Fort Walton Beach Council agenda — 10-13-2009 regular — reading text

agencies, boards and organizations: Beautification Committee, l ?erforming Arts Committee, Historic Sites Committee, Municipal Planning Board, Community Redevelopment Agency, Greater Fort Walton Beach Chamber of Commerce, Board of County Commissioners, and the Economic Development Council. All members, except for those representing the Chamber of Commerce, Board of County Commissioners and the Economic Development Council, shall either work or reside within the City limits of the City of Fort Walton Beach. SECTION 5. APPOINTMENT. Each of the committees, agencies, boards and organizations referenced in Section 4 shall recommend a member for consideration for appointment by the City Council. If the recommended person is not appointed, the committee, agency, board or organization shall make successive recommendations until an appointment is made by the Council. The citizens at large shall be nominated by any City Council member. SECTION 6. TERMS. Each of the three ( 3) citizens at large, Chamber of Commerce representative and Economic Development Council representative shall serve for a four ( 4) year term. Each of the other members shall serve for the length of their respective current terms on each applicable committee, agency, board or organization. After term expiration, each applicable commission, agency, board or organization will recommend a member for consideration for appointment or reappointment by the City Council. The Vision Committee' member term shall immediately terminate if the individual is no longer a member of the committee,, agency, board or organization, represented. SECTION 7. EFFECTIVE DATE. This resolution shall take effect immediately upon approval by the City Council and signature by the Mayor. ADOPTED: MAYOR: LARY7' TRENARY ATTEST: CITY CLERK HELEN SPENCP, The form and legal suf f iciency of the foregoing has been reviewed and by the City Attorney. P OME IL E, TIT?-XTIPORNEY Di8P081TDDDi '  City Council Regular Meeting October 13, 2009 This page is left intentionally blank 78_  CITY COUNCIL MEETING October 13, 2009 Discussion - Direction - Action Direction: Request from Fort Walton Beach Housing Authority to refund the FYE June 30, 2009 PILOT payment in the amount of $24, 021. 49. Synopsis: Council may direct staff to refund none, a portion or all of the payment Agenda :Item Number: 9. 1  CITY OF FORT WAL TON SF. ACH Memorandum To: Bob Mearns, City Manager From: Brandy Wunker, Finance Director Subject:Fort Walton Beach Housing Authority —Waiver ofPayments in Lieu of Taxes Date: September 9, 2009 L BACKGROUND : 1. 1. In May 1968, the City entered into a cooperation agreement with the Fort Walton Beach Housing Authority to provide low -rent housing in the City of Fort Walton Beach. The agreement provided for Payments in Lieu of Taxes ( PILOT) to the City of Fort Walton Beach. 1. 2. According to the agreement, the FWB Housing Authority will make annual payments to the City calculated upon the lessor of either: 1. 2. 1. 10% of the Shelter Rent actually collected, not to exceed 10% of the amount actually charged 1. 2. 2. The payment permitted by applicable state law in effect on the date such payment is made. 1. 3. Pursuant to Florida State Statute 423. 02, housing projects are exempt from taxes and assessments, however in lieu of such taxes a housing authority may agree to make payments for provided services in the event that such PILOT fees do not exceed the cost of services furnished to the housing authority. 2. DISCUSSION: 2. 1. The PILOT calculated and paid under the current agreement for their FYE June 307 2008 is $ 24,021. 49. 2. 2. In their letter dated September 4, 2009, the FWB Housing Authority requests a full refund of the 2008 PILOT payment to reinvest into community development. 2. 