Okaloosa County BOCC — October 20, 2015 — DRMP LAPDesign Signed — reading text

Eric Broome From: Sunnie Estes Sent: Friday, October 09, 2015 7:46 AM To: Eric Broome Subject: RE: LAP Contracts Good Morning Eric, Please make sure that the consultants have the documents with the original signatures back to you by the Agenda Item deadline. Three copies are plenty. Sunnie Estes Purchasing Specialist Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e‐mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Eric Broome Sent: Thursday, October 08, 2015 1:46 PM To: Sunnie Estes Subject: RE: LAP Contracts Hi Sunnie, Attached are the final, complete LAP contracts. I will try to get the agenda request done today and add Zan to the review sequence in Minute Track. I am also going to email these to the consultants and ask that they sign all required pages and send back to me asap (no later than next Tues.). How many originals do we need, 3??? Thanks, Eric Broome, P.E. Project Manager | Design Engineer Okaloosa County Public Works 1759 S. Ferdon Blvd Crestview, FL 32536 Main: (850) 689-5772 Direct: (850) 423-4838 Fax: (850) 689-5715 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e‐mail communication, including your e‐mail address, may be subject to public disclosure. 1 From: Sunnie Estes Sent: Thursday, October 08, 2015 10:50 AM To: Eric Broome Subject: FW: LAP Contracts Importance: High Hi Eric, Please see the Legal’s feedback regarding LAP Contracts. Sunnie Estes Purchasing Specialist Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e‐mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Parsons, Kerry [mailto:KParsons@ngn‐tally.com] Sent: Thursday, October 08, 2015 9:56 AM To: Sunnie Estes Cc: Lynn Hoshihara Subject: RE: LAP Contracts The following revisions need to be made to each contract: ‐ Check the address being used for the County and confirm that it is the appropriate address to be used. ‐ On the signature page, change the Client from “Okaloosa County Public Works Department” to “Board of County Commissioners, Okaloosa County, Florida” just like you have it on the first page. If the address is confirmed and the signature page is changes, it will be approved for legal sufficiency. Kerry From: Sunnie Estes [mailto:sestes@co.okaloosa.fl.us] Sent: Monday, October 05, 2015 2:05 PM To: Parsons, Kerry Cc: Lynn Hoshihara Subject: FW: LAP Contracts Hi Kerry, Attached are the LAP contracts for your review. The Department would like to expedite these, if possible. If there’s anything else that you may need please let us know. Sunnie Estes Purchasing Specialist Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e‐mail communication, including your email address, may be subject to public disclosure and public record retention requirements. From: Eric Broome Sent: Thursday, September 24, 2015 7:04 PM 2  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP Continuing Services Agreement) This Agreement made on _______________________, 2015 between Board of County Commissioners, Okaloosa County, FL [CLIENT], whose address is 1250 N. Eglin Parkway, Shalimar, Florida 32579, and DRMP, Inc. [CONSULTANT], a Florida Corporation having a Florida office located at 700 South Palafox Street, Suite 160, Pensacola, FL 32502. RECITALS WHEREAS, CLIENT will require the services of qualified firms to perform certain professional and technical services for CLIENT’s projects, as determined by the CLIENT; and WHEREAS, pursuant to Section 287.055, Florida Statutes, CLIENT has selected CONSULTANT through a competitive selection process; and WHEREAS, the CONSULTANT has the expertise and has thorough knowledge of such services, and has presented its expertise and knowledge in the statement of qualifications the CONSULTANT submitted to CLIENT dated May 18, 2015 in response to RFQ PW 40-15; and NOW, THEREFORE, in consideration of the mutual promises herein, CLIENT and the CONSULTANT agree as follows: SECTION 1. BASIC SERVICES 1.1. Recitals. The recitals set forth above are true and correct and are incorporated herein as essential terms of this Agreement. 1.2. Basic Services. The scope of services to be performed under this Agreement shall be specifically described for each Assignment in individual Task Orders written and executed in accordance with this Agreement. Task Work Orders associated with this continuing services contract will include Engineering & Design Related Professional Services (Phase 38) for the following FDOT Work Types as defined by Chapter 14-75.003 F.A.C. and outlined in the General Scope of Services below: FDOT Work Types 3.1 Minor Highway Design 4.1.1 Miscellaneous Structures 7.1 Signing, Pavement Marking, and Channelization 7.2 Lighting 7.3 Signalization 8.1 Control Surveying 8.2 Design, Right of Way, and Construction Surveying 8.4 Right of Way Mapping 9.1 Soil Exploration 9.2 Geotechnical Classification Lab Testing On an as-needed basis, CLIENT will issue Task Orders to the CONSULTANT describing the work required for each Assignment to be undertaken under this Agreement. Each assigned Task Work Order will provide a detailed Scope of Service and Cost Estimate, including project deliverables and the time duration to complete the work. No work will commence until a fully executed Task Order is received by the CONSULTANT (see Exhibit B for Task Order Approval Form). 