Okaloosa County BOCC — October 2, 2012 — reading text

payment is made. Mr. Harris said he will second the motion with an added stipulation that the website issue be resolved prior to payment. Mr. Amunds pointed out there will be one more task order and asked if Mr. Parisot wants to retain the provision of holding payment until all materials are provided for the final task order. Mr. Parisot said he understand there is difficulty in getting all the materials that are due the county and his answer is “no” and go ahead and bring the hammer. Mr. Harris concurred. 4 yeas. TOURIST DEVELOPMENT – RANKING OF ADVERTISING AGENCIES Mr. O’Bryne reported the responses for the advertised Request for Qualifications (RFQs) were reviewed by a Board-appointed evaluation committee. The top three firms were ranked as follows: 1. Peter Mayer Advertising 2. Noise, Inc. 3. EW Bullock Mr. Harris referred to a “Proposer Sheet” distributed to Purchasing Director Richard Brannon. The page listed all responders and the date their proposals were submitted. It also had “Overall Ranking” listing seven firms. Mr. Harris asked for clarification on this document and why the rankings are different than the agenda request. Mr. Brannon replied it was for information purposes only and showed the initial ranking. Mr. Parisot made motion, seconded by Mr. Harris, to approve the rankings as submitted by the department head above and to authorize the Tourist Development Director to begin negotiations with the top-ranked firm. Mr. Harris emphasized that better October 2, 2012 -8- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 38  7.1.a communication is needed between the Board and the Tourist Development Council in the future. The vote was taken—4 yeas. TOURIST DEVELOPMENT – SPONSORSHIP FOR OAKLEY FISHING TOURNAMENT Mr. O’Byrne presented for consideration a sponsorship for the 2013 Oakley Fishing Tournament pursuant to Section G.600 of the newly adopted Tourist Development Council (TDC) Operations & Procedures Manual. The TDC received a proposal at its September 26 meeting from Oakley Fishing and voted unanimously to recommend the sponsorship to the Board. Oakley Fishing is establishing a redfish tour for the 2013 season. Destin is a potential stop on the tour. Attachment: October 2 minutes (1132 : October 2 Meeting Minutes) Mr. O’Byrne requested approval of potential host city sponsorship as requested by Oakley Fishing, including the offer of a $10,000 Host City Fee. Mr. Parisot made motion to approve with the stipulation that since the event is being sponsored by Okaloosa County’s Tourist Development then the hotels and lodging accommodations to be advertised by the vendor be in Okaloosa County and not Sandestin. Mr. Harris seconded the motion. Mr. O’Byrne replied that he will include that detail in his letter of intent. Mr. Curry commented there will be a number of requests for sponsorships and he believes the Board must be flexible and urged the commissioners “not to draw a line in the sand.” He pointed out some of the programs have regional impact. Upon inquiry by Mr. Parisot, Mr. O’Byrne stated we pay nothing unless we are selected as the host city. Mr. Harris agreed with Mr. Curry that we must be flexible. 4 yeas. Mr. Amunds reported that in the future we may see Okaloosa TDC and Walton TDC joining to co-sponsor events. He stated “We love partnerships.” Mr. O’Byrne remarked we can obviously do more together and said there is merit in regional marketing. Mr. O’Bryne spoke on the importance of the TDC understanding its role with the Board. He said he wants to make certain residents have a greater understanding and believes that can be done with development of the website. Mr. O’Bryne stated citizens will be able to submit their resumes in advance and held until there is a vacancy on the TDC. He added they will take community input from the get go. October 2, 2012 -9- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 39  7.1.a PUBLIC WORKS – APPROVAL FOR 3-WAY STOP AT MONAHAN DRIVE AND MAYFAIR DRIVE Mr. John Hofstad, Public Works Director, stated residents along the Monahan Drive corridor in Fort Walton Beach have requested assistance to improve traffic safety and other traffic related issues along this roadway. He said staff conducted a speed and volume traffic study and found that an additional three-way stop control is warranted at the intersection of Monahan and Mayfair Drive. Mr. Harris made motion, seconded by Mr. Parisot, to approve installation of the three-way stop at Monahan Drive and Mayfair Drive. 