Okaloosa County BOCC — February 18, 2014 — GCS Systems

CONTRACT This agreement, executed in Crestview, Florida this 4th day of December 2013 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and GSC Systems, Inc. or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work related to network cabling & repair as per attached Bid #IS 17-14 for a price of $_ 48.25 per hour in strict conformity with the provisions of this Contract, the Notice to Contractors, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Contractors, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. This contract will be in effect upon completion of signatures by both parties and will run through September 30, 2008. This contract may be renewed for two (2) additional one-year periods if in agreement by both parties. REPRESENTATIVES: The authorized representative of the County shall be: Don Vanderhoek, Information Systems Director Okaloosa County Information Systems 1804 Lewis Turner Blvd. Ft. Walton Beach FL 32548 850-651-7570 / 850-651-7576 (fax) E-Mail: dvanderhoek@co.okaloosa.fl.us The authorized representative for __ GSC Systems, Inc. shall be: Caralee M. Gibson, President, c.gibson-15@gscsystems.net Alternate Contacts: Gene G. Gibson, General Manager, genegibson@gscsystems.net Dave White, RCDD, dave@gscsystems.net Jon Eric Gibson, IT Manager, joneric@gscsystems,net Pat Hoderny, Project Manager, pat@gscsystems.net E-Mail: ¢.gibson-15@gscsystems.net All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5032 (FAX) E-Mail: jkublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS: 4 an ° ; AIEEE GSC Systems, Inc. Y . CONTRACTOR i Ow P Sage atee My eRe. BY Caralee M. Gibson \ “(bile ) vil) ibe \ President ‘ TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of 2013_and is effective on the day of 2013. WITNESS: COUNTY OF OKALOOSA, FLORIDA BY Security Communications & Control Systems GSC Systems, Inc. is a local, woman-owned small business (WOSB) providing design, installation, and service for low voltage electronic security, access control, video surveillance, fire and mass notification, data and network communications systems. GSC has successfully served government, commercial and industrial customers for over 40 years throughout NW Florida and Alabama by providing quality products, services, technical expertise, installation and service solutions to a broad base of government, commercial, and industrial clients. The staff includes graduate Systems Engineers, RCDD designers, Six Sigma project managers, NICET and BICSI certified installation and service technicians. GSC Systems, Inc. is Underwriters Laboratories (UL 2050) listed for classified materials storage, and is State Licensed in Alabama and Florida as an Unlimited Alarm Systems Contractor. GSC Systems, Inc. is a Value Based...Performance Driven Company providing a single source solution to meet comprehensive, low voltage integrated electronic security and communications systems requirements. These include professional engineering, design, installation, and service expertise in the following system disciplines: 5 Security and Intrusion Detection Systems and Monitoring Integrated Access Control Systems Fire, Smoke Detection and Mass Notification Systems Video Surveillance and Monitoring Systems Data Communications and Cisco Network Systems Fiber Optic and 10 Gigabit Ethernet Cabling and Certification Audio, Video and Conferencing Systems Gated Access Entry Control Systems Standby Power Systems UL Listed Monitoring Services ASP for Honeywell GSA Schedule 84, GSA Contract # GS-07F-9785H GSA Schedules 70 and 84 and Contract Vehicle Options available via Teaming and Partner Agreements eee ee Oe OHH OH OH SO SBA Small Business GSC is a Florida State Certified Woman-Owned Small Business (WOSB), a SAM Self-Certified EDWOSB, and an experienced, quality source for government contracting officers and purchasing agents to meet statutory obligations for supplies and services procurements from small businesses. GSC actively seeks teaming arrangements with other small businesses and prime contractors in the design/build, facility security, access control, protective, data and communications disciplines. GSC actively follows Fair Labor Practices, related employment laws and regulations, and carries corporate liability/completed operations insurance to meet or exceed federal government contracting requirements. NAICS Codes: Primary 561621 and 238210 236210 236220 237130 238210 238290 488190 517110 517210 541330 541340 541350 541511 541512 541990 651210 561499 561621 561990 561790 811211 811212 811213 DUNS Number: 093852945 CAGE CODE: 0UFT9 Past Performance GSC has a long history of working with state, federal government and DoD agencies. GSC Systems’ primary experience is in open bid, firm-fixed price, and IDIQ contracts. GSC recently completed the installation of an integrated security, access control, video surveillance, fire and mass notification, voice and data communications systems for the newly constructed 43 facility 7” Special Forces Group base at Eglin Air Force Base Florida. GSC SYSTEMS, INC. A Value Based...Performance Driven Company 15 Industrial Street NW, Fort Walton Beach, Florida 32548 Ph (850) 243-8812 » Fax: (850) 244-2530 « FL St Lic: EFO000906 + AL St Lic: 1055 » UL Cert# BP8826 www.gscsystems.net sales@qscsystems.net Govt Cape 09.05.13 The 7th Special Force Group is one of five active Special Forces Groups providing specialized support to the combatant commanders. Special Forces units perform seven doctrinal missions: Unconventional Warfare, Foreign Internal Defense, Special Reconnaissance, Direct Action, Combating Terrorism, Counter- proliferation, and Information Operations. These missions make Special Forces unique in the U.S. military, because they are employed throughout the three stages of the operational continuum: peacetime, conflict and war. On an everyday basis, Soldiers of the U.S. Army Special Forces Command (Airborne) are deployed around the world, living up to their motto - De Oppresso Liber. "To Free the Oppressed." The 7" Special Forces Group maintains a continuous presence throughout Central and South America, conducting Special Operations missions in support of the US Southern Command's Regional Engagement strategy. Since early 2002, the 7th SFG has also deployed almost nonstop for five rotations to Afghanistan in support of Operation Enduring Freedom. GSC Systems, Inc. provided voice, data and communications cabling, broadband distribution, closed circuit television systems, and integrated intrusion detection and access control systems for all phases of the new Northwest Florida home for the 7"" Special Forces Group on Eglin AFB across from Duke Field in Florida. The Bay County Emergency Operations Center and Gulf Coast State College Public Safety Facility is an innovative and cost effective multi- use facility that brings first responders and students together in a unique environment. This new 50,400 square foot center serves as the county's central command during natural disasters, and also serves as the center of Gulf Coast State College's public safety training and computer/technology programs under routine daily conditions. The Bay County Incident Command Center has ten large screen displays capable of monitoring all types of emergency situations and broadcast alerts. Since it's already associated with the college, the EOC could become a training center for emergency management teams nationwide. GSC Systems provided the voice, data and communications cabling, broadband distribution, closed circuit television systems, integrated intrusion detection and access control systems for this efficient, multi- functional, maximized-use educational and service complex in Southport, Florida. Hensel Phelps Construction Co. SOUTHEAST DISTRICT Jobsite Address: 6557 Hazeltine National Drive P.O. Box 2486 - Mailing Suite One Crestview, FL 32536 Orlando, Florida 32822 2125 Soto Cano Loop - Delivery 407.856.2400 Eglin AFB, Florida 32542 407.856.6111 FAX 850.502.4792 Phone 850.270.6663 Fax August 31. 