Okaloosa County BOCC — October 18, 2016 — Justice for families coordination — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Confract/Lease Number: Tracking Number: Contractor/Lessee Name: Dflfl[)“'( f(\)g \\((S{%Cfi/ Grant Funded: YESLL NO__ Purpose: \TLLC\CS(" &r\ QOF(JOO; Jr. FCM\R( l\{/ \)\5l)(Q_\\L"Ofl C@h‘Lfir 201l - =T-Ax - OO\ G Date/Term: __ 10/1 1t — ‘3)30/1 i 1. [E/GREATER THAN $50,000 Amount:_ 3 SAB S 76 2. [] GREATER THAN $25,000 Department: (i 3. [ $25,000 OR LESS Dept. Monitor Name: i((irvh,@i’ -’f— Document has been reviewed and includes any attachments or exhibits. Purchasing Review By ot Procurement requirements are met: (MMQGTZ P’L@CU/‘-QM %MM'{L MW Date: ) [ 22 ]/ L Purchgflsin@\Direc’ror or designee Zan Fedorak, Charles Powell, DeRita Mdson / _ Risk Management Review Approved as written: e Mé/ Date:_ Risk Manager or designee Laura Porter or Krystal King Counfy Attorney Review Lyy Wrfi? Q\ oo abbecdlot vae M/«é %unfmbfiqe? v Gregory T. Stewart, Lynn Hoshihara, Kerry Parsons or Designee 7 Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager Zan Fedorak From: Parsons, Kerry <KParso! ngn-tally.com> Sent: Tuesday, September 27, 2016 12:35 PM To: Abra McGill; Krystal King; Zan Fedorak; Ashley S. Endris Cc: Marcella B. Eubanks; Elliot Kampert Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 ~This is approved for legal purposes. From: Abra McGill [mailto:amcgill@co.okaloosa.fl.us] Sent: Tuesday, September 27, 2016 1:26 PM To: Krystal King; Zan Fedorak; Parsons, Kerry; Ashley S. Endris Cc: Marcella B. Eubanks; Elliot Kampert Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 The final draft for the Justice for Families JBGVC subagreement is attached, formally Safe Havens. There were no changes made to the insurance requirements. I believe that is the only approval we have received thus far. I have also attached the exhibits for this agreement. Please review and let me know if there are any other changes or if this is approved. Thank you, Gbro L., Mo Gull Grant Specialist Okaloosa County BCC Growth Management 1250 N. Eglin Pkwy Ste 301 Shalimar, FL 32579 850-609-7024 Sent: Thursday, September 22, 2016 6:24 AM To: Abra McGill <amcgill@co.okaloosa.fl.us>; Zan Fedorak <zfedorak@co.okaloosa.fl.us>; Kerry A. Parsons, Esq. (Kparsons@ngn-tally.com) <Kparsons@ngn-tally.com>; Brenda Bailey <bbailey@co.okaloosa.fl.us>; Ashley S. Endris <aendris@okaloosaclerk.com> Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Argstal Kirg (kaloosa County Risk Management (850)683-5377 Fax (850)689-5973 Abra McGill TR * From: Krystal King Sent: Wednesday, October 05, 2016 4:23 PM To: Abra McGill; Ashley S. Endris; Parsons, Kerry; Zan Fedorak Cc: Lynn Hoshihara; Greg Stewart; Elliot Kampert; Marcella B. Eubanks Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Argstal Ky [kaloosa County Risk Management (830)683-5377 Fax (830)683-5973 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records available to the public and media upon request. Therefore, this written email communication including your email address, may be subject to public disclosure. From: Abra McGill Sent: Wednesday, October 05, 2016 4:06 PM 5 To: Ashley S. Endris <aendris@okaloosaclerk.com>; Parsons, Kerry <KParsons@ngn-tally.com>; Zan Fedorak <zfedorak@co.okaloosa.fl.us>; Krystal King <kking@co.okaloosa.fl.us> Cc: Lynn Hoshihara <lhoshihara@co.okaloosa.fl.us>; Greg Stewart <gstewart@co.okaloosa.fl.us>; Elliot Kampert <ekampert@co.okaloosa.fl.us>; Marcella B. Eubanks <meubanks@okaloosaclerk.com> Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Ashley, Thank you for you review and suggestions. Your assistance has been greatly appreciated. I have added the invoice certification statement requirement under Article IIT ( C.v.). Is this a future requirement for all subrecipients, contractors, developers, ext? If so I will make sure it is added to all agreements. I have also changed the title of "subrecipient agreement” to “sub award agreement” per Brenda Bailey's request. Legal did make a change previously to Article