Fort Walton Beach Council agenda — 10-13-2009 regular — reading text

u AGENDA CITY OF FORT WALTON BEACH REGULAR CITY COUNCIL MEETING October 131 2009 6: 00 pm CALL TO ORDER INVOCATION /PLEDGE OF ALLEGIANCE — Reverend Roger Peadro, First Christian Church 1. APPROVAL OF AGENDA 2. SPECIAL PRESENTATIONS — 2. 1 No items 3. CONSENT AGENDA 3. 1 Approval of the minutes of the Special Council Meeting of September 16, 2009; Special Council Meeting of September 22, 2009 and Regular Council Meeting of September 22, 2009. ( City Clerk) 3. 2 Approval of the SHIP ( State Housing Initiatives Partnership) Annual Reports from the Okaloosa County Development Corporation for their fiscal years 2006 -07, 2007- 08 and 2008 -09, and authorization for the Mayor to sign the Certificate of Regulatory Reform activities. Synopsis: Annual Requirement by Florida Housing Finance Corporation to account for all funds spent in the three year period. Building Official) 3. 3 Approval of Resolution 2009 -41 for a budget amendment accepting the American Recovery and Reinvestment Act of 2009 funds from FDOT for street resurfacing projects in the amount of $1, 607, 246. Synopsis: As approved by City Council on 23rd, June 2009; this budget amendment records the revenue and associated expense. City Engineer) 4. PUBLIC COMMENTS 4. 1 Comments from the public on items not on the agenda. 5. QUASI- JUDICIAL 5. 1 No items City Council Regular Meeting October 13, 2009 6. ORDINANCES —FIRST READING 6. 1 Ordinance 1796. Alcohol Sales Hours. Synopsis: At the Special Meeting held on September 15, Council voted to remove existing restrictions , for the sale and consumption of alcohol. ( City Manager) 6. 2 Ordinance 1815. Amendment to Chapter 3 ( Building, Construction and Fire Codes) of the Code of Ordinances. Synopsis: References to State adopted codes are out of date. ( Building Official) 7. ORDINANCES – SECOND READING 7. 1 No items 8. APPOINTMENTS 8. 1 Appointment to the Historic Sites Structures Advisory Board. Synopsis: and Member resigned position after appointment to Municipal Planning Board. ( City Clerk) 8. 2 Appointment of Historic Sites and Structures Advisory Board representative to the Vision Plan Stewardship Committee. Synopsis: Previous appointee has resigned from Historic Sites Board. ( City Clerk) 9. ACTION -DIRECTION– DISCUSSION 9. 1 Direction: Request from Fort Walton Beach Housing Authority to refund the FYE June 30, 2009 PILOT payment in the amount of $24, 021. 49. Synopsis: Council may direct staffto refund none, a portion or all of the payment. ( Finance Director) 9. 2 Action: Review of Leases for Playground Gem and Mineral Society and Playground Amateur Radio Club. Synopsis: Council to determine if these organizations provide a municipal need that the City would have to undertake; and determine what lease renewal amount should be. ( City Manager) 9. 1. 1 Playground Gem and Mineral Society 9. 1. 2 Playground Amateur Radio Club 9. 3 Action: Approval of Emerald Coast Science Center Lease. Synopsis: As directed by Council, staffhas negotiated a renewal lease. ( City Manager) 9. 4 Action: Approval of Kiwanis Charities Lease. Synopsis: As directed by Council, staffhas negotiated a renewal lease. ( City Manager) 9. 5 Action: Resolution 2009 -42. Approval of revised Purchasing Policies and Procedures. Synopsis: In accordance with Section 4. 01. 02 of the Code of Ordinances, " Administrative practices used for purchases require Council action. " Finance Director) 9. 6 Action: Approval to utilize up to $ 500 in CRA funds to assist with the Chester Pruitt Park Grand Opening event. Synopsis: Approved by Community Redevelopment Agency on September 2, 2009. ( Principal Planner) 9. 7 Action: Authorize the firm of Siver Insurance Consultants to negotiate the February 11) 2010 medical insurance renewal, and authorize same firm to issue an RFP to remarket medical insurance effective October 11 2010. Synopsis: Expertise needed in light ofpotential 13 -17% increase in premiums. ( Administrative Services Director) 9. 