Okaloosa County BOCC — January 7, 2014 — Minutes — reading text

December 3, 2013 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8:30 a.m. at the Crestview Courthouse. Members present were Don R. Amunds, Chairman; Dave Parisot, Vice Chairman; Wayne Harris; Nathan Boyles; and Kelly Windes. Also present were Gary J. Stanford, Finance Officer, Clerk's Office; Ernie Padgett, County Administrator; John Dowd, County Attorney; and members of the press. EMPLOYEE SERVICE AWARDS Mr. Padgett presented service awards to the following employees: Becky Wilson----------- Five Years Jeffrey Schnitzer------ Five Years Susan Arnold----------- Five Years Karen Donnelly-~-------- Ten Years Lamar Stephens--------- Twenty Years Tom McDougald---------- Twenty Years CLiff Owen------------- Thirty Years Richard Brannon-------- Retirement Angie Odom------------- Retirement RECOGNITION OF WELLNESS COMMITTEE Mr. Padgett asked the members of the County’s Wellness Committee: Sue Barrow, Abra McGill, Mary Carson and Mary Wicker to come forward. He gave a brief history of the committee which began in March 2004 with a mission to promote a healthy work environment. The program expanded to include health and safety programs to promote the wellbeing of employees. F Mrs. Kay Godwin, Human Resources Director, stated three members of the committee will be rotating off and recognized them for their service with a gift. She said Sue Barrow has been with the program since it began and served as Chairman; Mary Wicker has also been with the program for nine years and served as Vice Chairman; and Abra McGill has served as Secretary for five years. December 3, 2013 -1- Minute Book 70, Page 156 Okaloosa County Board of County Commissioners PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, spotlighted the Public Works bridge crews. Each year these crews convert two wooden bridges to new concrete structures. Photographs were shown of the recently completed Reeves Road Bridge in the Baker area. The project was funded by gas tax revenues. Photographs of a book-signing event were shown, featuring the author of the book A Land Remembered. Mrs. Newby stated the time capsule will be sealed on December 14 at the Yule of Yesteryear event to be held at the Heritage Museum of Northwest Florida. COUNTY ADMINISTRATOR'S UPDATE Mr. Padgett stated the policy on surplus and obsolete property was adopted in 2006. He read Paragraph 1 of Section 7 of the current Tangible Personal Property (TPP) Inventory & Accountability Manual: Donation of surplus county property to other municipal governments or under BOCC budgeting authority located in Okaloosa County may be considered upon approval of the County Administrator and notification to the Board. All donations will be coordinated through the County Fixed Asset Coordinator as adopted by the Board on February 21, 2006. He asked the Board to consider the following change to this paragraph: Donation of surplus county property to other government entities or under BOCC budgeting authority located in Okaloosa County may be considered upon approval of the County Administrator and notification to the Board. All donations will be coordinated through the County Fixed Asset Coordinator as adopted by the Board on February 21, 2006. Mr. Padgett stated the difference in language is changing “municipal governments” to “government entities.” He assured the Board this will not open a flood gate to give away property. Mr. Harris made motion, seconded by Mr. Parisot, to approve the change to Paragraph 1 of Section 7 of the TPP Inventory & Accountability Manual as outlined by the County Administrator. Mr. Parisot asked if there is a process for government entities December 3, 2013 -2- Minute Book 70, Page 157 Okaloosa County Board of County Commissioners to review the surplus and obsolete properties before disposal. Mr. Padgett confirmed that will happen. 5 yeas. Mr. Padgett stated he intends to place an item on _ the December 17 agenda regarding an in-house auditor. He noted that he will speak with each commissioner before the meeting and this announcement is for information only. COMMISSIONER’ S MINUTE Mr. Boyles and Mr. Parisot stated they have nothing this morning. Mr. Harris voiced support for his home state team, the Missouri Tigers, as they travel to Atlanta for the SEC Championship game. Mr. Windes wished Mr. Padgett a happy birthday. PUBLIC COMMENT RELATED TO THE AGENDA Mr. Wendell Batey, Crestview, posed several questions about Consent Agenda Item #10 for approval of FY 2014 4xbudget resolutions and a budget transfer. Mr. Stanford replied by saying that when grants are awarded, the budget must be amended to reflect receipt of those funds. Only the granting agency can modify the funding amount. Mr. Stanford stated some grants may be for more than one year or a project may not be completed during the current fiscal year. Those grant funds are then carried forward to the next fiscal year. He also advised the correct department to contact with any questions on budget resolutions and transfers is the Finance Department. Mr. Batey asked if a grant award for a large amount, for example $10 Million, is received all at once. Mr. Stanford replied it is on a reimbursement basis. He also noted the grants are awarded for specific projects. Mr. Boyles said it may be helpful for Mr. Batey to know that staff is available to answer questions outside the meeting and it may be less cumbersome than in the Commission meeting. He pointed out the budget amendments are not only for receipt of revenues but expenditures as well, terming it a net neutral for the budget. Mr. Stanford concurred there is not only a revenue component but an expenditure side. December 3, 2013 -3- Minute Book 70, Page 158 Okaloosa County Board of County Commissioners CONSENT AGENDA APPROVAL Mr. Jeff Littrell, Water & Sewer System Director, referred to Item #1 (Plew Pump Station Package) and stated the correct bid amount should be $191,980 rather than $217,340 because OCWS had already purchased some of the needed equipment. Mr. Parisot made motion, seconded by Mr. Harris, to approve the Consent Agenda and to amend the bid amount on #1 as outlined above: 1. Water & Sewer: Recommendation to award bid for Plew Pump Station Package Rehabilitation to Wilo USA as lowest bidder meeting specifications with a bid of $191,980 (NOTE: Please see first paragraph under Consent Agenda heading.) 