck ( PDF) 14. 01. 08 Sansom Equip Co -Quote -Front Decant Install ( PDF) 14. 01. 23 Sansom Equip Co- Quote- install boom ( PDF) SIGNATURE BLOCK: Tim Bolduc Completed 02/ 19/ 2014 11: 45 AM Finance Completed 02/ 19/ 2014 1: 15 PM Carole Jones Completed 02/ 19/ 2014 1: 21 PM City Manager Completed 02/ 19/ 2014 2: 05 PM City Council Pending Page 2 of 2  City Council of Fort Walton Beach CITY COUNCIL MEMORANDUM To: Michael D. Beedie, City Manager From: Michael Beedie, City Manager Date: February 25, 2014 Subject: Discussion of FCCMA Winter Institute 1. BACKGROUND: 1. 1. The City Manager was asked to make a presentation at the FCCMA Winter Institute, which was held on February 6 & 7, 2014 in Daytona Beach, Florida. The focus of the 21St Winter Institute was " Civic Innovation: Shaping Communities for the Century". 1. 2. On the afternoon of February 6th, case studies were presented by various cities in the State of Florida on different topics. The title of the case study sessions was " Case Studies —Challenges and Opportunities for Civic Change ". 1. 2. 1. The case studies were presented in two ( 2) hour -long " breakout sessions ". 1. 2. 2. Each attendee was assigned two of the six case studies to attend based on a random selection of the FCCMA. 1. 2. 3. The goal of the breakout sessions was to allow other cities and counties to assist the presenters with ideas and recommendations to develop solutions to a real - world issue in their community. 1. 3. The topic of the City' s presentation was titled, " Vagrancy— How Can I Deal with It ?" 2. DISCUSSION: 2. 1. Each case study followed a process titled, " The 6 Steps to Civic Innovation" The six steps are as follows: 2. 1. 1. Define the Problem 2. 1. 2. Perform the Research 2. 1. 3. Build Consensus 2. 1. 4. Involve the Community 2. 1. 5. Develop an Action Agenda 2. 1. 6. Monitor Results 2. 2. The City Manager developed a PowerPoint presentation outlining the six steps and the community' s " status" at each step. 2. 3. After the presentation, the attendees discussed possible ideas and recommendations in groups and discussed them with the group in a " roundtable" discussion setting. Page 1 of 2 P I . 3. FINANCIAL INFORMATION: 3. 1. There is no financial impact from this agenda item. 4. RECOMMENDATION: 4. 1. The City Manager will discuss the ideas and recommendations received at the FCCMA Winter Institute. There is no City Council action required for this agenda item. SIGNATURE BLOCK: City Manager Completed 02/ 18/ 2014 8: 28 AM City Council Pending Page 2 of 2  City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Michael D. Beedie, City Manager From: Helen Spencer, City Clerk Date: February 25, 2014 Subject: Fort Walton Beach Housing Authority Appointment 1. BACKGROUND: 1. 1. Ms. Linnette Wagers has been a member of the Fort Walton Beach Housing Authority Board since December 14, 2010; her current term expires on March 9, 2014. 1. 2. The Housing Authority Board acts to provide safe, sanitary and decent housing for low income families at affordable rent. Membership on the Housing Authority Board is not limited to City residents and there are no term limits. 2. DISCUSSION: 2. 1. In accordance with Chapter 421. 05( 1) of the Florida Statutes, the Mayor has the authority to appoint members to the Housing Authority Board with the approval of City Council. 2. 2. Ms. Wagers has been contacted and will serve another four (4) year term if reappointed by the Mayor and approved by City Council. 2. 3. There are no other applications on file with the City Clerk. 3. RECOMMENDATION: 3. 1. Staff respectfully recommends the Mayor appoint, with City Council approval, a citizen to serve on the Fort Walton Beach Housing Authority Board for a four ( 4) year term beginning on March 10, 2014 until March 9, 2018. ATTACHMENTS: FWBHA Application - Linnette Wagers ( PDF) FS Chapter 421. 05 PDF) SIGNATURE BLOCK: Helen Spencer Completed 02/ 06/ 2014 11: 15 AM Carole Jones Completed 02/ 17/ 2014 11: 44 AM City Manager Completed 02/ 17/ 2014 3: 07 PM City Council Pending Page 1 of 1  tell Y UI- I- UK I WALIUN BEACH APPLICATION TO SERVE On Reference: City Agencies, Authorities, Boards, Commissions or Committees Codified Ordinances of Fort Walton Raarh _ SaMinn 7_anN 2. What options would you initiate if appointed? 3. How you would address issues if appointed 01/ fj {// fy Qi) dl/• y/ 6 r CHECK ANY ONE OF THE Fnl- I nwwr.r 1i . Boa _ o-t- ..:,,_ 1 - V we C& MISUauvn tor at over aescrlptton of duties BEAUTIFICATION COMMITTEE/ FIRE FIGHTERS' RETIREMENT TREE BOARD POLICE OFFICERS' FUND RETIREMENT FUND must be "a resident must be a resident BOARD OF ADJUSTMENT FWB HOUSING AUTHORITY VISION PLAN STEWARDSHIP must be a resident) IL COMMITTEE citizen -at -large must be a resident) JET CODE ENFORCEMENT BOARD HISTORIC SITES & ADVISORY must be a resident) WATERFRONT COMMITTEE BOARD COMMUNITY REDEVELOPMENT MUNICIPAL PLANNING BOARD AGENCY