2011 To Whom It May Concern: The US Army ie Special Forces Group (Airborne) Cantonment is a newly constructed US Army Base, located on a 350 acre site in the north central region of Eglin Air Force Base, Florida. This 43 building facility was custom designed and built to the detailed specifications of the elite Special Forces Airborne command. As Project Manager for the prime contractor, Hensel Phelps Construction Co., | had the privilege of working with some of Northwest Florida’s most talented contractors, engineers and tradesmen. Among these was GSC Systems, Inc., a woman-owned and family-operated local, small business. Though small in size, GSC Systems demonstrated technical expertise and the ability to perform on a large scale project. Under a 2" tier subcontractor to Hensel Phelps, GSC Systems was selected to provide the integrated security, voice and data communications, access control, video surveillance, fire and mass notification systems that were integrated throughout the facilities located on the site, and designed to report to two separate locations. The integration of these innovative and complex systems into one cohesive network of electronic security and communications for the entire base required extensive engineering, management, supervision, and coordination with multiple contractors, the US Army, Air Force, Army Corp of Engineers, and civilian support personnel. GSC was engaged as a “Team Player” throughout this two year project. GSC Systems performed this work in a skilled and professional manner while meeting stringent quality standards and the project schedule. GSC'‘s craftsmanship, supervision, and coordination with others throughout the project was excellent, and one of the best that | have witnessed on a project of this size, scope and complexity. Their performance made a significant contribution to the success of the project. Hensel Phelps Construction Co. greatly appreciates the effort of GSC Systems and looks forward to having them as a Team Member on future projects of this size. Please feel free to contact me if | may provide any further information. Sincerely, HENSEL PHELPS CONSTRUCTION CO. zd Terry Harshman Project Manager Performance! BAE Systems 70 Ready Avenue BAE SYSTEM Ss Fort Walton Beach, Florida 32548 From Larry Brown, Security Manager Date August 9, 2011 Subject Letter of Recommendation It is with great pleasure and confidence that | provide this Letter of Recommendation for GSC Systems, Inc. | have been associated with GSC Systems since 2007 and they have always provided remarkable customer service. When our company was looking for an Access Control and Intrusion Detection company to support our Crestview location, we selected GSC Systems because they were a local company and were highly recommended by other local businesses. It is a decision we have never regretted. As our business expanded, GSC was right there ready to expand with us. They have since become the access control and alarm vendor for our Albertville, Alabama and Fort Walton Beach, Florida locations. The personalized support they provide is unprecedented in the alarm vendor business. Our Business Area has over 20 sites throughout the United States who are serviced by various alarm vendor companies. GSC Systems is by far the most supportive and reliable vendor in regard to supporting our business needs. Gene and Caralee Gibson understand the core concepts of customer service. They have gone above and beyond on several occasions to ensure our company received the best and most innovative products available to keep our employees and assets protected. GSC Systems is not just our alarm vendor; they are a vital part of our business and a partner who can always be relied upon. Please feel free to contact me at (850) 218-7570 if you have any questions or want specific examples of the superior support provided by GSC Systems. ar own Security Manager Aerospace Solutions Business Area BAE Systems, Inc. A PROUD PAST A BRIGHT FUTURE BOARD OF COUNTY COMMISSIONERS www. baycountyfl .gov POST OFFICE BOX 1818 PANAMA CITY, FL 32402 COMMISSIONERS: MIKE NELSON DISTRICT | GEORGE B. GAINER DISTRICT Il WILLIAM T. DOZIER DISTRICT Ill GUY M. TUNNELL DISTRICT IV MIKE THOMAS DISTRICT V EDWIN L. SMITH COUNTY MANAGER Subject: Letter of Recommendation To Whom It May Concern: As Communications Division Manager for Bay County Emergency Services, | maintain effective working relationships with the emergency services personnel and communications industry professionals providing services to the Bay County Board of County Commissioners. This includes the Emergency Communications Systems for all of Bay County, equipment, and service providers for Bay County Emergency Operations facilities. Bay County's Emergency Operations Center and Gulf Coast State College’s Public Safety Facility is a new, multi-purpose, 50,400 square foot state-of-the-art facility that provides local government with everything needed to keep our emergency operations personnel safe and the public informed. The facility serves as the County’s central command center during natural disasters as well as a teaching facility for Gulf Coast State College’s Public Safety Training and Computer/Technology Programs. Central to the operation of this facility, as well as other Bay County emergency and Gulf Coast State College Instructional Facilities, is the security, communications, and control systems required to protect the facilities and to provide for the necessary data and communications networks. GSC Systems, Inc. an experienced, woman-owned, small business located in Fort Walton Beach, Florida, was selected to design, provide, and install these critical, technologically advanced systems. GSC Systems’ technical expertise, competence and performance was exceptional throughout the construction of these projects, and has continued with excellent service and support through the warranty and operations phases of these facilities. Based on my favorable experience and observation of GSC’s capabilities and performance not only for this project but for others within Bay County, | would not hesitate to recommend GSC Systems for future projects requiring technical competence, value and service. Regards, Ay ut oby Smith Communications Division Manager Bay County Emergency Services Bay County BOCC a NORTHWEST FLORIDA Co STATE COLLEGE 100 College Boulevard « Niceville, FL 32578-1295 » (850) 678-5111 » www.nwfsc.edu 15 February 2012 RE: Letter of recommendation To Whom It May Concern: As Network Administrator for Northwest Florida State College (NWFSC), | worked with GSC Systems, Inc., who provided the integrated electronic systems for several NWFSC Construction projects. GSC installed the Access Control, Video Surveillance, Intrusion Detection, and Voice and Data Communications Systems for the Emergency Operations Center, the Sports Arena, the Student Services Building, and Building K which is currently under renovation. During their performance of these projects, GSC technicians and engineers demonstrated exceptional technical