Okaloosa County School Board — Workshop Meeting, August 25, 2025 — reading text

of Okaloosa County, Florida, and KEV Group, Inc. Original Agreement approved on March 27, 2023. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. An Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., was approved by The Board on March 27, 2023. A request is being made to trade 49 Clover devices for 49 PAX devices at no cost to the District and add 11 additional PAX devices. These devices are used to take credit and debit card purchases in person. File Attachments SBO_Addendum_Q-00649_2025-08-13.pdf (296 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Sole Source #26-03 IXL Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.  Meeting : Aug 25, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $110,000.00 Budgeted : Yes Budget Source : Federal Fund, Project 6415 TITLE IV- SS & AEG and Project 3488 DODEA- ENGAGE 2.0 Recommended Action : Motion to approve the purchase of software licenses from IXL Learning for a total cost of $110,00.00, effective August 30, 2025, through August 29, 2026. Public Content Request approval to purchase software licenses from IXL Learning for a total cost of $110,000.00. Funds will be paid from Federal Fund, Project 6415 Title IV - SS & AEG and Federal Fund, Project 3488 DODEA-ENGAGE 2.0, the contract is effective August 30, 2025, through August 29, 2026. A copy of the quote is attached. For additional information, please contact Amy Dale, Title I, Specialist, at (850) 301-3008. File Attachments IXL QUOTE.pdf (6 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Sole Source #26-01 Everway, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,237.65 Budgeted : Yes Budget Source : Federal Fund, Project 6475 IDEA-K12  Recommended Action : Motion to approve the purchase of software licenses from Everway for a total cost of $107,237.65, effective August 29, 2025, through August 28, 2026. Public Content Request approval to purchase software licenses from Everway for a total cost of $107,237.65. Funds will be paid from Federal Fund, Project 6475 IDEA-K12, the contract is effective August 29, 2025, through August 28, 2026. A copy of the quote is attached. For additional information, please contact Judy Peacock, ESE, Program Director, at (850) 833-3164. File Attachments EVERWAY QUOTE.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 ITB 26-01 Crestview High Auto Lab Remodel Phase 2, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $133,371.00 Budgeted : Yes Budget Source : General Fund, Project 4140 CTE-WD- CAP GRANT Recommended Action : Motion to approve the committee's recommendation to award ITB 26-01 Crestview High Auto Lab Remodel Phase 2 to R & D Development Inc. in the amount of $133,371.00. Public Content Request approval of the committee's recommendation to award ITB 26-01 Crestview High Auto Lab Remodel Phase 2 to R & D Development, Inc. in the amount of $133,371.00. Funds will be paid from General Fund, Project 4140 CTE-WD-CAP GRANT. Copies of the Bid and Award Tabulation are attached. No addendums were issued for this bid. For additional information, please contact Dr. Bill Smith, Program Director, Facilities, at (850) 689-7298. File Attachments ITB 26-01 Crestview High Auto Lab Remodel Phase 2.pdf (2,351 KB) ITB 26-01_TAB.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Service Agreement #26-78 Gary Wright, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,520.00 Budgeted : Yes Budget Source : General Fund, Project 6110 Adult Education Tuition Recommended Action : Motion to approve Service Agreement #26-78 between Gary Wright, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide HVAC Instruction in an amount not to exceed $58,520.00, effective August 28, 2025, through June 30, 2026. Public Content Request approval of Service Agreement #26-78 between Gary Wright, and The School Board of Okaloosa County, Florida, on behalf of Okaloosa Technical College, to provide HVAC Instruction. The Provider will be paid $38.00 per hour for up to 1,540 hours, for a total contract amount not to exceed $58,520.00. Funds will be paid from General Fund, Project 6110 Adult Education Tuition. The Agreement is effective August 28, 2025, through June 30, 2026, and a copy is attached. For additional information, please contact Scott Huerkamp, Assistant Director, Okaloosa Technical College, at (850) 833-3500. File Attachments OTC SA #26-78 Gary Wright.pdf (738 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 25, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, Florida, effective September 1, 2025, through August 31, 2026. Public Content Request approval to renew Fuel Purchasing Agreement between