Fort Walton Beach Council agenda — 09-17-03 special Council agenda — reading text

SPECIAL MEETING AGENDA CITY COUNCIL, CITY OF FORT WALTON BEACH SEPTEMBER 17, 2003... 5. 30 P. M. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE PUBLIC HEARING the City of Fort Walton Beach, Florida, 1. Consideration of a Resolution adopting the fInal millage rate for on September 30, 2004, and providing for for the Fiscal Year beginning on October 1, 2003 and ending an effective date. ( Interim City Manager) ( see backup) ( CM03- 2003). Beach making appropriations for certain 2. Consideration of an Ordinance of the City of Fort Walton and certain indebtedness of the City of Fort Walton expenditures, expenses, capital improvements 1, 2003 and ending September 30, 2004, and providing Beach, Florida, for the year beginning October see back- up) ( CM03- 2003). for an effective date. ( 2nd reading) ( Interim City Manager) ( ADJOURN will need a record of the proceedings, decision made with respect to any matter at this meeting Any person who decides to appeal any is made, which record includes the testimony aDd and for such purpose may Deed to eDsure that a verbatim record of the proceedings evidence upon which the appeal is to be based. (FS286. 0105). reasonable modifications for access to this The City of Fort Walton Beach adheres to the American with Disabilities Act aDd will make dial the City Clerk Helen Spencer at 850-833- 9509 to make a request. For Hearing Impaired meeting upon request. Please call City must be received at least 48 hours in advance of 850-833- 9925 or 1-800- 955-8771 ( TDD) or 1- 8 00- 955- 8 770 ( Voi c e). Requests Hall TDD # service. the meeting in order to allow the City time to provide requested  PUBLIC HEARING FY 2003- 04 BUDGET SPECIAL CITY COUNCIL MEETING September 17, 2003 Ordinance 1568 Adopting Budget for FY 2003- 04 Item No. - PH 2 Agenda  2004 Proposed Budget for FY 2003- Script for Public Hearing and Meeting Read Ordinance 1568 by Title: City Attorney: BEACH AN ORDINANCE OF THE CITY OF FORT WALTON EXPENDITURES, MAKING APPROPRIATIONS FOR CERTAIN CAPIT AL IMPROVEMENTS AND CERTAIN EXPENSES, BEACH, INDEBTEDNESS OF THE CITY OF FORT WALTON 1, 2003 AND FLORIDA, FOR THE YEAR BEGINNING OCTOBER FOR AN ENDING SEPTEMBER 30, 2004; AND PROVIDING EFFECTIVE DATE. for comments on Ordinance 1568 Mayor: Open public hearing and ask Walton Beach for the Fiscal establishing the Budget for the City of Fort 30, 2004. Year beginning on October 1, 2003 and ending September Mayor: Close the public hearing. the Ordinance to insert the Mayor: Ask for a motion and second to amend overs as provided finalized open purchase orders and special project carry- by the Interim City Manager. 1568. Mayor: Ask for a vote on the amendment to Ordinance 1568, !!! Ask for a motion and second to approve the Ordinance Mayor: amended, on second reading. Mayor: Ask for a vote on Ordinance 1568. Upon adoption the Mayor shall announce: Mayor: on second reading establishing a Ordinance 1568 is adopted, as amended, fiscal year beginning on Beach for the budget for the City of Fort Walton a final millage rate of 30, 2004, with October 1, 2003 and ending September the roll-back millage of 4. 8105 mills. 4. 9700 mills, which is 3. 32% higher than 09 03 03\budget ord ( 1st) script 903 03. doc c:\ documents and settings~shanahan\ my documents\citymngr\ agendalsp 09 17 03\Budget Ord C:\Documents and SetingsJ\SHAN HAN\ My Documents\ CITYMNGR\Agenda\ sp 2nd) script 9 17 03. doc IfZ-  City of Fort Walton Beach MEMORANDUM Date: September 11, 2003 To: Honorable Mayor and City Councilmembers From: Joyce Shanahan, Interim City Manager CM 03- 2003) Re: Budget Adoption - FY 2003- 2004 ( BACKGROUND is to prepare and submit to Council In compliance with City Charter Section 17, the City Manager and revenues in sufficient amounts to cover all the annual budget identifying expenditures appropriations. DISCUSSION The Interim City Manager has presented to City Council the proposed budget for fiscal year 2003- the week of August 4, 2003. 2004, which was reviewed by Council in budget workshops during the open purchase orders and special project Attached is a copy of Ordinance 1568, along with at first reading on September 3, 2003. In reference to lines 55 through 65 carry- overs as presented and special on Page 2 of this Ordinance, staff will present the final list of open purchase orders into Ordinance 1568 at the second and final reading of Ordinance. project carry- overs for insertion RECOMMENDATION 1568, to insert the finalized open purchase Staff respectfully requests that Council amend Ordinance staff and then adopt the FY 2003- 2004 Budget orders and special project carry- overs as provided by orders Ordinance 1568, on second reading, with the budget documents and carryovers/ purchase encumbrance) lists as attachments. and procedures when adopting the The Florida Department of Revenue requires specific language Ordinance. Therefore, staff proposes the following. 1. Read Ordinance by Title (City Attorney) for Comments (Mayor) 2. Open Public Hearing and Ask 3. Close the Public Hearing (Mayor) 1568 to insert the finalized amounts for 4. Ask for a motion and a second to amend Ordinance the Interim City Manger. and special project carry- overs as provided by open purchase orders Mayor) 5. Ask for a vote on the amendment. (Mayor) amended, on Second Reading (Mayor) Ask for motion to Approve the Ordinance 1568,