expertise, craftsmanship, attention to detail, and management skills while performing their work and meeting the demanding contractor and college construction completion schedule. As an integral member of the NWFSC construction team, GSC actively interfaced with other contractors and college support personnel to coordinate and integrate the new electronic systems into the existing college campus security and communications network. GSC’'s technical skills and commitment to excellence made a significant contribution to the successful, on-time completion of each of these NWFSC Construction projects, earning them the appreciation, support, and respect of all those who worked with them. | would welcome the opportunity to work with GSC Systems again on other projects in the future, and I am most happy to recommend their services to others. Please contact me at (850) 729-6095 if | may provide any further information about the quality of the services provided by this competent and reliable company. Sincerely, Jf a Network Administrator Northwest Florida State College lairdg@nwfsc.edu NWF State College Fort Walton Beach Campus « (850) 863-6500 Chautauqua Center, DeFuniak Springs « (850) 892-8100 Eglin Center, Eglin Air Force Base + (850) 678-1717 Hurlburt Center, Hurlburt Field - (850) 884-6296 Robert L. F. Sikes Education Center, Crestview « (850) 689-7911 South Walton Center « (850) 267-9901 “An Equal Access/Equal Opportunity Institution” Subject: Letter of Recommendation To Whom It May Concern: As the Enterprise Information Technology (EITC) site manager for the 7" Special Forces Group, | worked closely with GSC Systems, Inc on the voice, data and communications systems installation at the newly constructed 7" Special Forces Group Cantonment at Eglin AFB, FL. Because of the unique Special Forces mission, the base-wide communications systems required highly sensitive classified networks with specialized construction to support the secret, top secret and special category information data transmissions. GSC, also selected to provide base-wide intrusion detection (IDS), access control, video surveillance, fire and mass notification systems, provided invaluable support in the design and installation of these highly complex integrated systems. GSC engineers, technicians and managers proactively and enthusiastically reached out to the many contractors, military/civilian personnel, and using agencies to ensure requirements, proper design, installation and customer satisfaction with the completed systems. The timely completion and delivery of the 7" Special Forces Group base-wide security and communications systems required exceptional skills, expertise, and experience, as well as considerable proficiency in management and coordination. Often under adverse conditions, GSC engineers and technicians worked skillfully and tirelessly to complete and deliver contract milestones on or ahead of schedule in support of the 7" Special Forces mission construction deadlines. GSC Systems engineers, technicians and management made a significant contribution to the successful completion of construction for the new home of the US Army 7" Special Forces (Airborne) headquarters and training compound located on Eglin AFB, FL. | am most happy to acknowledge and recommend GSC Systems, Inc for any similar project requiring the specialized knowledge and experience of this exceptional and very capable firm. Sincerely, a” es Randal (Randy) Collinsworth USASOC Remote Site Manager 7" SFG (A) Site Manager Office: (850) 885-7380 Cell BB: (910) 922-0689 randal.collinsworth@I-3com.com randal.collinsworth@usasoc.socom.smil.mil randal.collinsworth@us.army.mil 796 CIVIL ENGINEERING SQUADRON Subject: Letter of Recommendation To Whom It May Concern: The Army 7 Special Forces Group Cantonment was one of the largest single construction projects ever to be built at Eglin AFB, Florida. The challenges included development of new facility designs to meet the Army’s MILCON requirements, addressing special physical security protocols and building systems prerequisites. Throughout the construction of the project, | worked with GSC Systems, who designed, installed, tested and certified the site integrated Intrusion Detections System (IDS). Also installing the Access Control, Video Surveillance, Data Communications, Fire Detection and Voice Evacuation Systems, GSC Systems was the only company selected to provide these services on all phases of the project. The systems designed and installed by GSC Systems to US Army Corps of Engineer specifications in support of the Army Special Forces Mission were innovative and complex. The integration of these systems and technical disciplines into a single cohesive network of electronic security and communications for the entire base, required extensive skills in engineering, management, supervision, and detailed coordination with many contractors, the US Army, the US Air Force, the US Army Corp of Engineers, and civilian support personnel. GSC rose to the challenge, demonstrating exemplary craftsmanship and technical competence, earning the respect, trust, and confidence of all those who interacted with them. | have worked with many contractors in over twenty-five years of military construction service, and GSC Systems stands out as one of the absolute best. Never shaken by the rigorous demands of the government, the GSC engineers, technicians, and managers, including Nathan Siegwart and Kristopher Newton, met every challenge and deadline and enthusiastically and flawlessly executed their work to meet the demanding contract schedule. GSC systems truly exemplified a team effort dedicated to the highest standards of excellence and commitment to achieving this project's goals. | would gladly recommend GSC Systems for any future projects of the size and scale of the US Army 7" Special Forces Group Facility at Eglin AFB. Please don't hesitate to contact me if you have any questions about this competent and reliable electronic systems integration company. Sincerely, OTK Scott A. Eastwold . CIV USAF AFMC 796 CES/CEOOIEA Scott.eastwold@edlin.af.mil (850) 978-1465 Iny ee ¥ of Bristol Bav Native ¥ 6 January 2012 RE: Letter of Recommendation To Whom It May Concern: As Project Manager for CCI-Alliance Group on Phase III-8a of the 7” Special Forces Complex Project at Eglin Air Force Base, | worked with GSC Systems, Inc., a small, woman-owned business, who provided the integrated electronic systems for the project. These highly specialized systems included the Access Control, Video Surveillance, Intrusion Detection, Voice and Data Communications, and the Fire and Mass Notification Systems. During the performance of this two (2) year project, GSC engineers, technicians, and management demonstrated a high level of technical expertise, craftsmanship, and management proficiency in performing their work and meeting the many demanding delivery requirements on or ahead of schedule. As an actively involved and resourceful team player, GSC interacted with other contractors, the Army, Air Force, Corps of Engineers, and support personnel to coordinate and integrate the Phase Ill-8a electronic systems into the base-wide security and communications network. GSC’s technical skills, management experience and commitment to excellence contributed significantly to the successful, on-time completion of CCI’s portion of the 7" Special Forces Project. GSC earned the respect and appreciation of those who worked with them and depended on their valued skills and services. | would welcome the opportunity to work with GSC