Fort Walton Beach Council agenda — 10-13-2009 regular — reading text

due observance of this Constitution and By -Laws; decide all questions of order; and none other, and perform all customary duties pertaining to the office of President. 105- Sec. 2 -- The Vice- President shall assume the President' s duties in the absence of the President. Sec. 3 -- The Secretary shall keep a record of the proceedings of all meetings, submit applications for membership, carry on all correspondence, read communications at each meeting, and mail written notices to members of the Club, except when excused by action under By -Laws. ' The Secertary shall keep the Constitution and By -Laws of the Playground Amateur Radio Club. The Secretary shall cause all amendments, changes, and additions to be noted thereon and shall permit the same to be consulted by members upon request. The Secretary shall at the expiration of the term of office turn over all Club materials to the succeeding Secretary. Sec. 4 The Treasurer shall receive and receipt for all monies paid to the Club. The Treasurer shall keep an accurate account of all monies received and expended. The Treasurer shall pay no bill without proper authorization (by the Club or its officers constituting a business committee or as stated in the By- Laws). At the end of each quarter the Treasurer shall submit an itemized statement of disbursement and receipts. The Treasurer, at the November business meeting, shall present a budget for approval to the Club for the next fiscal year. The Treasurer shall at the expiration of office term, turn over all Club materials to the succeeding Treasurer. Sec. 5 - The Activities Manager shall organize Club activities to advance the general interest in approved technical, operating, public service and social programs. The Activities Manager shall maintain close liaison with the ARRL Emergency Coordinator to further the fullest possible Club participation in the Amateur Radio Emergency Service„ The Activities Manager shall encourage growth of the hobby by promoting code and theory classes. The Activities Manager shall encourage new stations to report their activities that are a service to the community. The Activities Manager may appoint assistants to aid in specific branches of activity. Sec. 6 - The Club Station Trustee shall be responsible for the safekeeping, care and custody of Club property relating to the Club Station. The Club Station Trustee will be a licensed radio amateur of General Class or above. As the licensed trustee of the Club Station, the Club Station Trustee will serve as the station custodian. Sec. 7 — The Repeater Trustee( s) shall have control of the Club repeater( s) in accordance with regulations of the Federal Communications Commission. The Repeater Trustee( s) shall be responsible, principally thorough the Engineering Committee, for the safekeeping, care and custody of the Club property relating to the Club repeater( s). The Repeater Trustee( s) will be licensed radio amateur of Technician Class or above. ARTICLE IV MEETINGS Sec. 1 - The By -Laws shall provide for regular and special meetings. At regular meetings, the voting members present shall constitute a quorum. At special meetings, 106- one -third of the voting membership shall constitute a quorum for the transaction of business. ARTICLE V DUES Sec. l -- The Playground Amateur Radio Club may levy upon the general membership such dues or assessments specified in the By -Laws, as shall be deemed necessary for the business of the Club within its objectives as set forth in the Preamble. Non -payment of such dues or assessments shall be cause for removal from the list of members in good standing. ARTICLE VI MEMBERSHIP ASSISTANCE Sec. 1 - -- This Club shall enact rules and plans to minimize interference between member stations and with other radio services. Interference, public relations, and operating committees may be established to provide technical advice and assistance to the members and to guide publicity in channels to amateur radio. ARTICLE VII AMENDMENTS Sec. 1 - -- This Constitution may be amended by two -thirds vote of the voting membership. Proposals for amendments shall be submitted in writing at a regular meeting and may not be voted upon until the next regular meeting. The By -Laws may be amended by the majority of a quorum following submission in writing at the previous meeting. ARTICLE VIII RULES Sec. 1 - Robert' s Rules of Order shall govern proceedings on matters not covered by the Constitution and By -Laws. ARTICLE IX HAMFEST Sec. 1 -- This Club shall sponsor, organize, and run (unless decided otherwise by the voting club membership) a yearly event officially known as the Playground Amateur Radio Club Hamfest. This event will normally be held the third weekend in March. 107-  BY -LAWS PLAYGROUND AMATEUR RADIO CLUB Fort Walton Beach Florida November 1, 1986 As amended November 15, 200 1) Sec. I --MEMBERSHIP. Applications for membership shall be submitted at a regular meeting.Applications must express a willingness to abide by the Constitution and By- Laws and such rules as may be promulgated by the Club. Unless a majority of the voting members present object to the applicants application, the application is deemed accepted and full membership privileges shall be awarded upon payment of the required dues and assessments. The new member shall be provided a copy of the Club Constitution, By- Laws, and rules upon membership. Sec. 2 -- MEETINGS. Regular meetings shall be held on the third Thursday of each calendar month at such places, as the President shall order. Special meetings may be called by the President upon written request by any five members of the Club. Written notices shall be sent to all members informing them of the special meetings and the business to be transacted. Sec. 3 -- DUES. a. A regular assessment of $20.00 per voting member is hereby assessed in accordance with the provisions of Article V of the PARC Constitution for the purpose of providing funds for PARE expenses. The second licensed amateur radio operator residing in the same household and at the same address as a regular member is given full membership privileges for a dues assessment of 10. 00. Any additional licensed amateur radio operators within the same family, residing at the same address, are granted full membership privileges without assessment of additional dues. b. Club membership shall be yearly from 1 January to 31 December. New members shall pay a prorated portion of $5. 00 per quarter. Sec. 4 -- REPEATER PRIVILEGES. Procedures for the operation and use of the Club repeater( s) shall be developed by the Repeater Trustee( s) and the Engineering Committee and shall be subject to approval by the Executive Committee and acceptance by the membership of the Club. Sec. 5 -- VOTING PRIVILEGES. All paid up amateur members shall have the privileges of voting. A member shall be considered delinquent if dues are not paid by 1 April. ] Members absent from three or more meetings shall be dropped from the voting membership until. attendance is resumed. Voting by mail shall be authorized only for changes to the Constitution and By -Laws. 108- Sec. 6 — SPECIAL FUNDS. Special funds such as Hamfest, Building and Repeater, shall be established as recommended by the Executive Committee and approved by the voting membership. Sec. 7 -- FISCAL YEAR. The fiscal year of the Club shall commence on the first day of January and shall end on the last day of December. Sec. 8 .—AUDITS. The Executive Committee shall audit the books of the Club during the last month of the fiscal year and shall report the condition of the books at the first meeting of the fiscal year. Sec. 9 -- CLUB PROPERTY. All property shall be inventoried by the Club Station Trustee every six months. The inventories will take place in the months of July and Jan To coincide with the term of office of the Club Officers) All Club property will be the responsibility of the Club Trustee. The Club Secretary, if appropriate, will keep a current list of property by item and serial numbers. Sec. 10 — COMMITTEES. The President shall appoint such committees as desired. The following shall be established as a minimum: a. EXECUTIVE COMMITTEE. The Executive Committee shall be composed of the officers of the Club and the Chairman of the Engineering Committee. The Executive Committee shall be the governing body of the Club and shall perform all duties prescribed by these By -Laws. b. ENGINEERING COMMITTEE. The Engineering Committee shall oversee all planning, installation and maintenance of repeater and station equipment. This committee shall be responsible for the correct operation of the Playground Amateur Radio Club repeater( s) and club station equipment. The committee shall make recommendations to the Executive Committee whenever additional equipment is needed. The Repeater Trustee( s) are permanent members of the Engineering Committee. c. HAMFEST COMMITTEE. The President shall, at the first regular business meeting after having taken office, appoint a Hamfest Committee of not less than five members. This committee shall serve concurrently with the President. 1. DUTIES. The Hamfest Committee shall organize, publicize, run, and report on the PARC Hamfest. They shall submit monthly reports either verbally or in writing at each regular business meeting of the Club. In addition, they shall submit a comprehensive written Final Report to the Club membership after the event but prior to the end of the fiscal year. 2. RESPONSBILITIES. The Hamfest Committee shall be responsible for authorizing the Treasurer to make disbursements from the Hamfest fund for the Hamfest expenses. They may not authorize expenditures in excess of the funds held within the Hamfest fund unless previous authorization is obtained from the Club membership. The Club membership shall then authorize expenditure limited for the main prizes, which the Hamfest K11811  Committee may not exceed. The Hamfest Committee shall be responsible for the selection of the main prizes. 3. DELEGATION. The President may delegate such other duties and responsibilities related to the Hamfest as deemed necessary. 4. REMOVAL. The President or a simple majority of the voting membership may remove the Hamfest Committee or individual members. Sec. 11 -- DISBURSEMENTS. The Treasurer shall make all disbursements. With the exception of the Hamfest expenses, disbursements from the Hamfest fund at the direction of the Hamfest