Okaloosa County BOCC — February 18, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: World Fiber Technologies, Inc. First Amendment DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: The First Amendment to World Fiber Technologies, Inc. Contract C10-1838-IS requires approval by the Board to allow for additional unit costs and to increase the spending authority of the current contract. BACKGROUND: On 11/17/10 the County Administrator, on behalf of the Information Systems Department, executed a fiber optic maintenance contract with World Fiber Technologies, Inc. This maintenance contract has been increasingly leveraged as the Okaloosa County Fiber Optic Telecommunications Utility has continued to expand. The maintenance contract is task order driven and each task order has been approved according to County policy based on the individual spending authority of each task order. The aggregate of the task orders within the fiscal year has exceeded the spending authority of the County Administrator level and, therefore, requires Board approval of an amendment to this contract to raise the potential spending limit. It is also necessary to amend the unit price sheet to allow for greater flexibility in pricing out routine and non-routine tasks. Each subsequent task order under this contract will continue to be subject to County policy. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Approve the Chairman to execute the First Amendment to World Fiber Technologies, Inc. Contract C10-1838-IS. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator