Fort Walton Beach Council minutes — 04-28-15--regular — reading text

Ta w4u> Final Minutes City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach Tuesday, April 28, 2015 6: 00 PM 107 Miracle Strip Parkway Fort Walton Beadi, FL 32548 CALL TO ORDER 6: 00 PM Meeting was called to order on April 28, 2015 at Council Chamber, 107 Miracle Strip Parkway SW, Fort Walton Beach, FL. rAttendeeName Title F :_ Stafus Arri«ed , Mike Anderson Mayor Present Scott Smith Council Seat 1 Present Diane Keller Council Seat 2 Present John Mead Council Seat 3 Present Mike Holmes Council Seat 4 Present Amy Jamieson Council Seat 5 Present MG Moran Council Seat 6 Present Dick Rynearson Council Seat 7 Present INVOCATION Pastor Charles Sansom, Sr. of Family of Faith Community Church led in the Invocation. PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Mr. Mead moved to amend the by tabling discussion of Ord. 1918, the Downtown agenda Business and Entertainment District, to allow for further review of the ordinance, and to move discussion of the Highsteppers and Venture Hive leases to after the Consent Agenda since representatives were present. Mr. Holmes seconded the motion. The City Attorney clarified the motion should be to postpone discussion of Ord. 1918 to a future agenda. Mr. Mead and Mr. Holmes agreed to the postponement. The vote on the motion to approve the agenda as amended carried by a vote of 6 to 1. RESULT: ADOPTED [ 6 TO 1] MOVER: John Mead, Council Seat 3 SECONDER: Mike.Holmes, Council Seat 4 AYES: Smith, Keller, Mead, Holmes, Jamieson, Rynearson NAYS: MG Moran City Council of Fort Walton Beach Page 1 Printed 5/ 6/ 2015 Regular Meeting Minutes April 28, 2015 PROCLAMATIONS Lyme Disease Awareness Month The Mayor read a proclamation for Lyme Disease Awareness Month and presented it to David Schmidt. Ride of Silence Day The Mayor read a proclamation for Ride of Silence Day and presented it to Jim Adams, Vice- President of the Emerald Coast Cyclists. World Lupus Day The Mayor read a proclamation for World Lupus Day which will be mailed to the Lupus Foundation of Florida. PRESENTATIONS-- EDC Quarterly Report Nathan Sparks, Executive Director of the Economic Development Council ( EDC), presented the first quarter activities of the EDC and distributed the 2014 EDC Annual Report. CONSENT AGENDA The vote on the motion to approve the Consent Agenda carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Amy Jamieson, Council Seat 5 SECONDER: Dick Rynearson, Council' Seat 7. AYES: Smith, Keller, Mead, Holmes, Jamieson, Moran, Rynearson Minutes Approval City Council Regular Meeting of Tuesday, April 14, 2015. Award of Sewer Manhole Lining Services Annual Contract Recommends City Council authorization to award the annual contract for Sewer Manhole Lining Services to Gulf Coast Underground, LLC of Mobile, Alabama in the amount of $308, 000.00 based on the City of Fort Walton Beach Purchasing Policies that allows the City to piggyback off of the City of Crestview' s annual contract. Award of ITB 15- 005 Herbicide and Pesticide Annual Bid Recommends City Council authorization to award ITB 15- 005 for the annual bid for Herbicides and Pesticides to nine ( 9) different vendors for 38 different bid items at the lowest unit price for each item meeting specifications in a not-to- exceed amount of$ 196, 525. Award of RFP 14- 011 Collection Agency Services Recommends City Council authorization to award RFP 14- 011 for Collection Agency Services to the highest ranked firm, Collection Bureau of Fort Walton Beach. FY 2015- 16 Department of Corrections Contract Agreement Recommends City Council approval to execute Work Squad Contract # WS923 between the City of Fort Walton Beach and the Department of Corrections to provide inmate labor in the Right-of- Way areas within the City limits. City Council of Fort Walton Beach Page 2 Printed 5/ 6/ 2015  L' 1 ff i4~ 1. Kivf2SS is Regular Meeting Minutes April 28, 2015 2015 Downtown Event Promotional Budget Recommends City Council approval to partner with Apex Broadcasting for the 2015 Downtown Events, including Concerts at the Landing, 4th of July, and New Year' s Eve, for a not-to- exceed amount of$ 48, 000. Award Purchase of Recreation Complex Athletic & Field Equipment