Okaloosa County BOCC — January 22, 2015 — I.d. Local Event Funding Policy — reading text

Jul $181.81 Aug $137.10 Sep $135.74 For repeat event, use documented room nights from prior year. For new event, describe calculation of room night estimate: AF ________________________________________________________________________________________________ ________________________________________________________________________________________________ T Daily Overnight Visitors for Event (per registration roster, visitor surveys, ticket sales) RDay 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Total D OTHER IMPACT: Multiply Total Daily Overnight Visitors by $56 0 $9,999,999 ($36/day based on Florida Statutes per diem for travel; $20/day allowance for incidentals) For repeat event, use documented visitors from prior year. For new event, describe calculation of overnight visitor estimate: ________________________________________________________________________________________________ ________________________________________________________________________________________________ 7 TDC 01-22-2015 BCC 02-03-2015  MAXIMUM FUNDING LEVEL Summer Event Shoulder Event Winter Event BASED ON SEASONALITY: (Jun - Jul) (Aug - Oct & Mar - May) (Nov - Feb) Lodging Impact (as calculated above) Total Economic Total Economic Total Economic Other Impact (as calculated above) Impact x 1% Impact x 5% Impact x 10% TOTAL ECONOMIC IMPACT $0 ************************************************************************ AUTHORIZED USES REQUESTED FOR FUNDING: NLY Item(s) may be disqualified individually without impacting other items listed. Amount O N IO SS U C TOTAL (May not exceed the Maximum Funding Level Based on Seasonality calculated above.) $ IS D Upon completing this application in its entirety, please read the following statement and affix your signature. I am submitting this application on behalf of my organization’s event and am aware that this application will be R reviewed for final approval. I have completed this application fully and accurately, understand that all information submitted will be used to determine funding eligibility, and have not misrepresented any Event Marketing Funding policy. O information contained herein. I have read, fully understand, and agree to be bound by Okaloosa County’s Local -F Signature of Applicant Date AF T Printed Name of Applicant ************************************************************************ R OFFICIAL USE ONLY D Applicant attended Educational Session? ___ Yes ___ No Funding Level: _______________________________________ Approved By: ___________________________________________ Total Funding Approved: $______________________________ In accordance with County purchasing approval authority limits. Title: __________________________________________________ Date: _______________________________________________ 8 TDC 01-22-2015 BCC 02-03-2015  Local Event Marketing Funding Participant Registration Roster Event Name: Participant Name Home Zip Code Accommodation Name # of Rooms N# of LY Nights # Guests per Room O N IO SS U C IS D R O -F AF T R D 9 TDC 01-22-2015 BCC 02-03-2015  Local Event Marketing Funding Visitor Survey Event Name: 1. What is your home zip code? __________ NLY 2. How many adults in your visiting party? __________ 3. How many children in your visiting party? __________ O 4. How long did you stay in Destin, Fort Walton Beach, or Okaloosa Island? N Number of Nights __________ 5. Where did you stay? Day Trip Only __________ IO Hotel Vacation Rental Friends/Relatives Bed & Breakfast SS Campground RV Park Other U 6. Name of Accommodation? ________________________________________ 7. How did you hear about this event? C Event Website Other Website IS Social Media Friend/Relative TV Radio Magazine Newspaper 9. What is the primary reason for your visit? D 8. Would you recommend this event to a friend/relative? Yes _____ No _____ This Event Vacation R Visit Friends/Relatives Business Other O 10. How did you travel to the area? Vehicle -F Airplane Charter Bus Other 11. What activities did you participate in during your visit? AFBeach Fishing Dining Out Water Sports Arts/Culture Sports Shopping T 12. How much did you spend per day, excluding lodging, during your visit? R $0-25 $26-50 $51-75 $76-100 $101-125 $126-150 $151+ D 10 TDC 01-22-2015 BCC 02-03-2015  Local Event Marketing Funding Payment Request (Deadline: September 30) EVENT INFORMATION: Event Name: Event Dates: From: To: To receive payment for Local Event Marketing Funding, please submit the following: 1. Invoice from your organization to Okaloosa County. NLY 2. Proof of Performance (e.g. itemized vendor invoice, tear sheet, online screen shot, run schedule, website analytics report) showing out-of-market audience and Emerald Coast logo and/or web link. 3. Proof of Payment (e.g. front and back of cleared check, credit card receipt). O N 4. Verification of Room Nights (e.g. lodging report, registration roster, visitor surveys, ticket sales). AUTHORIZED USES REQUESTED FOR PAYMENT: Only as approved in the Funding Application. IO Amount SS U C IS D R O TOTAL (May not exceed the Total Funding Approved as noted on the application.) $ -F MARKETING & PROMOTIONAL ACTIVITIES: Describe the Event’s actual out-of-market marketing, advertising, and promotions. AF T R ACTUAL INCOME DEntry Fees (participants) Admissions (spectators) CASH IN-KIND Sales (merchandise, etc.) Sponsorships Other Local Event Marketing Funding TOTAL INCOME TOTAL $0 $0 $0.00 11 TDC 01-22-2015 BCC 02-03-2015 ACTUAL EXPENSES