Systems in the future, and would not hesitate to recommend their services to others on a project the size, scope and complexity of the 7" Special Forces Cantonment. Please don’t hesitate to contact me at (850) 200-2130 if you need any additional information. Sincerely, Mitch CCI Group Ilc. / Project Manager N dooleymack constructors To Whom It May Concern, The West End Fire Station on Panama City Beach Parkway in Panama City, Florida is a state of the art facility recently constructed by DooleyMack Constructors of Northwest Florida. As project manager | was privileged to work with GSC Systems, Inc., to design and install the integrated intrusion, access control, video surveillance, voice, data and communications systems. GSC was selected in part, due to their technical competence and performance on an earlier Emergency Operations Center project for the Board of Commissioners for Bay County Florida. GSC Systems demonstrated their ability to engineer, design and install the integrated electronic systems for the new fire station facility with competence and professionalism while working with minimal supervision and direction from the general contractor. GSC Systems performed an important role as a team player in the successful completion of this project. Based upon GSC’s proven capabilities in technical design, implementation, and project management on this and other projects performed for DooleyMack Constructors, | would not hesitate to recommend GSC for any construction project requiring their exceptional skills and abilities. DooleyMack Constructors is grateful for the efforts put forth by GSC to assure customer satisfaction and acceptance of the West End Fire Station project by the Board of Commissioners for Bay County Florida, and would welcome the opportunity te-work with GSC Systems again on similar projects in the future. er information, please feel free to contact me as listed below. rey Arias Project Manager DooleyMack Constructors of Northwest Florida, LLC. 169 Griffin Blvd. Unit 101 Panama City Beach, FL. 32413 (850) 541-2789 (850) 249-2924 Tarias@DooleyMack.com 169 Griffin Blvd., Unit 101 * Panama City Beach, FL 32413 ° P: 850-249-2924 ¢ Ff. 850-249-2926 © dooleymack.com SARASOTA ATLANTA FT. LAUDERDALE DALLAS PANAMA CITY KEY WEST VC ee NETWORK CABLING & REPAIR FOR OKALOOSA COUNTY BID #: IS 17-14 BID OPENS: December 4, 2013 @ 3:10 P.M. NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 3:10 p.m. (local time) December 4, 2013, for Network Cabling & Repair. Pursuant to copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities). At 3:10 p.m. (local time), December 4, 2013, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder’s name and "Bid on Network Cabling & Repair to be opened at 3:10 p.m., December 4, 2013". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman SPECIFICATIONS BID #: IS 17-14 BIDITEM: NETWORK CABLING & REPAIR PURPOSE — The purpose of this bid is to establish a contract with one or more vendors to provide networking cabling and associated hardware installation and repair (installation, repairs and maintenance) dealing with network systems owned or leased by Okaloosa County governmental agencies. The system currently in use has approximately 1,000 user data drops. Bidder is required to complete the blank spaces provided on each line item. SCOPE OF SERVICES — Contract shall include, but is not limited to: COMPLY YES / NO A. CATEGORY 5e: 1. Data cable installation and repair YES 2. Cable certification and testing YES 3. Station modules (jacks) YES 4. Cable termination YES 5. Patch panel, brackets and rack installation YES 6. Patch cable (cord) YES B. CATEGORY 6: 1. Data cable installation and repair YES 2. Cable certification and testing YES 3. Station modules (jacks) YES 4. Cable termination YES 5. Patch panel, brackets and rack installation YES 6. Patch cable (cord) YES C. FIBER OPTIC/MULTI-MODE & SINGLE MODE: 1. Cable and installation YES 2. Cable termination YES 3. Cable certification and testing YES 4. Cable distribution terminals and installation YES 5. Media converter installation and maintenance YES 6. Patch panel, brackets and rack installation YES All material pricing is at fair market value in accordance with industry standards unless otherwise stated above or negotiated via contract. Note: The County reserves the right to request quotes from the successful bidder and order the needed services and/or repairs. The County also reserves the right to utilize additional vendors in the event the successful bidder is unable to perform the needed services in a timely manner. Additionally, the County reserves the right to obtain quotes from additional vendors anytime it feels it is in the best interest to do so. However, this clause will not be used to evade the intent of this Invitation to Bid. VENDOR RESPONSE — The vendor shall respond to request for service as follows: 1. Initial request for service of any type 1 business day 2. Repair service 1 additional business day 3. Walk through prior to installations 1 additional business day 4. Begin installations 5 additional business days Note: The County reserves the right to accomplish an initial request for service by telephone, email or fax. Responses to initial request may be also accomplished by telephone, emails or fax to the person making the request. The above times for repair, walk-through and to begin installations may be modified if agreed to by the County. PRICING — We are asking for a bid with a firm price per hour (see the attached Bid Sheet). However, if you wish to submit a more detailed labor rate sheet, include it as an attachment. Okaloosa County reserves the right to select that bid most responsive to our needs. POINT OF CONTACT — The vendor will designate a primary and alternate point of contact for the provisions of this contract. The designations will include appropriate contact information. The vendor will inform the County anytime this information changes. The County primary point of contact will be the Board of County Commissioners Senior Network Administrator. The secondary will be the Systems & Networks Manager. The County will provide appropriate contact information to the vendor and will keep this information current. COMMUNICATIONS -— All communications related to work performed or to be performed under this contract will be conducted through the designated points of contact for both the vendor and the County. Work completed otherwise may result in non-payment. QUALIFICATIONS — The vendor must list on the attached certification page systems that he/she has worked on that are similar to the County system within the year prior to mailing date of this bid as shown on the bid cover sheet. The vendor must also submit a list of at least five (5) customers along with their respective telephone numbers and contact names. The County reserves the right to request additional customer contacts. VENDOR PERSONNEL — The successful vendor must certify that he/she has in his/her employment, or will have at time of award, at least two (2) local service technicians with a minimum of three (3) years experience each in servicing and maintaining equipment similar to that used in the County system. The terms of this contract require the vendor to employ a sufficient number of personnel to meet the terms and conditions of this contract. Vendor personnel will be required to carry a means of identifications, such as a badge or be readily identifiable (shirt logo, etc.) as being an employee of the vendor when making site visits. WORK AFTER NORMAL HOURS FOR REPAIRS — The County may request the vendor to work after hours or on weekends for repairs. Chargeable time will be 1.5x the bid hourly rate for work after 5:00 PM and Saturdays. Work performed on Sundays will be 2x the bid hourly rate. The County will arrange for building access afterhours and on weekends. NORMAL CHARGEABLE TIME -— The allowable chargeable time for repairs and unquoted jobs during normal business hours of 8:00 AM — 5:00 PM will be from the time the vendor's personnel arrive on premise and until the work is completed. Time will be charged in increments of % hour (1 hour minimum). Trips made by the vendor's personnel to obtain required repair parts are not chargeable time. All quoted jobs will include all charges including labor whether planned for normal duty hours or outside normal hours. All jobs will be planned for and completed during normal hours unless the County specifically requests otherwise. VENDOR PROVIDED PARTS -— Supplied parts shall be new. All parts used in repairs or additions must have a 30-day full replacement warranty, including labor. Any part that carries a manufacturer warranty greater than 30 days, the manufacturer’s warranty will apply. All repairs completed by the vendor will include a 30-day warranty. All new installations will carry a minimum of 1 year warranty on all parts and labor. COUNTY PROVIDED PARTS -— Parts may e procured separately by the County, at its option. The contractor, however, may still be required to install the supplied part. The vendor will not be required to provide a warranty for County supplied parts. The County will normally provide hubs, switches, routers, etc. but may ask the vendor to provide quotes and/or recommendations. EFFECTIVE DATE — The effective date of this contract would be effective upon signing a contract agreement by both parties and would run through . This contract may be renewed for three (3) additional one-year periods upon agreement by both parties. PAYMENT — The contractor shall be paid upon submission of invoices, through the requesting department to the Okaloosa County Board of County Commissioners, Finance Office, 302 N Wilson St, Suite #203, Crestview, FL 32536. The prices stipulated herein for articles delivered and accepted. All invoices must show the County contract number. INFORMATION — Questions about this RFB of a technical nature should be directed to Karen Donnelly, Okaloosa County Systems & Networks Division, kdonnelly@co.okaloosa.fl.us 850-689- 5518. Any other questions should be directed to Richard Brannon, Purchasing Director, Okaloosa County Purchasing Department, 850-689-5960. Any changes by the County to specifications shall be in writing in the form of an addendum and furnished to all bidders. Verbal information obtained otherwise will not be considered in awarding of bids. INSURANCE REQUIREMENTS / SPECIAL BID CONDITIONS Contractor’s Insurance 1. The Contractor shall not commence any work in connection with this agreement until he has obtained all required insurance and such insurance has been approved by the Okaloosa County Risk Management Officer nor shall the Contractor allow any subcontractor (approved by County of Okaloosa) to commence work in this subcontract until all similar insurance required of the subcontractor has been so obtained and approved. All insurance policies shall be with insurers licensed to do business in the State of Florida, and any insurance company is required to have a minimum rating of A, Class X in the Best’s Key Rating Guide published A.M Best & Co., Inc. The County of Okaloosa shall be furnished proof of coverage by a certified, complete duplicate of all insurance contracts including every endorsement. The complete insurance contracts must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the Contractor. The County shall retain the right to reject all insurance contracts that do not meet the requirement of this Agreement. The insurance definition of Insured or Additional Insured shall include subcontract, sub- subcontractor and any associated or subsidiary companies of the Contractor that are involved and which are part of the contract. The County of Okaloosa reserves the right during the term of this contract to request additional certified copies of any insurance contracts to support any Certificates of Insurance. At any time the insurance coverage is unacceptable to the County of Okaloosa, the County reserves the right to terminate this contractual agreement. The designation of Contractor shall include any associated or subsidiary company which is involved and is a part of the contract and such, if any associated or subsidiary company involved in the project must be named in the workers compensation coverage. All polices shail be written so that the County of Okaloosa will be notified of cancellation or restricted amendments at least thirty (30) days prior to the effective date of such cancellation or amendment, such notice to be given directly to the County representative. All insurance contracts should list Okaloosa County as an Additional Insured. The Contractor shall provide the County current Certificates of Insurance for all policies. Workers’ Compensation Insurance 1. The Contractor shall secure and maintain during the life of this Agreement Worker's Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and in case any work is sublet, with the approval of the County of Okaloosa, the Contractor shall require the Subcontractor similarly to provide Workers’ Compensation insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished to the County of Okaloosa not less than ten (10) days prior to the commencement of any and all subcontractual agreements which have been approved by the County of Okaloosa. Such insurance shall comply with the Florida Workers’ Compensation Law. No class of employee, including the contractor himself, shall be excluded from the Workers’ Compensation insurance coverage. The Workers’ Compensation insurance shall also include Employer's Liability coverage. Business Automobile and Public Liability Insurance 1. The Contractor shall maintain Business Automobile Liability Insurance coverage throughout the life of this Agreement. The insurance shall include Owned, Non-owned and Hired Motor Vehicle coverage. The Contractor shall carry other Public Liability insurance against all other Bodily Injury, Property Damage and Personal and Advertising Injury exposures. The coverage shall include both On-and Off-Premises Operations, Contractual Liability, Board Form Property Damage and Professional Liability. All liability insurance shall be written on an occurrence basis and shall not be written on a claim-made basis. If the insurance is issued with an aggregate limit of liability, the aggregate limit of liability shall apply only to the locations included in this Agreement. If, as the result of any claims or other reasons, the available limits of insurance reduce to less than those stated in the limits of Liability, the Contractor shall notify the County Representative in writing. The Contractor shall purchase additional liability insurance to maintain the requirements established in this Agreement. Umbrella or Excess Liability insurance can be purchased to meet the Limits of Liability specified in this Agreement. Public liability coverage shall be endorsed to include the following: a. Premises — Operation Liability b. Occurrence Bodily Injury and Property Damage Liability c. Independent Contractor’s Liability d. Completed Operations and Products Liability Contractor shall agree to keep in continuous force Commercial General Liability coverage including Completed Operations and Products Liability for two (2) years beyond acceptance of project. Limits of Liability The insurance required shall be written for not less than the following, or greater if required by law and shall include Employer's liability with limits as prescribed in this contract: LIMIT 1. Workers’ Compensation 1) State Statutory 2) Employer's Liability $1 million each accident 2. Business Automobile & Commercial $1,000,000 each occurrence General Liability Insurance (A combined single limit) 3. Personal and Advertising Injury $250,000 Notice of Claims or Litigation The Contractor agrees to report any incident or claim that results from performance of this Agreement. Within ten (10) days of the Contractor’s knowledge, the County Representative shall receive written notice describing the incident or claim. In the event such incident or claim involves injury or property damage to a third party, verbal notification shall be given the same day the Contractor becomes aware of the incident or claim. A detailed written report is to be made within ten (10 days). Indemnification & Hold Harmless To the fullest extent permitted by law, Contractor shall indemnify and hold harmless County, its officers and employees from liabilities, damages, losses, and costs including but not limited to, reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of this contract. Certificate of Insurance 1. All insurance shall include the interest of all entities named in and its respective agents, consultants, servants and employees of each and all other interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company’s liability under this policy shall not be reduced by the existence of such other insurance. 2. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Okaloosa County prior to the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County 602-C North Pearl Street Crestview, Florida 32536 3. All policies shall expressly require 30 days written notice to Okaloosa County at the address set out above, or the cancellations of material alterations of such policies, and the Certificates of Insurance, shall so provide. 4. All certificates shall be subject to Okaloosa County’s approval of adequacy of protection and the satisfactory character of the Insurer. 5. The Certificates of Insurance shall disclose any and all deductibles or self-insured retentions (SIRs). Deductibles or SIRs in excess of $10,000 will not be accepted unless specifically approved in writing by Okaloosa County. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the Contractor’s full responsibility. In particular, the Contractor shall afford full coverage as specified herein to entities listed as Additional Insured. In no way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR. Specific written approval from Okaloosa County will only be provided upon demonstration that the Contractor has the financial capability and funds necessary to cover the responsibilities incurred as a result of the deductible or SIR. 6. In the event of failure of the Contractor to furnish and maintain said insurance and to furnish satisfactory evidence thereof, Okaloosa County shall have the right (but not the obligation) to take out and maintain insurance on the project. All costs for the coverage will be paid by Contractor upon presentation of a bill. General Terms Any type of insurance or increase of limits of liability not described above which the Contractor required for its own protection or on account of statute shall be its own responsibility and at its own expense. The carrying of the insurance described shall in no way be interpreted as relieving the Contractor of any responsibility under this contract. Should the Contractor engage a subcontractor or sub-subcontractor, the same conditions will apply under this agreement to each subcontractor and sub-subcontractor. The Contractor hereby waives all rights of subrogation against Okaloosa County and its consultants and other indemnities of the Contractor under all the foregoing policies of insurance. Umbrella Insurance The Contractor shall have the right to meet the liability insurance requirements with the purchase of an umbrella insurance policy. In all instances, the combination of primary and umbrella liability coverage must equal or exceed the minimum liability insurance limits stated in this agreement. Local Preference Okaloosa County reserves the right to grant a preference to in-County bidders only when bids are received from firms located in states, counties, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which a bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offers. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. Public Entity Crime Information A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Discrimination Any entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. Conflict of Interest The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposals the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa County Board of Commissioners, or any of its agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County, if he is an officer or employee of the County, disclosing his or spouse’s or child’s interest and the nature of the intended business. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. Identical Tie Bids Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. Bids will not be considered from vendors who are currently involved in official finance reorganization or bankruptcy proceedings. Bid Opening Bid Opening shall be public on the date and time specified on the bid form. It is the bidder's responsibility to assure that this bid is delivered at the proper time and place. Offers by telegram, facsimile, or telephone are NOT ACCEPTABLE. NOTE: Crestview, FL is “not a next day quaranteed delivery location” by delivery services. Right to Waive and Reject 1. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. 2. There is no obligation on the part of the County to award the proposal to the lowest proposer, and the County reserves the right to award the proposal to proposer submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and resulting negotiated agreement that is in the best interest and its decision shall be final. 3. 4, The Board of County Commissioners reserves the right to waive any informalities or reject any and all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the County. The Board of County Commissioners specifically reserves the right to reject any conditional proposal and will normally reject those which made it impossible to determine the true amount of the proposal. Disqualification of Proposers Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals: 1. More than one proposal for the same work from an individual, firm or corporation under the same or different name. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer. Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. Default under previous contract. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contract project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County purchasing Director to emphasize this condition to potential proposers. No Bid Information If not submitting a bid, respond by returning this bid, marking it “No Bid” and explain the reason. Repeated failure to quote without sufficient justification shall be cause for removal of the supplier’s name from the bid mailing list. Note: To qualify as a respondent, bidder must submit a “No Bid” and it must be received no later than the stated bid opening date and hour. CERTIFICATION FORM Ta ates M. Obsen , certify that my company, __ GSC Systems, Inc. Name Name of Company has worked on network cabling systems similar to the system currently being used by Okaloosa County within the past 12 months and that __GSC Systems, Inc. , currently Name of Company has a minimum of two (2) trained local service technicians, each with a minimum of three (3) years experience. + . lh {| f AV {i {4 i nan lala t | { ath - ANd (aol DON Authorized Signature Caralee M. Gibson Printed Name GSC Systems, Inc. Company Name 15 Industrial Street NW Fort Walton Beach, FL 32548 Company Address FAILURE TO EXECUTE & RETURN THIS FORM WITH BID PACKAGE SHALL DISQUALIFY YOUR BID. CUSTOMER REFERENCE SHEET Refer to Bid Specification NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT Gulf Coast State College 5320 West Highway 98, Panama City, FL 32401 (850) 769-1551 Mr. James Baxley Northwest Florida State College 100 College Bivd, Niceville, FL 32578 (850) 729-5361 Mr. Gregg Laird Bay County 840 West 11th Street, Panama City, FL 32401 (850) 248-8004 Mr. Chris Fox 7th Special Forces 4545 Memorial Loop, Eglin AFB, FL 32542 (850)-885-7225 Cpt. Steven R. Rendon Elead One Fresh Beginnings 4460 Legendary Drive, Destin, FL 32541 (229) 630-5923 Mr. Carmen Andreoli Air Force Research Lab (AFRL) 101 West Eglin Blvd, Ste 150, Eglin AFB, FL 32542 (850) 882-8237 Ms. Della lannuzzo LOCAL PREFERENCE DATA SHEET Okaloosa County grants a preference to in-county bidders only when bids are received from firms located in states, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which the out-of-county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? If “YES,” list below the extend of such preference. (If your firm is located in Okaloosa County, you will check “YES’-reciprocal only.) (YES) Located in Okaloosa County NO If yes, you must identify how you confirmed this information or who you spoke with within your area of business location below: See Attached Local Business License { } ry yp r nanan AVI Yinne GSC Systems, Inc. ) Ayoy of | / VOVW Bidder’s Company Name Authorized Signature — Manual Caralee M. Gibson Printed Name 4 December 2013 Date “ONINOZ ONIGMIONI ‘AONVNIGHO 1007 ONY SLWLS HLIM AId WOO LSNW NOLIWONddV SHL “LOSHYOS GNV 3NYL SI GNV NOSY3SH GALVSIGNI NOISSSI0O¥d YO SSANISNE SHL HOs SOV SI LdISDSY XVL ape TW907 SIHL LVHL HVSMS | GAYINDAY SV AV]dSIG GNV NSIS = o- [a] ayy X ie Be a 7 8hSZE 14 ‘HOWAG NOLIVM 14 PAL ee NES Aare ae ea MN LS IWIMLSNGNI ST 5, me €102/6T/60 0O0°SE STC8O0ET-0 led 88H UeOS . 3J8H UBOS 00'SE pon onsday ONI SWALSAS 9S9 anes LSO9 NOLLOSTIOO 2 bot ae RR ERR ALIWNad oe “[m] ; rote 8BSZE TJ ‘IIIASOIN ‘2881 XG ‘Od 00°0 LNNOWY 10}99]]09 xe, AJUNOD BSOO|ENO ‘OL ATEVAVE SHOSHO BWW 00°SE AUIJUO JUNCDOY JNO, MAI, 00'0 geen eaten ard TA De, 8PSZE 14 ‘HOVE NOLIVM1NO4 —ggguaay LAOS ALNNOD VSOOTVAO 1S WWIYLSNGNI MN ST SSSNISNG } SSANISNE BOA SCR TAN payzeinbay jdiaday xe] ssauisng dO AdAL WMANaY S33AOIdWA Sivas SWOOY SANIHOVIN WINANS Tddns Veena vtO7? ‘O€ YAGWALdAS SAYIdx4 vdluols 40 ALVLS SEETZOOTPOTT PENNY SATAN Ldl5903u XVL SSANISNE 1VW9071 ALNNOD VSOOTVHO NOSHSGNY Nad HOLOATIOO XV.LALNNOD VSOOTVHO vtoc - €T0Zc MV1 Ad GayINOSAY SV AVIdSIG AUWVLAAOAS YONATAOD NOSMVWT Naw i LLOOS: 4OTa 8PSce TH HOVad NOLTWM LaoOa MN .LASaLS TIWIMLSOGNI ST -ONI. SWHLSAS OSD W aeg1IVWaYD ‘NOSdID i aa Roe LOS “Te Dav :eqep udp yer tdic iOweieyar eh “Sa 68% in oes JO suotstTAoid..eyq zepun. GHIAILUHD SI MOTSq peuen “I YOLOVaLNOS WHLSAS WAVIV SUL “3060000aa] E9TESOSeT] ZT0c/¥c/B0 | “aaN ceslNictewasg YAGWNN HOLVa cGSEOveruerT yOAS aquvod ONTSNHOIA SUOLOWAINOD TWOLM LO 1s: : . ae j anNw SSANISNG 40 INaWLYWaaC | a 2 VdINO14 4O ALVLS a Se ai TOES FOV | Y3dVd GALNALVd wHYVINANIT ° ONILNIdOHOIW GQNNOYSMOVE GayO109 V SVH LN3INNDO” SIHL BOARD POLICY ON “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a Solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director’s decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. f\, 4, ‘| f j representing GSC Systems, Inc. Signature Company Name Hereby agree to abide by the County’s “No Contact Clause” and understand violation of this policy shall result in disqualification of my submittal. CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES Co) NAME(S) POSITION(S) FIRM NAME: GSC Systems, Inc. BY (PRINTED): Caralee M. Gibson A, BY (SIGNATURE): ( ny all ) if } \ “ne V\ TITLE: President | ADDRESS: 15 Industrial Street NW Fort Walton Beach, FL 32548-4813 PHONE NO. (850) 243-8812 E-MAIL c.gibson-15@gscsystems.net DATE 4 December 2013 DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED PROPOSER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: li Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. DATE: 4 December 2013 SIGNATURE: | 4 \ ( MW \ 4 l\ We fn ‘| COMPANY: GSC Systems, Inc. NAME: Caralee M. Gibson ‘ (Typed or Printed) ADDRESS: 15 Industrial Street NW TITLE: President Fort Walton Beach, FL 32548 E-MAIL: c.gibson-15@gscsystems.net PHONE NO.: (850) 243-8812 INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. \ /\ /\ ) whi ‘N | Vy Mn AY \ As GSC Systems, Inc. ! DAD Wii v4 if ARON" Proposer’s Company Name Authorized Signature — Manual 15 Industrial Street NW Fort Walton Beach, FL 32548-4813 Caralee M. Gibson Physical Address Authorized Signature — Typed SAME President Mailing Address Title (850) 243-8812 (850) 244-2530 Phone Number FAX Number (850) 259-2616 (850) 243-8812 Cellular Number After-Hours Number(s) 4 December 2013 DATE (REVISED: JANUARY 12, 2001) FEDERAL E-VERIFY COMPLIANCE CERTIFICATION In accordance with Okaloosa County Policy and Executive Order Number 11-116 from the office of the Governor of the State of Florida, Proposer hereby certifies that the U.S. Department of Homeland Security’s E-Verify system will be used to verify the employment eligibility of all new employees hired by the contractor during the contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and shall provide documentation of such verification to the COUNTY upon request. As the person authorized to sign this statement, I certify that this company complies/will comply fully with the above requirements. . } DATE: 4 December 2013 SIGNATURE: _| yi 00 v4) UK aN | COMPANY: _GSC Systems, Inc. NAME: Calsiey Mi, Sean (Typed or Printed) ADDRESS: 15 Industrial Street NW TITLE: President Fort Walton Beach, FL 32548-4813 E-MAIL: c.gibson-15@gscsystems.net PHONE NO.: (850) 243-8812 BID SHEET Bid #: IS 17-14 BID ITEM: NETWORK CABLING & REPAIR BID PRICE PER HOUR: $_48.25 CATEGORY 5e: $_ 48.25 CATEGORY 6 OR BETTER: $ 48.25 FIBER OPTIC: $ 48.25 ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other bidders and has not colluded with any other bidder or parties to bid whatever. Note: No premiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation will result in the cancellation and/or return of material (as applicable) and the removal from bid list(s). / . /) i) GSC Systems, Inc. ( Vy havoy A) ( | Wow = Bidder’s Company Name Authorized Signature — Manual 15 Industrial Street NW Caralee M. Gibson Authorized Signature — Typed Fort Walton Beach, FL 32548-4813 President Address Title (850) 243-8812 (850) 244-2530 Phone # Fax # 59-2914136 Federal ID # or SS # ) @ ACCORD _ CERTIFICATE OF LIABILITY INSURANCE DATE (MMW/DD/YYYY) 12/4/2013 REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. THIS CERTIFICATE iS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED certificate holder in tieu of such endorsement(s). IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER J Kevin Campbell Agency