4 yeas. Attachment: October 2 minutes (1132 : October 2 Meeting Minutes) PUBLIC WORKS – REQUEST TO MOVE 2012 COLD MIX REHAB FUNDS FROM RESERVES TO LOGT AND MOVE FORWARD WITH AWARDING FY 2013 ROAD PRESERVATION ROAD PROJECTS TO ASPHALT PAVING SYSTEMS Mr. Hofstad requested approval to move road preservations funds for FY 2012 into FY 2013. He said the contract with Asphalt Paving Systems (APS) to perform various types of pavement preservation treatment methods (including Fog Seal, Chip Seal, Chip Seal and Microsurfacing) has been delayed because of the weather. APS will be unavailable to begin work until October 2012. He said because of the unexpected delays with the contractor, the department was unable to expend funds from the FY 2012 resurfacing budget. Mr. Hofstad again asked for these funds to be moved from Reserves back into the Local Option Gas Tax (LOGT) fund. Mr. Roberts made motion to approve this item, as well as the following agenda item: d. Approval to transfer funds from Constitutional Gas Tax striping account to LOGT to perform additional road millings projects Mr. Parisot stated he would like to transfer $20,000 from his district account for the purchase of another 1,000 tons of millings. 4 yeas. PUBLIC WORKS – REQUEST TO WRITE OFF SOLID WASTE UNCOLLECTIBLE ACCOUNTS Mr. Hofstad requested approval to write off uncollectible Accounts Receivable funds and unpaid franchise fees from Trash Can Company II and to include dishonored checks and miscellaneous cash from other solid waste customers. Trash Can Company II provided franchise garbage collection for residents October 2, 2012 -10- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 40  7.1.a in the Rocky Bayou area and was unable or unwilling to maintain the level of service provided for in the contract. The county, therefore, went out for bid and ultimately replaced Trash Can Company II. During this time this company failed to pay $18,507.16 in tip fees for the customers they served in Laurel Hill and the surrounding areas. They also failed to pay $37,643.86 in franchise fees as set forth in the contract. Mr. Amunds asked if the county can attach the property of this vendor. Mr. Dowd replied the county could but the owner has already sold all his assets. He further pointed out the company has been dissolved and said he is not certain there is anything to sue for. Mr. Harris made motion, seconded by Mr. Roberts, to Attachment: October 2 minutes (1132 : October 2 Meeting Minutes) approve the department head’s request to write off these accounts. 4 yeas. OLD BUSINESS – AUTHORIZATION FOR ATTORNEY TO FILE MONTHLY CHALLENGES TO DJJ ALLOCATIONS Mr. Curry stated Greg Stewart, special counsel with Nabors Giblin & Nickerson has recommended the Board authorize the filing of monthly challenges to the individual Department of Juvenile Justice (DJJ) allocations in order to preserve its rights to subsequently challenge those amounts once the appeal is concluded. The anticipated cost to file the monthly challenge is $1,000 per challenge. Mr. Parisot made motion, seconded by Mr. Harris, to authorize Nabors Giblin & Nickerson to file the monthly challenges until the appeal is concluded. 4 yeas. OLD BUSINESS – RESOLUTION AND GULF CONSORTIUM INTERLOCAL AGREEMENT Mr. Curry stated the Board has been requested to consider adoption of a resolution approving the form of the Gulf Consortium Interlocal Agreement which admits the county as a member of this consortium. Mr. Parisot stated the county needs to join a 23-county consortium to deal with the two 30% pots of RESTORE Act money. He encouraged all 23 Florida counties to join together to prevent opening a wedge for the State to come in and intervene. Mr. Amunds commented he is hearing that some counties are leaning to the State for political favors. When asked about the status of the eight counties in the Panhandle, Mr. Parisot stated Franklin County has commented they need additional review October 2, 2012 -11- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 41  7.1.a of the interlocal and will discuss it with the full Board. He advised the commissioner who has been representing Gulf County will be leaving office in November and that Board will need to appoint a new representative. Mr. Harris made motion, seconded by Mr. Parisot, to adopt the resolution and approve the interlocal agreement. 4 yeas. RESOLUTION NO. 12-141 Mr. Parisot asked about an appointment to the Consortium and stated he would like to stay with the program. Mr. Amunds commented that is okay at this point but after November 2 the Board may need an alternate. Mr. Roberts made motion, seconded Attachment: October 2 minutes (1132 : October 2 Meeting Minutes) by Mr. Harris, to appoint Mr. Parisot as the primary representative on the Consortium. 4 yeas. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 9:46 a.m. _____________________________ _______________________________ DON W. HOWARD DON R. AMUNDS, CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) **** October 2, 2012 -12- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 42  7.2 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 6, 2012 TO: Honorable Chairman and Members of the Board FROM: Greg Donovan SUBJECT: Assignment of Lease DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed assignment of lease from R & S Holdings, Inc., Mr. Tom Richardson to Machinery Sales Company, Inc., Mr. Richard Meadows, for Block 8 lot 9 at the Destin/Ft. Walton Beach Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: R & S Holdings, Inc., Mr. Tom Richardson previously entered into a ground lease