Okaloosa County BOCC — February 18, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award and Sign Contracts for Network Cabling and Repair DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Award and request authorization for the Chairman to sign contracts with Datech, Glaze Communication, GSC Communications, Network Cabling Service, Inc., Universal Cabling System, Inc. For network cabling and repair. BACKGROUND: A bid opening on December 4, 2013 resulted in five (5) bids being received for network cabling and repair. The Information Systems Department has recommended that we enter into contract with all five companies to decrease the likelihood of a delayed response time. This recommendation is due to the limited availability of vendors on short notice which has the possibility to create lengthened down times. All necessary documentation has been received and has been made a part of this agenda item. Purchasing is requesting award of the contracts and authorization of the Chairman to sign. OPTIONS: Approve or Reject entering into contract with the five (5) responding bidders for network cabling and authorization for the Chairman to sign. RECOMMENDATION: Staff recommends approval of the contracts with Datech, Glaze Communication, GSC Communications, Network Cabling Service, Inc., Universal Cabling System, Inc. And also requests approval for the Chairman to sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator