Okaloosa County School Board — Regular Meeting, December 10, 2018 — reading text

Action : Motion to approve Warrants in the amount of $25,287,850.98 and Bank Transfers in the amount of $5,260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2018, totaling $25,287,850.98; and Bank Transfers for October 2018, totaling $5,260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 04 - MIS 3478 - Warrant Register - October 2018.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Exceptional Student Educational Forty-Five Day Educational Program Security Services Agreement Between the School Board of Okaloosa County and The Okaloosa County Sheriff's Department, presented by Rita Scallan, Chief Financial Officer, and recommended by Superintendent for approval. Meeting : Dec 10, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 10, 2018  Absolute Date : Dec 10, 2018 Fiscal Impact : Yes Dollar Amount : $45,672.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the Execptional Student Educational Forty-Five Day Program Security Service Agreement between The School Board of Okaloosa County and The Okaloosa County Sheriff's Department, effective January 7, 2019 through June 30, 2019. Public Content This agreement will provide security services for the Okaloosa County School District's Exceptional Student Educational Forty-Five Day Program beginning January 7, 2019 and ending June 30, 2019. File Attachments MIS 2125 SERVICE AGREEMENT CONTRACT FOR LAW ENFORCEMENT - REV. 06-18-18 -12-7-18.pdf (235 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 ITB 19-06 HVAC Equipment & Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District funding as available Recommended Action : Motion to approve the committee's recommendation of award for ITB 19- 06 HVAC Equipment & Parts. Public Content Request approval of the committee's recommendation to award ITB 19-06 HVAC Equipment & Parts to Wittichen Supply Company and Baker Distributing Company. The per item award is based on wholesale pricing or a percentage discount. The contract will be used to purchase HVAC equipment and parts on an as needed basis. Copies of the award tabulation and the bid document are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB 19-06 TAB.pdf (64 KB) ITB 19-06 HVAC Equip & Parts.pdf (1,064 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $170,227.76 Budgeted : Yes Budget Source : Capital Funds, Project 5341 DW - ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore Recreational Products & Services in the amount $170,227.76. Public Content Request approval to purchase playground equipment from Playmore Recreational Products & Services in the amount of $170,227.76. Equipment for Silver Sands School in the amount of $24,118.56; Walker Elementary School in the amount of $66,726.21; and Richbourg Elementary School in the amount of $79,382.99 will be purchased through School District of Manatee County Tag-On Bid 16-0025-MR R1 Park and Playground Equipment. Funding will be paid from Capital Funds, Project 5341 DW - ADA Playgrounds. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments SILVER SANDS QUOTE.pdf (479 KB) WALKER QUOTE.pdf (366 KB) RICHBOURG QUOTE.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Revised Recommendation of Award for ITB 17-04 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 10, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds Beautification Recommended Action : Motion to approve the Revised Recommendation of Award of ITB 17- 04 Lawn Care Services for Multiple Schools to Gulf Coast Environmental Contractors, Inc. Public Content Motion to approve the Revised Recommendation of Award of ITB 17-04 Lawn Care Services for Multiple Schools, based on fixed pricing. The bid was originally awarded to Lewis Enterprises Property Professionals, LLC. The Board approved the termination of the contract with Lewis Enterprises Property Professionals, LLC on October 8, 2018. The committee recommends awarding the contract to the next lowest responsive and responsible bidder, Gulf Coast Environmental Contractors, Inc., based on their original bid proposal, including the same pricing, terms and conditions. The contract is effective January 1, 2019 through the remaining contract period ending June 30, 2020. Funds will be paid from General Funds, Project 0010 Grounds Beautification. Copies of the Revised Award Tabulation, Signed Agreement, and bid document are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments ITB_17-04 Revised Award.pdf (218 KB) SIGNED AGREEMENT.PDF (74 KB) ITB 17-04.PDF (56,215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at