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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: August 5, 2014
TO: Honorable Chairman and Members of the Board
FROM: Elliot Kampert
SUBJECT: Letter to Department of Economic Opportunity Regarding PGI - CDBG
94DB-1A-01-56-01-E38
DEPARTMENT: Growth Management
BCC DISTRICT: All
STATEMENT OF ISSUE: Authorize Chairman to sign letter to Department of Econom,ic
Development agreeing to enter into letter of agreement for use of program income funds from
CDBG 94DB-1A-01-56-01-E38.
BACKGROUND: During its regular meeting of November 17, 2009 the Board of County
Commissioners approved the use of program income from a 1994 Community Development
Block Grant (CDBG 94DB-1A-01-56-01-E38) in an amount not to exceed $312,160 to pay for a
portion of the costs associated with the Blackman Community Water System upgrade.
Polyengineering acted as agent for the Blackman Community Water System and managed the
upgrade. No County funds were used in the project, and Polyengineering ultimately used only
approximately one-third (•) of the amount authorized by the Board and then-Department of
Community Affairs, now Department of Economic Opportunity (DEO).
In July of 2013, the DEO reviewed the use of the program income, and found that neither
Polyengineering nor its subcontractor, Morgan Contracting, had kept a certified payroll as
required by the rules governing the use of CDBG program income funds. In a letter dated
February 4, 2014, the DEO requested that the County send a letter agreeing to enter into a Letter
of Agreement prior to the expenditure of any further program income associated with the
subgrant.
OPTIONS: The Board may authorize the Chairman to sign the letter, or not.
RECOMMENDATIONS: Growth Management staff recommends that the Board authorize the
Chairman to sign the attached letter to the Department of Economic Opportunity agreeing to
enter into a Letter of Agreement prior to any further expenditures of program income from
CDBG 94DB-1A-01-56-01-E38.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator