Fort Walton Beach Council minutes — 03-23-1999 Regular — reading text

Carnathan, CampbeU, Dowling, Gib8OD, Covey, Kelley, and Collins in favor. t ~?- H~:::;'~ ~_=:: 1~'_:,~:,:~- ~ ~- ~::.- c:-: l r=-:=':; :":'~~: Request authorization for the City Manager to finalize negotiations and enter into a contract with IDSIB, Incorporated to perform c1ubbouselparking lot architectural and engineering services at Fort Walton Beach Golf Club for the Centralized Clubhouse Project, as outlined in the backup report. The Golf Club Administrator explained the architectural and engineering services will include the 23, 342 square foot clubhouse; golf cart staging for 100 carts; sidewalks in and around the clubhouse and parking lot, and lighting for parking lot and entranceway sign. Lessee space for merchandise sales and food and beverage services will be designed by he Lessee and then incorporated into the design of the clubhouse. Council questioned the loss of local architectural services for the construction observation phase. Irving Schwartz, President of IDSIB, explained that Choctaw Engineering had released their architects and that IDSIB will begin contacting other local firms and will have a firm to recommend to Council by the April 13 meeting. Mr. Dowling moved to table entering into a contrad with IDSIB for the designlengineering of the Centralized Clubhouse and parking lot as part of the Centralized ClubhoulIe Project at the Golf Club until a full praentation c:an be given to Council Motion was seconded by Mil. Gibson and canied unuimously with Carnathan, CampbeU, Dowling, Gibson, Covey, KeUey, and Collins in favor. The meeting recessed at 9:00 p.rn. The meeting reconvened at 9: 10 p.rn. I ti;:'~ 1: ~ ~ z_:!~~~~~~" ~:.-,.;~ fu.~# A_~~~~ ~_ ~~ i;;~;-~.;: Consideration of authorizing a temporary position of Construction Project Manager to manage various proposed projects including the new Clubhouse, Library and Police Station; and the Fire Station and City Hall renovations. The City Manager explained the City is about to embark on an ambitious program of city improvements, and he believes the wisest and most cost effective thing to do is bring on board a construction manager who would oversee the const.tuction projects. He proposes this position to be temporary, and when all projects are completed, the position will be terminated. Discussion ensued regarding hiring the individual on a contract basis as opposed to on staff: The City Manager stated he had considered hiring on a contract basis, but that under the fair labor act the individual would still be considered a staff person. and it would be beneficial to hire them on staff.  3/ 23/ 99 6 Mr. Kelley moved to authorize tile City Manager to approve a temporary position of Construc:tion Project Manager to manage various proposed projec:u induding tbe new Clubbonse, Library and Police Station; and the Fire Station and City Hall renovations. Motion was seconded by Mr. Covey and c: a rried unanimously witb Carnathu, Campbell, Dowling, Gibson, Covey, KeUey, and Collins in favor. Mr. CampbeU moved to award a rontnet to sole souree supplier, Southern States, of Gulf Breeze, florida,to provide the product Choke and apply it to 96 acres of Golf Club fairway and tee turf areas for mole cricket control in the amount of 527, 720.00. Motion was seconded by Mr. Covey and carried unanimously with Carnathan, CampbeU, Dowling, Gibson, Covey, Kelley, and Collins in favor. A RESOLUTION OF THE CITY OF FORT WALTON BEACH RELATING TO AUTHORIZING THE CITY MANAGER AND IDS STAFF TO APPLY FOR AND ENTER INTO A WATERFRONTS FLORIDA PARTNERSHIP GRANT ON BEHALF OF THE CITY; PROVIDING FOR THE EFFECTIVE DATE HEREOF. Mrs. Collins moved to adopt Res.99- 11. Mr. Covey seconded motion. Discussion included the boardwalk being planned along the waterfront from Brooks Bridge to Liza Jackson Park, and making the Landing a more active part of the area. The CDS Director explained that the Waterfronts Florida grant will provide experience and expertise in helping to get these projects completed. The Mayor called for the vote on the motion and it carried unuimously with Carnatban, Campbell, Dowling, Gibson, Covey, Kelley, and Collins in favor. Mr. Covey moved to autborize the City Manager to execute a contract with PBs&J to c:onduct a trafIk upacity study at the intenec:tion of Perry Avenue and U.S. 98 at a cost not to exceed 510, 150.00 with $ 1,573. 