Fort Walton Beach Council agenda — 10-09-2007 workshop agenda — reading text

division' s time and costs associated with these building applications. 6. Job Card fee. A job card fee has been charged at one dollar ($ 1.00) each to cover the cost of this special waterproof paper and printing. The paper cost is $ 1, 000 for 750 cards, which are utilized to display the building permit and inspection list on the job site, usually outside. 7. CRA site plan review fees. New fees for site plan review for development within the Community Redevelopment Area have been established to off-set costs for staff time and processing of these applications. Note that these new fees are not a part of the Building Division and a separate revenue account has been established to collect these funds. The new fees are shown on page 5 of the attached fee schedule. The CRA site plan review fee is $460. 00 which includes the $ 110.00 DRC review fee. Additional fees include a $ 250.00 fee to amend an approved site plan, a $ 150. 00 fee for an extension of time and a $ 750. 00 fee for an after- the- fact amendment. 8. Miscellaneous fees. Those miscellaneous charges that have not been adjusted since 2003 have been increased 11. 4 % as noted on the proposed fee schedule. This would include contractor' s registration ($39.00) and review ofliquor ($33. 50), home occupation and business occupation ($ 22.50) licenses and the Development Review Committee fee ($ 110.00). All other fees were increased 2% as depicted on the attached fee schedule. T a hi e .1 B u ild'lD2: D'" IVISlon Revenues FY 03/ 04 FY 04/ 05 FY 05/ 06 Revenues $ 154, 000 $ 462,000* $ 295, 000* Personal Services $ 195, 927 $ 199, 926 $ 204, 000 wages & benefits Operating expense $ 9,800 $ 14, 600 $ 13, 500 Capital outlay $ 25, 734 ( 2 trucks) Totals ($ 51, 727) $ 247, 474 $ 51, 766 FY 04/ 05 and FY 05/ 06 were peak years due to extensive hurricane repairs. The above table is for estimates only. Table 2. Permit Fee Estimates Fiscal Year # of permits Dollar value of permits Average permit fee in thousands 03/ 04 1, 907 140, 000 $ 73.41 04/ 05 3, 151 414, 000 $ 131.39 05/ 06 2, 341 372,000 $ 158. 90 06/ 07 to 3/ 31 8150, 630 protected) 93, 000 (186, 000 proD $ 114. 11 06/ 07 to 9/ 15 1, 766 ( actual) 243, 000 ( actual) $ 137. 60 07/ 08 1, 700 ( scaled average) 194, 000 $ 114. 00 Projected without proposed increases) Page 2 of 4 The increased permit fees with the inclusion of cost based adjustments and the new processing fee should keep the division operating in the black. The city' s fee schedule would be similar to Okaloosa County and the City of Destin. Cban2es to Buildin2 Permit Process This year the Zoning and Building Division has made a number of changes in an effort to improve both the internal and customer building permitting and inspection process. Below is an outline ofthe changes that have been implemented. 1. Foundation Survey required per Ordinance 1719: A special purpose as- built foundation survey is now required within 21 calendar days of the foundation inspection. The Building Official has 7 days to review and comment on the survey. Failure to provide the as- built foundation surveyor failure to make necessary corrections would invoke a stop work order for the development. All vertical inspections would cease and all work commenced after the foundation inspection will be at the permit holder' s risk. A final as- built survey will continue to be required prior to the issuance of a certificate of occupancy. 2. HTE building program enhanced: a. Required re- inspection fees are entered into the subject building permit file and the next inspection request ( and result) can not be entered until the fee is paid. b. -Inspections required for each building permit type has been updated per Florida Building Code. c. Inspections have to be conducted in the order required. The results of the next inspection cannot be entered unless the previous inspection( s) are complete. The results of an inspection cannot be entered in the computer prior to the inspections that are required to be completed before it is approved. Thus the computer system now requires inspections to be conducted in sequence. This is a double check to ensure that the all inspections occur in sequence and if an inspection is denied, future inspections cannot occur. 3. The Development Review Committee (DRC) enhancements: a. The DRC meets weekly to discuss scheduled projects requiring DRC review and to review active projects. b. The members ofDRC entered their review comments into the computer in the U Drive for the specific project. The Zoning and Building Division has immediate access to the comments of each member and the members can review the comments of other members as necessary. c. DRC review comments are combined into one package and delivered to project manager by the Z & B Supervisor. 4. Internal enhancements: a. A Project Board has been developed on which all major projects in the permitting process are listed with their The Board is located in the Zoning and Building Inspection status. office. This provides easy access to the status of each major permit as it goes through the review and revision process, who is actively reviewing plans. b. Filing system enhanced to ensure that each building permit ready to be issued (upon payment), Page 3 of 4  in the review process or issued and active is easily accessible. Permits are filed in separate locations depending on their stage in the process. A large new file cabinet built specifically for building plans was added to the Zoning and Building Division in order to accomplish the new filing process. Additional plan storage file is needed to organize the rolled plans within the office. c. Each building application file has a Tracking sheet which must be signed by each Department required to review the plans. d. Plans are stamped with the date received, including responses to comments, revisions, or new information. e. Asign out sheet is required to be signed with the time and date if a plan file/plans are removed rrom the Zoning and Building Division. 5. Florida Building Code Checklists: Checklists have been developed for the review of construction plans in order to ensure compliance with the Florida Building Code: 6. Development Flow Chart: A detailed flow chart depicting the major development building permit approval process has been created for use by developers with projects under review ( see attached). Attachments: 1. Schedule of draft fees for the CDS department (Reso. 07 ~15) u. Comparison of permit fees with other jurisdictions 111. Permit Statistics By Permit Type for 10/ 01106 to 9/15107 IV. Detailed Flow Chart for Major Development CC07/Wshop 1 00907/ FeeSchedule. WorkshopMemo 10 9 07 Page 4 of 4  Community Development Services Building Division Schedule of Permit Fees. Proposed Chan2e Comparisons 2007/08. J'ermit Fees FWB with Okaloosa Santa-Rosa Walton City of City of Destin City of County County County Valparaiso Niceville For Typical proposed Valuation 2% increase Pennit fee 501 1, 000 Based on 1, 001 101 501 101 threshold sq. ft. 1 1, 000 56. 00 70. 002 N/A 10. 00 25. 00 65. 003 15. 00 2, 500 67.001 75. 00"1- N/A 15.00 50.00 75. 0 j; 25. 00 5, 000 80. 001 85. 002 N/A 25. 00 60.00 80. 003 65. 00 1 l- j 15, 000 140.00 135. 00 " N/A 75. 00 110.00 135. 00 ; 90.00 1 25, 000 200. 00 185. 002 N/ A 115. 00 160. 00 185. 003 140. 00 1 l- T 50, 000 350.00 215. 00 " N/A 215. 00 285.00 280. 00 260.00 1 3 100, 000 592. 50 365. 002 N/A 365. 00 485. 00 480. 00 460.00 Mechanical 36. 00 base + 20 base + 5. 00 60= Res 20 base + 25 base + 30 base + 3. 00 12 base + Permit 2.50 each add each add 1, 000 120= Com 5. 00 each add 2. 00 each add each add ton 2. 00 each 1, 000 + ( no processing 1, 000 1, 000 over 5 tons + add 1, 000