Fort Walton Beach Council agenda — 10-13-2009 regular — reading text

310. 52 RENTAL REHAB /CONST S. PREVETT BOBOLINK FWB 32548 10, 310. 52 RENTAL REHAB /CONST T. BOBOLINK FWB 32548 10, 310. 52 RENTAL REHAB /CONST HORNBAKER RENTAL R. BOBOLINK FWB 32548 10, 330. 48 El REHAB /CONST RANCOLPH FRESH BOBOLINK FWB 32548 12, 152. 00 RENTAL REHAB /CONST START Okaloosa County /Fort Walton Bch 2008 Interim -2 39-  Page 1 of 1 From: Toni Craig [tonicraig @co)c. netj Sent: Tuesday, Octoiaer 06, 2009 4:24 PM To: Tim Bolduc; Carole Jones Subject: RE: SHIP annual Report Tim This item is sufficient. Thank you. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -6969 www.tonicraig. info From: Tim Bolduc [ mailto: tbolduc@fwb.org] Sent: Monday, October 05, 2009 4: 48 PM To: Toni Craig Subject: SHIP annual Report Here is another agenda item for your review. This came from OCDC today. Tim Bolduc Building Official City of Fort Walton Beach 850 -833 -9605 Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. No virus found in this incoming message. Checked by AVG - www.a%rg. com Version: 8. 5.420 / Virus Database: 270. 14. 3/2414 - Release Date: 10 /05/09 06: 19: 00 10/ 6/ 2009 40-  CITY COUNCIL MEETING October 13, 2009 Consent Agenda Approval of Resolution 2009 -41 for a budget amendment accepting the American Recovery and Reinvestment Act of 2009 funds from FDOT for street resurfacing projects in the amount of $1071246. Synopsis: As approved by Council on June 23rd, 2009; this budget amendment records the revenue and expense Agenda Item Number: 33  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., City Engineer Date: October 5, 2009 Subject: Resolution 2009 -41 - Local Agency Program Agreements for American Recovery and Reinvestment Act of 2009 Funding for Resurfacing Projects 1. BACKGROUND: 1. 1 In February 2009, the President of the United States signed the American Recovery and Reinvestment Act ( ARRA) of 2009, which included funding for transportation infrastructure through the Federal Highway Administration ( FHWA). In the State of Florida, the ARRAfunds are administered through the Florida Department of Transportation ( FDOT) through the Local Agency Program ( LAP). Through the ARRA, the State of Florida received approximately $ 1. 35 billion to fund " shovel ready" highway and bridge infrastructure projects. 1. 2 The FDOT contacted the City of Fort Walton Beach in early February 2009 to discuss the possibility of funding roadway resurfacing projects through the ARRA. The roadways that are eligible for the ARRA funding were required to be on the Federal Aid Road System, which the City had a total of twelve ( 12) roadway segments. City staff prioritized the twelve ( 12) roadway segments based on a Pavement Assessment Condition report that was completed by the Engineering Division to rank road segments by pavement condition through the MicroPaver software program. 1. 3 The FDOT consolidated the prioritized projects from the City and other municipalities and counties in the local area and allowed the local Transportation Planning Organizations ( TPO) to determine the final rankings of the projects. The Okaloosa- Walton TPO included five ( 5) of the City roadway segments in the final submittal to FDOT and the FHWA: 1. 3. 1 Country Club Avenue ( from Mooney Road to Mooney Road) 1. 3. 2 Memorial Parkway NW (from Hollywood Boulevard to Beal Parkway) 1. 3. 3 Wright Parkway SW (from Miracle Strip Parkway to Hollywood Boulevard) 1. 3. 4 Bay Drive SE ( from Brooks Street to Hollywood Boulevard) 1. 3. 5 Yacht Club Drive (from Beal Parkway to Eglin Parkway) 41- 2. DISCUSSION: 2. 1 City Council approved the execution of the Local Agency Program agreements at the June 23, 2009) City Council meeting. Upon receiving the Notice to Proceed from the FDOT for the resurfacing of five ( 5) roadway segments, City staff issued Request for Proposal ( RFP) packages to procure design / build firms to complete the projects. The total amount of approved funding for the five ( 5) roadway segments is $ 1, 607, 246. It was determined that the five ( 5) roadway segments would be consolidated into three ( 3) projects to reduce the number of RFP packages required. The three ( 3) project groups are as follows: 2. 1. 1 Yacht Club Drive and Memorial Parkway NW - $726, 114 2. 1. 2 Country Club Avenue - $ 448, 334 2. 1. 3 Wright Parkway SW and Bay Drive SE - $ 432, 798 2. 2 Proposals were received for the three project groups on September 30, 2009, and Staff is currently evaluating the proposals to determine the highest -ranked design/ build contractor for each project. The recommendation for award of the three projects will be brought to City Council at a later date. 2. 3 Now that the proposals have been received and the projects will be awarded in the FY 2009 -10 budget cycle, the next step in the process is to complete a budget amendment to accept the AREA funding in the amount of $ 1, 607, 246. Resolution 2009 -41 has been drafted to complete the budget amendment accepting the ARRA funding. 3. FINANCIAL INFORMATION: 3. 1 The total amount of funding received through the American Recovery and Reinvestment Act of 2009 for the three ( 3) projects is $ 1, 607, 246. The funding is 100 percent grant funding, so no match is required by the City. Now that the Notice to Proceed has been issued and the proposals received for each project, a budget amendment is necessary via resolution to accept the funding and account for the grant funds in the FY 2009 -10 budget. 3. 2 The $ 1, 607, 246 will be placed in Revenue Account No. 001- 1581- 331- 3900 and all expenses for these projects will use Expense Account No. 001- 1581- 541- 6351. 4. RECOM]WENDATION: 4. 1 Staff requests City Council approval of Resolution 2009 -41 accepting the funding through the Federal Highway Administration as part of the American Recovery and Reinvestment Act of 2009 in the amount of $ 1, 607, 246 for the resurfacing of five roadways in the local area. The resolution also authorizes the City Manager to execute all documents necessary to complete the projects, authorizes the City Engineer to oversee the projects, and authorizes a budget amendment to accept the grant funding. 42-  I RESOLUTION 2009 -41 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, ACCEPTING FUNDING THROUGH THE FEDERAL 6 HIGHWAY ADMINISTRATION FOR ROAD RESURFACING; 7 AUTHORIZING THE CITY MANAGER TO EXECUTE ALL 8 DOCUMENTS NECESSARY TO COMPLETE THE INITIATIVE; 9 AUTHORIZING THE CITY ENGINEER TO OVERSEE THE 10 PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND 11 SETTING AN EFFECTIVE DATE. 12 13 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT "WALTON 14 BEACH, FLORIDA AS FOLLOWS: 15 16 The FederalHighway Administration through the American Recovery and 17 Reinvestment Act of 2009 provides funding for road resurfacing through the Florida 18 Department of Transportation. The City is eligible to participate in this competitive grant 19 program, and has applied for and been awarded up to $ 1, 607,246 for road resurfacing, 20 with no City match required. The projects have been consolidated into three Local 21 Agency Program Agreements: 22 $ 726114 Yacht Club Drive and Memorial Parkway NW 23 $ 4481334 Country Club Avenue 24 $ 4321798 Wright Parkway SW and Bay Drive SE 25 26 The City Council finds that is in the best interests of the citizens of Fort Walton 27 Beach to participate in the American Recovery and Reinvestment Act of 2009. 28 Resolution 2009 -25, adopted on June 23, 2009, authorizes the Mayor to execute the 29 Local Agency Program Agreements and the City Manager to proceed with procuring 30 design /build contracts for each project. 31 32 Therefore, the City Council hereby authorizes the City Manager to execute all 33 necessary documents to complete grant- related purchases and City activities; the 34 Engineer to implement, supervise, and manage the initiative pursuant to City purchasing 35 policies and procedures and Florida law; and a budget amendment to record the grant. 36 37 Budget Amendment for Grant Funds: 38 Revenue Expense 39 001 - 1581- 331 -3900 $ 1, 607, 246 001 - 1581- 541 -6351 $ 116071246 40 41 This Resolution shall take effect immediately upon approval by the City Council. 42 43 44 Adopted: 45 Mike Anderson, Mayor 46 44- 5. ATTACHMENTS:: 5. 1 Resolution 2009 -41 5. 2 Legal Sufficiency E -Mail from City Attorney, dated September 30, 2009 6. SIGNATURE BLOCK: 6. 1 Submitted By: Michael D. Beedie, P. E., City Engineer luct 6. 2 Reviewed and Concur: lo 5 Brandy Wunker, Financial Services Director 6. 3 Reviewed for Agenda: R T. Mearns C' Manager 43- 2 3 Attest: Approved for form and legal sufficiency: 7 Helen Spencer, City Clerk Toni L. Craig, City Attorney 45-  Page 1 of') Charlotte Dunworth