Fort Walton Beach Council agenda — 10-13-2009 regular — reading text

assistance. Sincerely., Mary Kel: e,, res ent, PGMS 1St 17 -B Street, Fort Walton Beach, FL 32548 Email: parsons 19(a?cox.net Phone: 850- 243 -0370 90-  6 wl hA Will TMt 14 + t. M City of Ft. Walton Beach v Application for Lease or Extension of Lease of City Property You are requesting that the City Council grant your organization a gratuitous lease of n iunicipal - property at non -market rates on the basis that the organization provides a municipal purpose. A i7 unicipal yuty3ose is defined by Florida Law as those activities essential to the health, morals, protection, and welfare of the municipality. The use by a private entity must be one that could properly be perfon ned - or served by an appropriate governmental unit, or which is demonstrated to perfonn a function or serve a purpose which would otherwise be a valid subject for the allocation of public funds. Please read the For Your Information section before completing this foral. Applicant (Name of Lessee): — Playground Gem and Mineral Society Inc, ( PGrMS) 17B I" Street, poet Walton Beach, FL 32548 Address of Property to be Leased: IRS classification :. Not for Profit 501 ( C )( 3) . Any excess funds beyond expenses derived by dues and donations are invested in equipment, supplies for equipment that Tax Exempt 1\ Fu er _59- 1940256 Mary Kelley, President PGM S Agent /Repi-esentative /Officer: —. 1st 17B Street, Fort Walton Beach, FL 32548 Contact Address: Contact Telephone Number: 850- 243 -0370 Contact E -Mail Address: arsotts19`64E".cox. net I "erin Requested: 5 years Rent Requested: - $ 1 per yea'. Present PGNIS dues are Single: $ 35. 00 and $ 45. 00 Family that now cover equipment supplies, utilities, maintenance, and improvements. If the Rent Other Request( s): 1. The lessee requests that utilities, internal maintenance, and interior of the external storage shed and its sheet metal roof will be the responsibility of the lessee. External maintenance such as paint, and grass mowing will be the responsibility of the lessor. Access to the main power panel within the building will be provided to the City as needed. If the property now being used as a storage facility by the r Pond DMP -1 Detennination of Municipal Purpose 91- wear out, or building improvement and maintenance. No sales are made from the facility as per our present lease. A volunteer Board of Directors manages the PGMS with no one individual benefitting from the distributions of the Corporation. requested is not acceptable-in today' s environment, please advise us immediately that a workable agreement can be achieved since PGMS has a lot invested in this facility and wants to continue a good working agreement with the City of Fort Walton Beach, FL. 2. If the property now being used as a storage facility by the Fire Department should become available, the PGMS could certainly use this extra space for class room instruction. Please advise us ifthis space is available as an entry structure currently exists if the barrier could be removed at our cost. WIN  Metal Clay processes by a certified instructor; 3. creation of stained glass windows and sun catchers as taught by instructors; 4. learning to work with silver and gold to fabricate jewelry; 5. identification of gems and minerals; 6. enamel art forms and processes; 7. faceting semi -precious stone to jewelry grade stock for rings and bracelets; S. perform dichroic glass firing and instruction on proper processing; 9. intarsia; 10. wire wrap training to wrap semi -precious stones for jewelry; local programs; a local newsletter, The Lttle Gem" published monthly, issued in hard copy and/ or by email. The PGMS has its own vast inventory of specialized diamond slab saws, diamond trim saws, diamond grinders, polishing machines, faceting machines, laps, silver /gold work bench, kiln, audio visual equipment for instruction and display cases showing the rough and finished stones we process. All class room instruction is donated to PGMS and dues paying members. Our Southeastern Federation of Lapidary Arts provides liability insurance covering use of our equipment and field trips as funded by the PGMS. In summary, the PGMS offers a great low cost activity keeping the City occupants active and engaged in the lapidary sciences that provides hours of enjoyment, an outlet for artistry, and continued education for both youth and seniors at a low cost. There is no other commercial or non -commercial organization in Fort Walton Beach that provides lapidary facilities to the community. promote our services on -line that allows feedback from the community along with a Promotional flyer card posted throughout our community all ofwhich attract visitors, Snowbirds, and new members to the Fort Walton Beach area. such as Wm Holland School of Lapidary Arts in Young Harris, GA to get the training we