00 being reduced from Around the Mound project. Motion was seconded by Mr. Carnathan and c:a rried unanimously with Carnathan, Campbell, Dowling, Gibson, Covey, Kelley, and Collins in favor. UBLIC~'. ND"'''' Y' AVB!fUI{ Consideration of setting a public hearing 00 requesting FOOT to fully activate the traffic signal at U.S. 98 and Perry Avenue. Councilman Carnathan requested a public hearing for the purpose of hearing comments from residents of Perry Avenue regarding the traffic signal at U.S. 98 and Perry Avenue. Councilman Carnathan feels since the area in question is downtown, the issue needs to be addressed and properly discussed. Mr. Kelley moved to set a public hearing to request FDOT to fully activate the traffk signal at U. s. 98 and Perry Avenue. Motion was seconded by Mr. Dowling and carried unanimously with Carnathan, CampbeD, Dowling, Gibson, Covey, Kelley, and Collins in favor. Consideration of setting a }X1blic hearing on moving the traffic signal on U.S. 98 between the Museum and Smith's Town Shop to the intersection of Brooks Street and U. S. 98. Councilman Carnathan feels that moving the traffic signal will enable for easier access westbound on U.S. 98. He stated the issue does not require any expenditure of any monies for specific documentation for 00f, only an application to 00f and working through the process of getting the light moved. Mr. Covey moved to set a public bearing on moving tbe traffic signal on U. S. 98 between the Museum aDd Smitb' s Town Shop to the intenec:tion of Brooks St~ and U.S. 98. Motion was sec:ouded by Mr. Kelley and canied unanimously with Carnathan, Campbell, Dowling, Gibson, Covey, Kelley, and Collins in favor. 7~WATER LEVU. DECLmEsf A RESOLUTION OF THE CITY OF FORT WALTON BEACH SUPPORTING THE REGIONAL UTILITY AUTHORITY'S REQUEST TO THE STATE FOR A ONE-TIME APPROPRIATION TO FUND THE DEVELOPMENT OF A COMPUTER MODEL TO PREDICT THE IMPACT OF WATER LEVEL DECLINES ON THE MOVEMENT OF THE FRESHWATERlSALTWATER INTERFACE; AND PROVIDING THE EFFECTIVE DATE. Mr. Covey moved to adopt Res. 99- 7.Motion was seconded by Ms.Gibson and carried unanimously with Carnathan, Campbell, Dowling, Gibson, Covey, Kelley, and Collins in favor.  3/ 23199 7 i~: oS in tbe Mr. Covey moved to authorize tbe City Mauager to execute a cbange order for tile rebabilitation of Well # amouRt of S9J76.00. Motion was seconded by Mn. Collins and carried unanimously with Carnathan, Campbell, Dowling, GibBOn,Covey, KeDey, and CoIUn. in favor. Mr. Covey moved to waive the rompetitive bidding requirements and authorize the City Muager to illlUe a purchase order to BOte IIOUI'Ce supplier, Data .Flow Systems, bK.,in the amount of 524,396. 00 for four ( 4) telemetry units for wastewater system lift stations. Moti08 was secoDded by Ms. Gibson and c:anied unanimously witb Carnathan, CampbeU, Dowling, GibBOD, Covey, Kelley, and CoIIi88 in favor. I Z + _ """_~ Mr. Covey moved to authorize the City Manager to enter into a contract with sole source vendor, US Filter, in tbe amount of $36,450. 00 to replace RBC units at the Wastewater Treatment Plant. Motion was seconded by Ms. Gibson and c: arrled unanilDOD8ly with Carnathan,Campbell, Dowling, Gibloll, Covey, Kelley, and Collins ill favor. Mr. CampbeU moved to autborize the City Manager to enter into repair agreements witb C08Rntction Sales & Service, IDe. for the repair of 1980 Ford Wbedloader, M96 for $ 5,707. 60; a 1975 Michigan Clark Wbeelloader, M42 for 513,486.49; a 1965 CaterpiDar Motor Grader, Vehicle # 746 for 59, 468.45; and witb Saunden Senice CeDter for the repair of tbe Over-tJte. Road Tractor, #2985 at a not to exceed cost 59,000. 00; for a total repair c:0It of 537,662.00. Motion was seconded by Mr. Covey and c: anied u8animously with Carnathan, Campbell Dowling, Gib108, Covey, Kelley, and Collins in favor. Y~"".;;}~;"~:::_-=-.:~ L~_~~ ii' _=~~."~ _=-_~,,~~_- j A RESOLUTION AUTHORIZING THE CITY'S MANAGER TO ENTER INfO AN AGREEMENT, ON BEHALF OF THE CITY OF FORT WALTON BEACH, FLORIDA, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE RELOCATION, CHANGE OR ADJUSTMENT OF THEIR FACILITIES LOCATED ON STATE ROAD 189. Mn.ColUns moved to adopt Res. 99-8. Motion was seconded by Mr. Covey and c: anied unanimously witb Carnatban, Campbell, Dowling, GibBOn, Covey, Kelley, and Collins in favor. o~ u.......~.., _ _""'_""'_~_____ ___ _"' _,.......-_ L_ ~ :~,;_~ A RESOLUTION AUfHORIZING THE CITY'S MANAGER TO ENTER INfO AN AGREEMENT, ON BEHALF OF THE CITY OF FORT WALTON BEACH, FLORIDA, wrrn THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE RELOCATION, CHANGE OR ADJUSTMENT OF THEIR FACILITIES LOCATED ON STATE ROAD 189. Mr. Dowling moved to adopt Res. 99-9. Motion was seconded by Mr. Campbell ud calTied unanimoDJly with Carnathan, Campbell,Dowling,Gibson, Covey, Kelley, and CoIhs in favor. E';'''~ Tr;",;:.~~~;;:..: 1~;;~ t--:;';;----~ J:';:~:;<-~-~; 7;;~' ;::'. u:""-:,,-,,-_' ~..~ u-.~_~*,;;~~~ A RESOLUTION AUfHORlZING THE CITY'S MANAGER TO ENTER INTO A UTILITY MASTER AGREEMENT ON BEHALF OF THE CITY OF FORT WALTON BEACH, FLORIDA, wrrn THE FLORIDA DEPARTMENT OF TRANSPORTATION. Mr. Dowling moved to adopt Res. 99-10. Motion was SKonded by Mn. CoIUna and carried unanimously with Carnathan. Campbell, Dowling, Gibson, Covey. Kelley, and CoIUns in favor. 7m~~ I Er~~~~ Mr. Carnathan moved to reappoint Gloria Hall, 276 Bead1view Drive, Fort Walton Beac:b, to the Beautifkadon Committee for a four-year term until Marcb 22, 1003. Motion was seconded by Mr. Campbell and