Okaloosa County BOCC — October 20, 2015 — DRMP LAPDesign Signed — reading text

Analysis: The Consultant shall analyze and document Roadway Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. Typical Section Package — The Consultant shall provide an approved Typical Section Package prior to the Phase I plans submittal date. Pavement Design Package — The Consultant shall provide an approved Pavement Design Package in accordance with applicable FDOT pavement design manuals prior to the Phase II plans submittal date. Horizontal/Vertical Master Design Files — The Consultant shall design the geometrics using the design standards that are most appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, pedestrian and bicycle concerns, ADA requirements, elder road user policy, access management, PD&E documents and scope of work. Access Management — The Consultant shall incorporate access management standards for each project in coordination with County staff. The Consultant shall review adopted access management standards and the existing access conditions (interchange spacing, signalized intersection spacing, median opening spacing, and connection spacing). Median openings that will be closed, relocated, or substantially altered shall be shown on plan sheets and submitted with supporting documentation for review with the Phase I plans submittal. The County shall provide access management classification information and information derived from PD&E studies and public hearings to be used by the Consultant. Cross Section Design Files — The Consultant shall establish and develop cross section design files in accordance with standard engineering practices. Traffic Control Analysis — The Consultant shall design a safe and effective Traffic Control Plan to move vehicular and pedestrian traffic during all phases of construction. The design shall include construction phasing of roadways ingress and egress to existing property owners and businesses, routing, signing and pavement markings, and detour quantity tabulations, roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within clear zone, and traffic monitoring sites. Special consideration shall be given to the construction of the drainage system when developing the construction phases. Positive drainage must be maintained at all times. The design shall include construction phasing of roadways to accommodate the construction or relocation of utilities when the contract includes Joint Project Agreements (JPAs). 3/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) The Consultant shall investigate the need for temporary traffic signals, temporary lighting, alternate detour roads, and the use of materials such as sheet piling in the analysis. The Traffic Control Plan shall be prepared by a certified designer who has completed training as required by the County. Before proceeding with the Traffic Control Plan, the Consultant shall meet with the appropriate County personnel. The purpose of this meeting is to provide information to the Consultant that will better coordinate the Preliminary and Final Traffic Control Plan efforts. The Consultant shall consider the local impact of any lane closures or alternate routes. When the need to close a road is identified during this analysis, the Consultant shall notify the County's Project Manager as soon as possible. Proposed road closings must be reviewed and approved by the County. Diligence shall be used to minimize negative impacts by appropriate specifications, recommendations or plans development. Local impacts to consider will be local events, holidays, peak seasons, detour route deterioration and other eventualities. Consultant shall be responsible to obtain local authorities permission for use of detour routes not on state highways. Master TCP Design Files — The Consultant shall develop master Traffic Control Plan (TCP) files (for Level II and Level III only) showing each phase of the Traffic Control Plan. Design Variations and Exceptions — The Consultant shall prepare the documentation necessary to gain County approval of all appropriate Design Variations and/or Design Exceptions before the Phase 1 submittal. Design Report — The Consultant shall prepare all applicable report(s) as listed in the section below. The Consultant shall submit to the County design notes, data, and calculations to document the design conclusions reached during the development of the contract plans. The design notes, data, and computations shall be recorded on size 8½"x11" sheets, fully titled, numbered, dated, indexed and signed by the designer and the checker. Computer output forms and other oversized sheets shall be folded to 8½"x11" size. The data shall be in a hardback folder for submittal to the County. Quantities — The Consultant shall prepare all required summary of quantities sheets. This includes all efforts required to develop accurate quantities and the supporting documentation, including construction days when required. Roadway Plans: The Consultant shall prepare Roadway, Drainage, Traffic Control, Utility Adjustment plan sheets, notes, and details. The plans shall include the sheets necessary to convey the intent and scope of the project for the purposes of construction. Drainage Analysis — The Consultant shall analyze and document Drainage Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design practices. The Consultant shall be responsible for designing a drainage and stormwater management system. All engineering analyses and design work shall comply with the requirements of the appropriate regulatory agencies and the County’s Drainage Manual. The Consultant shall coordinate fully with the appropriate permitting agencies and the County’s staff. All activities and submittals should be coordinated through the County’s Project Manager. 4/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) Utilities Coordination — The Consultant shall identify utility facilities and secure agreements, utility work schedules, and plans from the Utility Agency Owners (UAO) ensuring all conflicts that exist between utility facilities and the County’s construction project are addressed. The Consultant shall certify all utility negotiations have been completed and that arrangements have been made for utility work to be undertaken. The Consultant is responsible to certify that all necessary arrangements for utility work on this project have been made and will not conflict with the physical construction schedule. The Consultant should coordinate with County personnel to coordinate transmittals to Utility Companies and meet production schedules. Environmental Permits, Compliances, and Clearances — The Consultant shall notify the County Project Manager, Environmental Permit Coordinator and other appropriate personnel in advance of all scheduled meetings with the regulatory agencies to allow a County representative to attend. The Consultant shall copy in the Project Manager and the Environmental Permit Coordinator on all permit related correspondence and meetings. The Consultant shall perform preliminary project research and shall be responsible for early identification of and coordination with the appropriate regulatory agencies to assure that design efforts are properly directed toward permit requirements. Preparation of detail sheets for potential environmental issues such as, underground fuel tanks and monitoring wells, septic tanks within the proposed right of way. All piping and pumps in association with the above referenced issues shall also be located and identified by the survey. The Consultant shall relay to the County any findings of contaminated soil, monitoring wells, or any features (particularly springs or sinks) relating to contamination or hazardous material. Signing and Pavement Markings — The Consultant shall analyze and document Signing and Pavement Markings Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. The Consultant shall prepare a set of Signing and Pavement Marking Plans in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design practices. Traffic Data Analysis — The Consultant shall review the approved preliminary engineering report (if applicable), typical section package, traffic technical memorandum and proposed geometric design alignment to identify proposed sign placements and roadway markings. Perform queue analysis (if required). Survey: The Consultant shall perform survey tasks in accordance with all applicable statutes (Florida Statues, Chapter 472), manuals, guidelines, standards, handbooks, procedures, and current design practices. The Consultant shall submit all survey notes and computations to document the surveys. All field survey work shall be recorded in approved media and submitted to the County. Field books submitted to the County must be of an approved type. The field books shall be certified by the surveyor in responsible charge of work being performed before the final product is submitted. The survey notes shall include documentation of decisions reached from meetings, telephone conversations or site visits. All like work (such as bench lines, reference points, etc.) shall be recorded contiguously. The County may not accept field survey radial locations of section 5/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) corners, platted subdivision lot and block corners, alignment control points, alignment control reference points and certified section corner references. The County may instead require that these points be surveyed by true line, traverse or parallel offset. Horizontal Project Control (HPC) — Establish or recover HPC, for the purpose of establishing horizontal control on the Florida State Plane Coordinate System or datum approved by the County Surveyor; may include primary or secondary control points. Includes analysis and processing of all field collected data, and preparation of forms. Vertical Project Control (VPC) — Establish or recover VPC, for the purpose of establishing vertical control on datum approved by the County Surveyor; may include primary or secondary vertical control points. Includes analysis and processing of all field collected data, and preparation of forms. Alignment and/or Existing Right of Way (R/W) Lines — Establish, recover or re-establish project alignment. Also includes analysis and processing of all field collected data, existing maps, and/or reports for identifying mainline, ramp, offset, or