have available here in Fort Walton Beach and the members have access to the equipment after their initial training. The PGMS acts as a responsible custodian to maintain the property as evidenced by our present lease issued in 1999 and the addition of central air conditioning, interior painting, new roof on storage shed, new handicapped toilet and flooring in the bathroom, window replacement after vandalism, steel doors for security, added security fence to keep vagrants from living between this building and old water reservoir, and security motion sensor light at door entrance. The PGMS has experienced membership growth during a time when most organizations have declining membership as the community realizes the value and quality ofthe instruction and use ofequipment provided by the Playground Gem and Mineral Society. 93-  For Your Information There are two guidelines the City Council will follow when making legislative findings to permit the long tern use of public property. A. Is the use to be provided on the property essential to the health, morals, safety, protection or welfare of the City? Or B. Is the use to be provided on the property related to the health, morals, safety, protection or welfare of the City? If Al then it could be a tax exempt, gratuitous lease, if also: 1. Leaseholder is a not -for -profit corporation; 2. Corporation has no stockholders; 3. Profits accrue; to the benefit of the public; 4. Services may,be restricted to specific groups. If B. then the ( -ity Council has more discretion to determine the value for the lease. In either situation the City Council will make legislative findings regarding: 1. The City' s future use for the property; 2. Why the property should not be disposed of by sale and placed on the tax rolls; 3. Who will benefit from the services provided on the property; 4. What benefit the City may receive from the service provided on the property; 5. If an essential service why the City cannot provide said service; 6. Other findings that support the provision of services, type of lease, benefits to City residents, etc. Received /Reviewed Reviewed by CM Reviewed by CA Submitted to Council Action by Finance C uncil 4/ 0/ 13 / 01 Form DMP -1 Determination of Municipal Purpose 94-  YOU MAY ATTACH ADDITIONAL PAGES TO RESPOND TO THE BELOW QUESTIONS Is the use to be provided on this property essential to the health, morals, protection, and welfare of the City? Or, is the use related to the health, morals, protection, and welfare of the City? Florida is particularly devoid of stones, fossils, and minerals except for sand and coral. The PGMS allows those interested in lapidary arts to participate hands -on in an interesting activity that usually converts even the beginner to a Rock -Hound. The welfare of the community is greatly enhanced by the local membership of our 44 persons who have an interest in the lapidary arts including activities, monthly meetings, and weekly training that has included: 1. fabrication of precious and semi- precious stone to forms usable for jewelry and specimens; 2. creation of art form jewelry by Precious -- ---- = Please exp ain wEo e ene cianes will be from the services prove on t e property, afid-To what extent: The welfare of the City is greatly enhanced by the PGMS which actively participates with the local community schools with elementary training in lapidary and mineral education, local library demonstrations and exhibits of the lapidary arts, the Boy Scouts and Girl Scouts use the facility for projects using stones and minerals yearly. PGMS has also conducted demonstrations at the County Fair in lapidary processes. Out -reach extends.to Panama City and Pensacola Gem Societies who visit our group for training and social acitivities. We also have a successful website: www. Playground.gem(c cox.net to r--- 0 ovwk Please explain what benefit the City as a whole will derive from the activities on the property: The PGMS started in 1971, filed Articles of Incorporation with the State of Florida January 23, 1980 Charter Number 750729, brings a formal Society with unique activities to both persons working in the area, retirees and Snowbirds visiting our area. No other organization offers training and equipment to do lapidary work. Lapidary work requires equipment that is very costly such that beginners would have to go to other communities — o PLEASE ATTACH THE ORGANIZATION' S CORPORATE ANNUAL REPORT, ARTICLES OF INCORPORATION, AND ITS BYLAWS BEFORE SUBMITTING FOR REVIEW. Mary Kelley, President, Playground Gem and Mineral Society, Inc Date: © d Print Name and Title Signature Form DMP -I Determination of Municipal Purpose 95-  City Council Regular Meeting October 13, 2009 This page is left intentionally blank 96- Playground Amateur Radio Club. 17 First Street. 1, 054 sq. ft. 97_  CITY OF FORT WALTON BEACH Memorandum TO: Robert Mearns, City Manager FROM: Brandy