Okaloosa County School Board — Workshop Meeting, June 24, 2021 — reading text

Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $28,253,133.12. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2021, totaling $28,253,133.12. File Attachments 11 - MIS 3478 - Warrant Register - May 2021.pdf (556 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Municipal Advisory Services Agreement between the School Board of Okaloosa County and Ford & Associates, Inc., presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 28, 2021 Absolute Date : Jun 28, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund - Fixed Charges Project 9015 Recommended Action : Motion to approve the Municipal Advisory Services Agreement between the School Board of Okaloosa County and Ford & Associates, Inc. Public Content Okaloosa County voters approved a ten year (10) half-cent sales tax, November 2020, to be used for the purpose of making capital improvements to Okaloosa County Schools. As a result, the School Board will issue Certificates of Participation (COPs) and/or bonds to expedite the completion of the approved list of projects. In addition, The School Board may issue new COPs and/or bonds funded from 2-Mill dollars. The School Board will require Municipal Advisory services for existing outstanding COPs and/or bond issues as well as new COPs and/or bond issues. The scope of services to be provided under this Agreement shall consist of Municipal advisory services related to the Okaloosa County School Board’s (Board) outstanding bond issues as well as any new bond issues including Certificates of Participation (COPs) issued during the term of this Agreement. The scope of the agreement shall include the services as outlined and described within the agreement entered into by the Board or in effect during the term of this Agreement. In addition, the Municipal Advisor will be designated as the Board’s independent registered municipal advisor (“IRMA”) for purposes of SEC Rule 15Ba1-1(d)(3)(vi) (the “IRMA exemption”) with respect to the aspects of the Issue(s) or Product(s) described in this Agreement. File Attachments Municipal Advisor Agreement 06.28.2021 - Final Final Final Final Final.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Write off Uncollectible Accounts Receivable, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 28, 2021 Absolute Date : Jun 28, 2021 Fiscal Impact : Yes Dollar Amount : $600.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve write off of Uncollectible Accounts Receivable in the amount of $600.00. Public Content The Chief Financial Officer is requesting permission to write off an uncollectible accounts receivable in the amount of $600.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Fiscal Year 2020-2021 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Fiscal Year 2020- 2021 Inventories from all schools and departments. Public Content The District currently owns 10,032 assets with an original value of $370.2 million and a current book value of $174.6 million as of June 1, 2021. The District is requesting Board Approval to remove 69 assets with a current book value of $1,753.54, reflecting an approximate 0.001% reduction in District assets. The assets will be removed effective June 30, 2021. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments,” a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02. File Attachments Fiscal Year 2020-2021 Inventory Combined Items List.pdf (104 KB) Fiscal Year 2020-2021 Inventory Missing Items List.pdf (74 KB) Fiscal Year 2020-2021 Inventory Other Inventory Items List.pdf (20 KB) Fiscal Year 2020-2021 Inventory COVID Items List.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Fuel Purchasing Agreement between The School Board of Okaloosa County, FL and Almarante Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Fuel Purchasing Agreement between The School Board of Okaloosa County, FL and Almarante Fire District, effective June 15, 2021 through June 14, 2022. Public Content Request approval of the Fuel Purchasing Agreement between The School Board of Okaloosa County, FL and Almarante Fire District. The Agreement allows the Almarante Fire District to purchase fuel from the School Board on an as needed basis to fuel emergency response vehicles owned by the Purchaser at the School Board's fuel pump site in Laurel Hill, Florida adhering to the Agreement terms and conditions. The Agreement is effective June 15, 2021 through June 14, 2022. A copy of the Agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUEL PURCHASING AGREEMENT-ALMARANTE FD.pdf (631 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Request Price Increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2001 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective July 1, 2021. Public Content Request approval of the vendor's vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an