GONTACT Janie Freeman PHONE. (800) 508-9126 FAX oy: (877) 234-6089 P O Box 9435 EMAL... jfreeman@workcompspecialists.com INSURER(S) AFFORDING COVERAGE NAIC # Panama City Beach FL 32417 INSURER A:Retail First Insurance Company [10700 INSURED INSURER B : GSC Systems, Inc. INSURER C : 15 Industrial St NW INSURER D : INSURER E : Ft Walton Beach FL 32548 INSURER F : COVERAGES CERTIFICATE NUMBERC1L138707066 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL} POLICY EFF | POLICY EXP LTR TYPE OF INSURANCE INSR LwyD POLICY NUMBER (MM/DD/YYYY) | (MM/DD/YYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ | DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) | $ CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADVINJURY | $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG | $ POLICY THO. LOC $ COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY (Ea aocdent) $ ANY AUTO BODILY INJURY (Per person) | $ AL OWNED SCHEDULED BODILY INJURY (Per accident) | $ r NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB occur EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I | RETENTION $ $ A | WORKERS COMPENSATION Y X | WC STATU- OTH AND EMPLOYERS’ LIABILITY YIN 1s. EA ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? [| N/A (Mandatory in NH) 0520-42628 7/26/2013 (7/26/2014 | & 1 piseaSE - EA EMPLOYEH $ 1,000,000 if yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT | $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Blanket waiver of subrogation applies for workers' comp only. CERTIFICATE HOLDER CANCELLATION Okaloosa County 602-A North Pearl Street Crestview, FL 32536 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE OP. AR ot Ee engge BOQ Kevin Campbell/JANIE ACORD 25 (2010/05) INS025 ronionss nt © 1988-2010 ACORD CORPORATION. All rights reserved. The ASORN nama and nan are ranietarad marke nt ACORN i | ; GSCSYST-01 CLINDNER ASOR] CERTIFICATE OF LIABILITY INSURANCE —_! CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the the terms and conditions of the policy, certificate holder in lieu of such endorsement(s). certain policies may require an endorsement. A statement on this policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to certificate does not confer rights to the PRODUCER CONTACT fcentria, Inc - Panama City Office (ale Wo, Exy: (850) 257-2990 | fae, No}: (850) 257-2991 Panama City, FL 32401 EMAL os: INSURER(S) AFFORDING COVERAGE NAIC # iNsuRER A: Everest Indemnity Ins Co 10851 INSURED insurer B: Westfield Insurance Company 24112 GSC Systems, Inc. INSURER C : 15 Industrial Street NW INSURER D: Fort Walton Beach, FL 32548 INSURERE: INSURER FE: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS iS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW H INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORD! AVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL LICY EFF _] POLICY EXP Ee TYPE OF INSURANCE Mav POLICY NUMBER LOMMDBIYYYY) | | (MM/DDIYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE § 1,000,000 — DAMAGE TO RENTED A | X | COMMERCIAL GENERAL LIABILITY X | X (§1GL006258-131 6/15/2013 | 6/15/2014 PREMISES (Ea occurrence) $ 50,000 | CLAIMS-MADE OccUR MED EXP (Any one person) | $ 5,000 |__| PERSONAL & ADVINJURY | $ 1,000,000 | _J GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG | $ 2,000,000 pouicy | X | GRO Loc $ COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY (Eaaendsnty oe $ 1,000,000 B | X/ anyauto CWP0627195 7/23/2013 | 7/23/2014 | BODILY INJURY (Per person) | $ ALL OWNED SCHEDULED , AUTOS AUTOS BODILY INJURY (Per accident) | $ — NON-OWNED PROPERTY DAMAGE 3 HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED | RETENTION $ $ WORKERS COMPENSATION Wc STATU- OTH AND EMPLOYERS' LIABILITY YIN TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? |] NIA (Mandatory in NH) ELL. DISEASE - EA EMPLOYEE $ if yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT | $ Certificate holder is additional insured as regards to General Liability coverage a DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) s required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Okaloosa County 602-C North Pearl Street Crestview, FL 32536 AUTHORIZED REPRESENTATIVE KS Hye ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. Ail rights reserved. The ACORD name and logo are registered marks of ACORD The Northwest Florida State College Community Services complex, completed in 2010, houses a 2,400 seat sports arena and facilities for wellness/fitness, ROTC and other instructional programs. The entire complex is hardened to withstand 195-mph winds with the arena designed to serve as a public hurricane shelter. The complex includes an adjacent Okaloosa County building that serves as the 24/7 county 911 dispatch center, and houses the county’s Public Safety administration offices. facility activates as the county-wide EOC (emergency operations center) and the college classrooms are designed to provide sleeping & relief space for emergency workers. GSC Systems, Inc. provided the voice, data and communications cabling, broadband distribution, closed circuit television systems, and integrated intrusion detection and access control systems for this state of the art, multi-use complex in Niceville, Florida. Qi SIEING GSC Systems, Inc. provides UL 2050 and DoD Approved Classified Materials Storage Security for many of the nation’s top defense contractors, as well as state of the art integrated electronic systems for a variety of vertical markets. GSC Systems is a state certified, UL Listed woman-owned small business located in Fort Walton Beach, Florida. BAE SYSTEMS =x Eachom)>., DPevelcement. Council NAVY © FEDERAL | Credit Union NORTHWEST FLORIDA q gy \ / WS a STATE COLLEGE ~Se ae U.S. AIR FORCE — INSHINE AERO es AS OTE, In times of emergency this cas bee ag STRICT | SUBSTATIO “The Gulf Coast State College Advanced Technology Center will be vital to statewide efforts to produce the caliber of talent desired by today’s and tomorrow’s growth industries. The center also reflects our goal of encouraging research and development and STEM education to School officials say the Advanced Technology Center will bridge the gap between high school graduation and college courses and will be the face of entrepreneurship and technology. The Bay County West End Fire Station located in Panama City Beach opened in August of 2011. This $2.8 million project will replace the old West End Volunteer Fire Department with one that is constantly manned. It also serves as an additional Sheriffs Office substation and will be able to host community meetings. Having both the fire and sheriff services working closely together in one facility will enable them to increase their emergency response rate. GSC Systems, _ Inc. provided the voice, data and communications cabling, closed circuit television systems, and integrated intrusion detection and access control systems for this state of the art Fire Station located in the heart of Panama City Beach Florida. ensure that Florida can remain a strong competitor for high value- added jobs.” Florida Secretary of Commerce Gray Swoope, "Truly the eyes on the nation are upon this project. It really does try to blend in economic development academic programs and the best that higher education and work force education have to offer," said Stephen Dunnivant, Dean of GCSC ATC. GSC Systems, Inc. provided the Data, Network, Audio Video, Telecommunications and Security Access Control Systems for this important, technologically advanced educational facility that opened in 2013 in Panama City, Florida.