1/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) Work Type 3.1 – Minor Highway Design: This work includes roadway design for rural 3R and minor widening and resurfacing projects. Minor drainage, utility relocation, intersection improvements and miscellaneous design services are also included. Work Type 4.1.1 – Miscellaneous Structures: This work type includes the design of miscellaneous structures such as pedestrian bridges and structural supports for roadway signing and traffic signals. Work Type 7.1 – Signing, Pavement Marking, and Channelization: This work will include the design and preparation of construction plans and specifications for signing, pavement markings and channelization including structural support and foundation calculations. Basic knowledge of traffic engineering studies is also required. Work Type 7.2 – Lighting: This work includes the design and preparation of construction plans and specifications for roadway lighting improvements. Lighting calculations, pole location, foundation design, and electrical circuit calculations including power supply and distribution will be required. Work Type 7.3 – Signalization: This work type includes the design and preparation of construction plans and specifications for traffic signalization including capacity calculations, signal operations, timing calculations, equipment location and pole and foundation designs. Work Type 8.1 – Control Surveying: This work will provide horizontal and vertical control to specified standards for design projects. Work Type 8.2 – Design, Right of Way, and Construction Surveying: This work type includes boundary surveys, right of way surveys, as-built surveys, construction layout surveys, topographic surveys, hydrographic surveys, quantity surveys, record surveys, mean high water line surveys and special purpose surveys. Work Type 8.4 – Right of Way Mapping: This work includes the production of right of way related maps as well as the preparation of legal descriptions and sketches based on information supported by provided surveys, maps and other documents. Work Type 9.1 – Soil Exploration: This work type includes acquisition and reporting of subsurface material, hydrological and environmental information to be used for the planning, design and construction of roadway projects. May include on-site investigations by performing soil borings, Standard Penetration tests, Cone Penetration tests and rock coring. Use of specialized test equipment will be required. Also includes the field classification of materials and acquisition of soil and rock samples. Work Type 9.2 – Geotechnical Classification Lab Testing: This type of work includes conducting tests on soil and rock according to FDOT approved specifications for the purpose of classifying materials. The methodology involved will include testing moisture content, grain size, Atterberg limits, compaction and Limerock Bearing Ratios (LBR). 1.3. General Scope of Services. 1.3.1 PURPOSE: The purpose of this general scope of services is to describe the services and responsibilities of the Consultant and the County in connection with the design and preparation of a complete set of construction contract documents and incidental engineering services, as necessary, for projects initiated under the FDOT LAP program in Okaloosa County. The general objective is for the Consultant to prepare a set of contract documents including plans, specifications, supporting engineering analysis, calculations and other technical 2/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) documents in accordance with County and FDOT policy, procedures and requirements. These Contract documents will be used by the contractor to build the project and will be used by the County or its Construction Engineering Inspection (CEI) representatives for inspection and final acceptance of the project. The Consultant shall ensure that all required project components are included in the development of the Contract documents and the project can be built as designed and to specifications. 1.3.2 SCOPE: The Consultant shall be responsible for providing services as defined in this Scope of Services. The Consultant shall provide Engineering and Design Related Services for the projects and Task Work Orders assigned. Roadway