Recommends City Council authorization to award the purchase of athletic and field equipment for the new Recreation Complex to Beacon Athletics and BSN Sports for a total amount of 78, 000. PUBLIC COMMENTS None. ACTION-DIRECTION- DISCUSSION Approval of Revised Lease for Highsteppers, Inc, 17 Industrial Street NW Jamie Nabors of NBI Properties, the City's real estate consultant, advised that the first of three 3) five-year lease options with Highsteppers, Inc for use of City-owned property at 17 Industrial Street NW expired on June 1, 2014. NBI and the Highsteppers negotiated a new lease for a term of five ( 5) years beginning April 1, 2015 through September 30, 2020, with a one ( 1) renewal option at a base rent of$ 200. 00 per month. If the lease term is extended the base rent will be re- negotiated. The vote on the motion to authorize the Mayor to execute a lease agreement with Highsteppers, Inc for the use of City-owned property at 17 Industrial Street NW carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Amy Jamieson, Council Seat 5 SECONDER: MG Moran, Council Seat 6 AYES: Smith, Keller, Mead, Holmes, Jamieson, Moran, Rynearson Old City Hall Property Discussion, 17 First Street SE NBI Properties, Inc. and Staff will discuss the ongoing lease negotiations with the Arts & Design Society for space at the Old City Hall facility located at 17 First Street SE and the required repairs to bring the facility up to code to continue to allow lessees to occupy the space. A lengthy discussion was held regarding the status of the Old City Hall Property located at 17 First Street SE. Jamie Nabors of NBI Properties advised that the lease with the Arts and Design Society ( ADSO) expired last year and that negotiations resulted in a five-year term beginning on February 1, 2015 and ending on September 30, 2020, with one five- year option and a base rent of $100. 00 per month for the initial term. However, due to the condition of the building, Mr. Nabors requested direction from Council on how to proceed with the lease negotiations. The options available for discussion include approving the necessary repairs and continue negotiations with ADSO on a lease that is closer to market rate; negotiate a lease for the facility as- is; approve the necessary repairs and advertise the facility for lease proposals; or reject the necessary repairs and close the facility. City Council of Fort Walton Beach Page 3 Printed 5/ 6/2015  Minutes April 28, 2015 Regular Meeting Tim Bolduc, Engineering/ Utilities Services Director, stated that it is his professional opinion that in an unsafe It was building has many electrical issues and that it is currently condition. the noted that the building is currently leased by the Arts and Design Society ( ADSO), the Gem & Mineral Society and the Playground Radio Club, all of which are non-profit organizations and provide a public needs, and the building is also a historic site. Discussion ensued regarding the findings of the facilities assessment that was discussed at the previous meeting including demolishing the existing water tank; repairing the electrical service; roof and air conditioning replacement. It was noted that there is addressing code violations; and 144,250 in necessary repairs to bring the facility up to code, with $40,000 of those funds just to repair the electrical service. Further discussion included it would be Council' s decision whether to use any available CRA funding to make the needed repairs; that the current tenants are excellent but that the concern is unsafe conditions; and that if the City went out to bid for repairs it would be about 2 to 3 months from the bid process to the beginning of any work. Brandy Ferris, Finance Director, advised the purchasing policies and procedures does allow for a bypass of the competitive bid process if there is an emergency. Several representatives from ADSO,including Helen Harris, Vice- President, and Richard Pollock of the Board of Directors, spoke of the importance of the organization to the community and the hopes the building will remain open. Bobby Nabors, Miracle Strip Parkway, stated although it is a city-owned facility it should be treated the same as a private facility and be brought up to code or shut down.