Okaloosa County School Board — Regular Meeting, September 27, 2021 — reading text

Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of Fuel Purchasing Agreement with Baker Fire District, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Sep 27, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, FL, effective September 1, 2021, through August 31, 2022. Public Content Request renewal of the Fuel Purchasing Agreement between Baker Fire District and The School Board of Okaloosa County, FL. Baker Fire District agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its emergency response vehicles adhering to the contract terms and conditions of the agreement. The agreement is effective September 1, 2021, through August 31, 2022. Copies of the renewal letter and the original agreement are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL OF AGREEMENT-BAKER FIRE DISTRICT.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 RFP 21-01 Employee Benefits Brokerage & Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 27, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 21-01 Employee Benefits Brokerage & Consulting Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Acentria Public Risk. Public Content Request approval of the committee's recommendation for RFP 21-01 Employee Benefits Brokerage & Consulting Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Acentria Public Risk. Copies of the RFP Committee Recommendation and minutes are attached. For additional information, please contact Russ Frakes, Program Director, Risk Management, at (850) 833-5823. File Attachments RFP21-01 Committee Recommendation - Mtg 09-14-21.pdf (101 KB) RFP 21-01 BOG Meeting MINUTES 7-26-21.pdf (627 KB) RFP 21-01 BOG Meeting MINUTES 9-14-21.pdf (733 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchases Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 27, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 27, 2021 Absolute Date : Sep 27, 2021 Fiscal Impact : Yes Dollar Amount : $1,772,489.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement, and Project 2329 DW EMS Controls/Water Treat Recommended Action : Motion to approve the purchases of HVAC equipment and services from Trane for Fort Walton Beach High School, Longwood Elementary School, Mary Esther Elementary School, Okaloosa Technical College,  Silver Sands School, Southside School, and the integration of a Tracer Ensemble, for a total of $1,772,489.00. Public Content Request approval of the purchases of HVAC equipment and services from Trane for Fort Walton Beach HS in the amount of $365,636.00, Longwood ES in the amount of $331,061.00, Mary Esther ES in the amount of $253,944.00, OTC in the amount of $261,719.00, Silver Sands School in the amount of $245,726.00, Southside School in the amount of $221,196.00, and the integration of a Tracer Ensemble in the amount of $93,207.00, for a total of $1,772,489.00. The purchases are made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW-HVAC Replacement, and Project 2329 DW EMS Controls/Water Treat. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments FWBHS QUOTE.pdf (583 KB) LONGWOOD QUOTE.pdf (731 KB) MARY ESTHER QUOTE.pdf (1,052 KB) OTC QUOTE.pdf (663 KB) SILVER SANDS QUOTE.pdf (973 KB) SOUTHSIDE QUOTE.pdf (794 KB) TRACER ENSEMBLE QUOTE.pdf (643 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 ITB 22-01 Security Fencing Bid, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 27, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds as Available Recommended Action : Motion to approve the committee's recommendation to award ITB 22-01 Security Fencing Bid to American Eagle Fence, Harris Fence Installation, Inc., and Shalimar Industries LLC d/b/a Shalimar Fence, effective September 28, 2021, through September 27, 2024. Public Content Request approval of the committee's recommendation to award ITB 22-01 Security Fencing Bid to American Eagle Fence, Harris Fence Installation, Inc., and Shalimar Industries LLC d/b/a Shalimar Fence. Purchases will be based on fixed pricing and the bid will be used on an as needed basis. Funding will be paid from Capital Funds as available. The three (3) year contract is effective September 28, 2021, through September 27, 2024. Copies of the award tabulation and bid document are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 22-01.pdf (144 KB) ITB 22-01.pdf (1,392 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over