2. Water & Sewer: Final payment to Electric Motor Repair Service on contract C09-1695-WS in the amount of $4,230 3. Growth Management: Reappointment of Joe A Rector, Jr. to three-year term on the Plumbing Competency Board 4. Growth Management: Final plat approval for Marina Landing Bungalows Phase IIT; a proposed 3-lot single-family detached townhome subdivision as submitted by Matt Zinke on behalf of Marina Landing Homeowners Association, ZHB LLC and C&C LLC, located south of Skipjack Cove in Niceville 5. Growth Management: Approval of budget transfer in the amount of $2,495 from General Fund Reserve to Department 0108 Planning Account 544620 Rent-Building 6. Library Cooperative: Execution of Library Cooperative Interlocal Agreement 7. Public Works: Approval to submit and authorization for Chairman to execute required Notice of Intent for the National Pollutant Elimination System Phase II Permit 8. Growth Management: Appointment of Damian Curtis to three- year term on Construction Competency Board 9. Purchasing: Recommendation to award bid for underground electrical manhole rehabilitation to Bill Smith Electric, Inc. as sole bidder meeting specifications with a bid of $201,207 10. Finance: FY 2014 Budget Resolutions and Budget Transfers: (a) Resolution amending FY 2014 Budget, General Fund (FDLE grant for Emerald Coast Children’s Advocacy Center, Mental Health Program for Crime Victims) RESOLUTION NO. 13-189 (BA #9) (b) Resolution amending FY 2014 Budget, General Fund (FDLE December 3, 2013 -4- Minute Book 70, Page 159 Okaloosa County Board of County Commissioners prevention project grant for children exposed to crime) RESOLUTION NO. 13-190 (BA #10) (c) Resolution amending FY 2014 Budget, General Fund (Executive Office of Governor, Division of Emergency grants carried forward) RESOLUTION NO. 13-191 (BA #11) (da) resolution amending FY 2014 Budget, General Fund (Florida Department of Agriculture and Consumer Services grants carried forward) RESOLUTION NO. 13-192 (BA #12) (e) Resolution amending FY 2014 Budget, General Fund (Florida Department of Emergency Management grants carried forward) RESOLUTION NO. 13-193 (BA #13) (f£) Resolution amending FY 2014 Budget, General Fund (Florida Department of Economic Opportunity grants carried forward) RESOLUTION NO. 13-194 (BA #14) (g) Resolution amending FY 2014 Budget, General Fund (Federal Transit Authority grants carried forward) RESOLUTION NO. 13-195 (BA #15) (h) Resolution amending FY 2014 Budget, General Fund (U.S. Department of Defense, Office of Economic Adjustment grant carried forward) RESOLUTION NO. 13-196 (BA #16) (i) Resolution amending FY 2014 Budget, General Fund (U.S. Department of Justice grant carried forward) RESOLUTION NO. 13-197 (BA #17) (j) Resolution amending FY 2014 Budget, Supervisor of Elections General Fund (U.S. Department of Defense, Defense Human Resources Activity grant carried forward) RESOLUTION NO. 13-198 (BA #18) (k) Resolution amending FY 2014 Budget, County Transportation Trust Fund (FDEP grant carried forward) RESOLUTION NO. 13-199 (BA #19) (1) Resolution amending FY 2014 Budget, Water & Sewer Enterprise Fund (U.S. Department of Defense United States Army grant carried forward) RESOLUTION NO. 13-200 (BA #20) (m) Resolution amending FY 2014 Budget, Water & Sewer Enterprises Fund (Florida Department of Economic Opportunity grant carried forward) RESOLUTION NO. 13-201 (BA #21) December 3, 2013 -5- Minute Book 70, Page 160 Okaloosa County Board of County Commissioners (n) Budget Transfer: Water & Sewer Enterprise Fund; $100,000 carried forward for F.W. Stephenson Plant; BT-14-07 11. Fleet: Authorization to sell surplus vehicles and equipment at auction 12. Purchasing: Authorization to sell surplus equipment at auction 13. Public Safety: Approval of direct payment for two outstanding invoices to Airgas totaling $6,382.16 ($2,770.50 for September 2013 and $3,611.66 for November 2013) 14. Water & Sewer: Approval of Change Order #1 with Gulf Coast Underground for manhole rehabilitation services and the new Emerald Breeze Lift Station wet well; adding $74,835 to the scope of work 15. Public Works: Approval of proposed speed limit sign postings for Old Bethel Road in Crestview 16. Public Works: Approval of and authorization for Chairman to execute contract amendment with Florida Department of Corrections for use of inmate labor for the Parks Department 5 yeas. PURCHASING ~ RECOMMENDATION TO AWARD CONTRACT FOR MISDEMEANOR PROBATION SERVICES Mr. Richard Brannon, Purchasing Director, reported the review committee met on November 22 to analyze and rank proposals received for misdemeanor probation services. The committee ranked Judicial Probation Services as having the number one proposal. He recommended Judicial Probation Services be awarded a three-year contract with a one-year renewal option. Mr. Parisot made motion, seconded by Mr. Boyles, to award the contract as recommended by the department head. 5 yeas. HUMAN RESOURCES - CONFIRMATION OF ED SCHROEDER AS TOURIST DEVELOPMENT DIRECTOR Mrs. Kay Godwin, Human Resources Director, requested confirmation of the County Administrator’s recommendation to hire Mr. Ed Schroeder as Tourist Development Director, subject to satisfactory completion of all pre-employment background requirements. In response to advertising both nationally and locally, 89 applications were submitted. She stated the screening committee selected Mr. Schroeder as