IV about allowing the county to audit at any time. I believe this incorporated the suggested language from the Clerk Inspector General. It being in the middle of the clause and not the exact wording it was easy to miss the addition so I wanted to point it out. Based on Legal's review and revisions I would like to move forward with the Document attached. Zan advised me when I spoke to her today that a new coordination sheet would not be needed to be signed but we will need an email approving the attached agreement from Risk, Purchasing and Legal. Thank you everyonel! Abra McGill T A A R S e T I Y A Y R T e S R R T T S P O P S5 i 0 O S U s From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Friday, October 07, 2016 3:23 PM To: Abra McGill Cc: Lynn Hoshihara; Greg Stewart; Elliot Kampert; Marcella B. Eubanks; Ashley S. Endris; Zan Fedorak; Krystal King Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Good Afternoon: Kerry From: Abra McGill [mailto:amcgill@co.okaloosa.fl.us] Sent: Wednesday, October 05, 2016 5:06 PM To: Ashley S. Endris; Parsons, Kerry; Zan Fedorak; Krystal King Cc: Lynn Hoshihara; Greg Stewart; Elliot Kampert; Marcella B. Eubanks Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Ashley, Thank you for you review and suggestions. Your assistance has been greatly appreciated. I have added the invoice certification statement requirement under Article ITII ( C.v.). Is this a future requirement for all subrecipients, contractors, developers, ext? If so I will make sure it is added to all agreements. I have also changed the title of "subrecipient agreement” to “sub award agreement” per Brenda Bailey's request. Legal did make a change previously to Article IV about allowing the county to audit at any time. I believe this incorporated the suggested language from the Clerk Inspector General. It being in the middle of the clause and not the exact wording it was easy to miss the addition so I wanted to point it out. Based on Legal's review and revisions I would like to move forward with the Document attached. Zan advised me when I spoke to her today that a new coordination sheet would not be needed to be signed but we will need an email approving the attached agreement from Risk, Purchasing and Legal. Thank you everyone! o 1. P0Gl Grant Specialist Okaloosa County BCC Growth Management 1250 N. Eglin Pkwy Ste 301 Shalimar, FL 32579 Abra McGill R e U T R A T O S o R T S e T O e e S e R P S U e P SRS OS] From: Zan Fedorak Sent: Friday, October 07, 2016 4:31 PM To: Abra McGill Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Good Afternoon Abra, We have discussed my concerns that we just ensure, to the best of our ability, that we meet all the grant requirements. A Thanks, Zan From: Abra McGill Sent: Friday, October 07, 2016 4:17 PM To: Zan Fedorak <zfedorak@co.okaloosa.fl.us> Subject: FW: Coordinated Review for Award 2016-FJ-AX-0016 We have risk and legal's approval so I just need the final email from you I guess. Thank bunches Abra From: Parsons, Kerry [mailto:KParsons@ngn-tally.com] Sent: Friday, October 07,2016 3:23 PM To: Abra McGill <amcgill@co.okaloosa.fl.us> Cc: Lynn Hoshihara <lhoshihara@co.okaloosa.fl.us>; Greg Stewart <gstewart@co.okaloosa.fl.us>; Elliot Kampert <ekampert@co.okaloosa.fl.us>; Marcella B. Eubanks <meubanks@okaloosaclerk.com>; Ashley S. Endris <aendris@okaloosaclerk.com>; Zan Fedorak <zfedorak@co.okaloosa.fl.us>; Krystal King <kking@co.okaloosa.fl.us> Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Good Afternoon: This is approved for legal sufficiency. Kerry From: Abra McGill [mailto:amcgill@co.okaloosa.fl.us] Sent: Wednesday, October 05, 2016 5:06 PM To: Ashley S. Endris; Parsons, Kerry; Zan Fedorak; Krystal King Cc: Lynn Hoshihara; Greg Stewart; Elliot Kampert; Marcella B. Eubanks Subject: RE: Coordinated Review for Award 2016-FJ-AX-0016 Ashley, Thank you for you review and suggestions. Your assistance has been greatly appreciated. I have added the invoice certification statement requirement under Article III ( C.v.). Is this a future requirement