3. The recent history of the City has been to waive or refund all or a portion of the proceeds of the PILOT payments received from the FWB Housing Authority. A schedule of the historical payments is attached. 3. FINANCIAL INFORMATION 3. 1. There are no revenues budgeted in the FY 2008 -09 budget for the PILOT payments due to the historical granting of this refund/waiver request. 3. 2. The total amount of the refund request is $ 24,021. 49. 4. RECOMMENDATION 4. 1. Staff respectfully request City Council direction on granting a refund to the Fort Walton Beach Housing Authority for the FYE June 30, 2009 PILOT payment in the amount of $24, 021. 49. 79_ 5. SIGNATURE BLOCK 5. 1. Submitted by: V V fC) Bran y Wu , nance Director Date 5. 2. Reviewed f6r agenda: Bo arns, Czty Manager Date 6. ATTACHMENTS 6. 1. Schedule of PILOT payment activity 6.2. Utter from. FWB Housing Authority dated September 4, 2009 6. 3. Payment received from FWB Housing Authority dated June 30, 2009 Docid: U: Tinance1 80-  City of Fort Walton Beach FWB Housing Authority -Payments in Lieu of Taxes ( PILOT) 1995 -2008 Year Amount Received Waived FY 2008 24, 021. 49 9/ 4/ 2009 Pending FY 2007 28, 726. 07 10/ 31 /2007 28, 726.07 FY 2006 20, 841. 97 1/ 15/ 2007 20, 841. 97 FY 2005 15, 829.43 5/ 1/ 2006 15, 829.43 FY 2004 13, 333. 00 4/ 11/ 05 6, 667.00 FY 2003 11, 845. 00 7/ 7/ 03 11, 845. 00 FY 2002 6, 309. 00 6/ 26/ 02 6, 309. 00 FY 2001 5, 647. 00 6/ 26/ 02 no FY 2000 6, 708. 60 8/ 21/ 01 no FY 1999 7, 853. 01 3/ 17/ 00 no FY 1998 4, 968. 93 4/ 21/ 99 & 5/ 5/ 99 no FY 1997 5, 118. 00 12/ 22/ 97 no FY 1996 2, 865. 66 5/ 5/ 97 no FY 1995 2, 425. 17 3/ 15/ 96 no Total 156, 492. 33 90,218.47 UARnanceftusing Authority\ PILOT payments /PILOT FEES last printed: 9/10/2009 1: 32 PM 81-  FORT WAL TON BEACH HOUSING A UTHORITY 27 Robinwood Drive, SW Fort Walton Beach, Florida 32548 850) 243 -3224 Fax /TDD ( 850) 244 -6533 liif EQ UAL HOU5I NQ OPPORTUNITY R Gail Sansbury Executive Director VIA September 4, 2009 G111 illf Nl' GE pFF1GL Robert Mearns 107 Miracle Strip Faraway SW F. O. Box 4009 Fort Walton Beach, FL 32549 Dear Mr. Mearns : Enclosed you should find our Computation of Payments in Lieu of Taxes ( PILOT) for FYE June 301 2008 for the amount of $24, 021. 49. Please accept this letter as our formal request for consideration of a full refund of the 2008 PILOT payment to reinvest into community development. The new development project will enhance our community tremendously. As you know we are progressing in the initial development expenses incurred in adding two hundred additional units at Germany Ten-ace. Unfortunately, the use of federal funds to initiate this project is not permissible for our agency. The Department of Housing & Urban Development does not allow funds to be utilized for the additional units and nor do they allow the initial investment for financial and legal advisors to coordinate the development project. Together with the support of the city and other organizations,, our goal to find initial capital can be obtained. If there is any further information or supporting documentation that you need to support our request, please feel free; to contact our Executive Director, Gail Sansbury, at 850- 243 -3224. Thank you for your time and consideration Sincerely, James E. Robbins Board Chairman Board cif Commissioners " Working Together For A Difference" James Robbins, Chairman ' Rev. Earl Tyler, Vice Chairman' Bernard Johnson ' Pat Thornber ' Frederick Thomas ' Lin Mack 82_ Computation of Payments U. S. Department of Housing and Urban Development in Lieu of Taxes Office of Public and Indian Housing For Fiscal Year Ended _ 2008 OMB Approval No. 2577 -0026 ( Exp. 10/ 31/ 2009) Public reporting burden for the collection of information is estimated to average . 4 hours. This includes the time for collecting, reviewing, and reporting the