Okaloosa County BOCC — July 1, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Purchase Order Approval for Airports DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve two "after-the-fact" purchase orders. BACKGROUND: The first purchase order is to Site Secure in the amount of $3,187.50 and is to repair failures to the airport security systems. On May 9th, the Airport Access Control System (ACAM)and Closed Circuit Television (CCTV) Security System completely failed. At the same time, the Capitol Police was escorting the Speaker of the House and airline operations were at their peak. The fees are associated with emergency engineering software support as our ACAM system server failed, causing our security systems to fail. At 4:45PM we did not have the time to process an emergency requisition in time to meet the Purchasing Policy requirement. The work was performed on May 9th through the evening and on May 10th. The cost was not known until June 2nd, when we received the May 29th invoice. Attempts were made to contact the Purchasing Department; however, it was after business hours. The second purchase order is for an invoice from DAL Global Services (Delta) for $1,370.00. This invoice was for services provided to Lockheed Martin Charter operations for which the Airport was fully reimbursed by Lockheed Martin. The costs for aircraft ground support from Delta were unknown until the Lockheed Martin Operation was completed. OPTIONS: Approve, Disapprove or Table RECOMMENDATIONS: The Airport staff recommends approval to prepare the after- the-fact Purchase Orders for these two invoices for payment by County Finance. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator