Okaloosa County School Board — Regular Meeting, October 28, 2024 — reading text

Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $9,996,849.10 File Attachments !BA 01 - Sept 2024.pdf (1,893 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for September 2024, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2024. Public Content The financial statement for the month ending September 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-09.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.28.2024.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-10-28.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register totaling $58,402,845.64; Self-Health Insurance Claims and Fees totaling $2,656,465.58; and Bank Transfers totaling $35,000,000.00 for September 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $58,402,845.64, Self- Health Insurance Claims and Fees in the amount of $2,656,465.58, and  Bank Transfers in the amount of $35,000.000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $58,402,845.64; Self- Health Insurance Claims and Fees totaling $2,656,465.58; and Bank Transfers totaling $35,000,000.00 for September 2024 are being presented to the School Board. File Attachments 03 - MIS 3478 - Warrant Register - September 2024.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.8 RFP 24-03 Information Technology Seat Management Outsourcing: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 24-03  Information Technology Seat Management Outsourcing. The committee recommends entering into contract negotiations with the highest ranked respondent, Teleforce, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. Public Content Request approval of the committee's recommendation for RFP 24-03 Information Technology Seat Management Outsourcing. The committee recommends entering into contract negotiations with the highest ranked respondent, Teleforce, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Eric Mitchell, Director, Information Systems, at (850) 689-7153. File Attachments RFP24-03 Committee Recommendation.pdf (95 KB) 10-8-2024 RFP Selection Committee Meeting - Minutes.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince