Fort Walton Beach Council agenda — 03-12-02 regular Council agenda — reading text

with the Comp Plan FLUM designation. Zoning that considered consistent with the LDR Districts are designation are R- 1 or R- 1A, Single Family Dwelling Districts. Staff has three ( 3) drafted ordinances that will if adopted, rezone the parcels 21 in the enclosed list from R- 2 to R- l. Ordinances 1477, 1494 and 1495 are proposed to be heard by the Board ( MPB) at a special meeting on March Municipal Planning 21, 2002. The MPB will forward their recommendation to City Council after conducting a public hearing on the proposed rezoning. It is anticipated that the City Council will hear the matter at first reading on April 23, 2002 and on second reading on May 14, 2002. has advised before an ordinance that: that The City Attorney a) rezones property (ies) containing less than 10 acres; and b) is initiated by the City, can be considered by the City Council, the Council must direct the City Clerk to notify by mail each property owner whose property the City will re- designate by enactment of the ordinance and whose address r-- in the latest ad valorem tax records. Such is referenced notice shall state the substance of the proposed ordinance as for a it affects that property owner and set a time and place 1  I!> iIiIII' I! o The notice should be public hearing before the City Council. given at least 30 days prior to the date set for public hearing, and a copy of the notice kept available for public inspection in the City Clerk' s Office. March 12, Staff is requesting that this item be placed on the agenda for consideration by the Council in order 2002, to expedite the processing of this matter. DISCUSSION: Section 166. 041 ( Florida Statutes, was revised a few years 3), ago to require that municipalities provide extraordinary notice to all real property owners when their property might be affected by any proposed ordinance that rezones property or changes the list of permitted, conditional, or prohibited uses within a zoning category i or any proposed ordinances, initiated the by that change the actual zoning map of a City, parcel or parcels of land. should The City Attorney has advised that the adoption process with Section 166. 041( 3) ( c) l., F. S. The notice comply requirements specified are as follows: J""'-'" 1) the City Council should, at a meeting, direct the City Clerk to notify by mail the owners of the 21 parcels affected by the three ( 3) ordinances at their address referenced in the latest ad valorem tax records; 2) the notice should state the substance of the proposed ordinance as it affects that property owner, and set a time and place for a public hearing before the City Council on such statute; 3) the notice should be given at least 30 days prior to the date set for public hearing, and a copy of the notice should be kept available for public inspection during the regular business hours at the office of the City Clerk. RECOMMENDATION: Staff requests that the City Council direct the City Clerk to notice, at least 30 days before the public hearing, all affected owners of the substance of proposed property Ordinances 1477, 1494 and 1495 and public hearings on that Ordinance at 7: 00 p. m. on Tuesday, April 23, 2002 and proposed May 14, 2002, at City Hall. Enclosure: List of affected property owners I A-~~+ Ftc.- Pr f~ k,.;J..u.~e- ft;w F~ -fb O~ C:f, 11 IJs4 fc,...,- N - C>- O-c. 5,~- F~ WISW II 5~\' J.. O<- c. tttc,q kPt:.~ p~ IIV ftr:J.. tytc..: f(, J.'[.. fl.. r  J CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT r MEMORANDUM Date: February 28, 2002 To: Reid Silverboard, City Manager ( 2.5 Through: Missy McKim, AICP, Director Community Development Services From: Flinn Fagg, AICP, Planner n Community Development Services SUBJECT: REQUEST TO AWARD CONTRACT FOR CRA GROUNDS MAINTENANCE ( BID #02- 110) REQUEST This is a request to award the contract for CRA grounds maintenance to Pensacola Landscaping and Lawn Care, DISCUSSION A total of $40,000. 00 has been allocated fTom the CRA budget for fiscal year 2001- 02 for grounds maintenance in the CRA area. The scope of work includes the maintenance of eight medians on Miracle Strip Parkway west of Third Avenue, all medians and landscaped areas on Miracle Strip Parkway in the downtown area, three medians on Hollywood Boulevard, four medians and all landscaped areas at the intersection of Eglin Parkway and First Street, the mini- park at 127 Miracle Strip Parkway, and the public parking lot at 164 Miracle Strip Parkway. The maintenance work includes mowing and edging, weeding, litter removal, and shrub trimming. The bid documents prepared by the Public Works Department specifically outline the ftequency for each task during the growing season ( March 1 to September 30) and for the dormant season ( October 1 to February 28), The contract is for a period of one year, with the option for (4) one- year extensions, Pensacola Landscaping and Lawn Care submitted the lowest bid for the maintenance work at 27, 065. 00, As this bid was significantly lower than all of the other bids, the Purchasing Department verified all references for the company, and received positive recommendations, The public parking lots at 115 and 207 Miracle Strip Parkway were excluded fTom the scope of work, due to the fact that both are still being landscaped and the maintenance duties for each parking lot cannot yetbe finalized, In addition, Vandegriff Park, the public parking lot at the Emerald Coast Science Center and the parking lot that is under construction at the west end of Fort Walton Landing Park were also excluded from the maintenance contract. As $ 40, 000.00 has been budgeted fTom CRA funds for maintenance and $ 12, 935. 00 will still be available after awarding the maintenance contract to Pensacola Landscaping, staff would recommend to City Council that the City Manager obtain bids for the areas that were not included in the original scope of work. s-  RECOMMENDA TION Pursuant to Chapter 2, Section 2- 266, Purchasing Policies and Procedures, Fort Walton Beach Code of 1"""""' 0. Ordinances, staff requests to award the CRA grounds maintenance contract to Pensacola Landscaping and Lawn Care ( Bid # 02- 110). The contract amount is $ 27, 065, 00. If approved, sufficient funds are available to be transferred trom Account No. 109- 0000- 0271- 0000, CRA Special Revenue Fund, Staff recommends that City Council approve the contract with Pensacola Landscaping and Lawn Care. In addition, it is also recommended that the City Manager be authorized to obtain quotes trom Pensacola Landscaping for the maintenance of Vandegriff Park, the public parking lots at 115 and 207 Miracle Strip Parkway, the public parking lot at the Emerald Coast Science Center and the parking lot under construction at Fort Walton Landing Park, utilizing the remaining funds allocated for maintenance.  vi FINANCIAL DATA 1. DEP ARTMENT: Community Development Services 2. DMSION: Planning & Zoning 3. FUND: CRA Special Revenue Fund 4. ACCOUNT #: 109- 2000- 552- 4610 5, ACCT. DESCRIPTION: Maintenance Contracts 6. FY BUDGET: 2001- 2002 7. AMOUNT BUDGETED: $ 40, 000.00 8, GRANT FUNDS: YES_ NO_ X_ AMOUNT 9. FUND TRANSFER: YES NOJ_AMOUNT 10. FROM ACCT: N/A 11. TO ACCT: N/A 12. REASON FUNDS AVAILABEL FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATTACHEDJ_ ADD' LMATFDR NONE BID ITEM DA T A 14,