8 Action: Renewal of contract with The Advocacy Group at Cardenas Partners LLC. Synopsis: This will be the third year of this company representing the City on legislative matters in Tallahassee. ( City Manager) City Council Regular Meeting October 13, 2009  9. 9 Action: Approval of Interlocal Agreement with Okaloosa County to allow the City to utilize the County' s Construction Board. Synopsis: To bring .forth disciplinary action against contractors out of compliance with State, County and City regulations. ( Building Official) 9. 10 Action: Code Enforcement settlement at 110 Moriarty Street NW. Synopsis: Property owner has recently moved back into this property and would like to settle the codefines with a payment of $5, 000. ( Building Official) 10. CITY MANAGER REPORTS 11. CITY ATTORNEY REPORTS 12. MAYOR/ COUNCIL COMMENTS ADJOURNMENT Quasi -Judicial — denotes that the item must be conducted as a quasi- judicial hearing in accordance with Florida Statutes Action -Direction—Discussion items may be acted upon by the City Council by either a motion with vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 0105 F.S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850- 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850- 833 -9925 or 1- 800 -955 -8771 ( TDD) or 1 -800- 955- 8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. City Council Regular Meeting October 13, 2009  CITY COUNCIL MEETING October 13, 2009 Approval of Agenda No Backup) 1 Agenda Item Number:  CITY COUNCIL MEETING October 13, 2009 Special Presentation No items Agenda Item Number: 2, 1  CITY COUNCIL MEETING October 13, 2009 Consent Agenda Approval of Minutes: Special Meeting of September 16, 2009 Special Meeting of September 22, 2009 regular Meeting of September 22, 2009 3. 1 Agenda Item Number:  MINUTES OF THE SPECIAL COUNCIL MEETING 299 OF THE CITY OF FORT WALTON BEACH, FLORIDA SEPTEMBER 16, 2009 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Wednesday, September 16, 2009, at 5: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Dennis Reeves, Bill Garvie, Bobby Nabors, Bill Patterson, and Dick Rynearson Absent: Virgil Miller Also Present: Bob Mearns, City Manager; Helen Spencer, City Clerk; Toni Craig, City Attorney; and Department Directors PURPOSE The purpose of the Special Council meeting is to adopt the millage rate and the budget for Fiscal Year 2009/ 10. CALL TO ORDER The Mayor called the meeting to order. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Reeves moved to approve the agenda as the business of the day. Mr. Nabors seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). RES. 2009 -39 ADOPTING THE MILLAGE RATE FOR FY 2009110 The Mayor read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; AND SETTING AN EFFECTIVE DATE. Charlotte Dunworth, Budget/Grants Manager, advised that in accordance with TRIM requirements, the City' s advertisement ran in the Daily News on Monday, September 14, 2009. The Mayor stated the millage rate for the City of Fort Walton Beach for FY 2009 -10 is 4. 1986 mills, which is 5. 35% below the rolled -back rate of 4.4359 mills. The rolled -back rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 4. 1986 mills is to provide sufficient revenues to balance the General Fund budget. The Mayor opened the public hearing. As no one wished to speak the public hearing was closed. Mr. Garvie moved to adopt Res. 2009 -39 to set the millage rate for the City of Fort Walton Beach at 4. 1986 for the fiscal year beginning October 1, 2009 and ending September 30, 2010. Mr. Patterson seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). The Mayor stated the millage rate for the City of Fort Walton Beach is 4. 1986 mills for the fiscal year beginning October 1, 2009 and ending Septemb qr - 30, 2010, which is 5. 35% below the rolled -back rate of 4. 4359 mills. 300 Special Council 9 -16 -09 RES. 2009 -40: ADOPTING BUDGET FOR FY 2009/ 10 The Mayor advised a revised resolution was provided to Council and read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2009 AND ENDING SEPTEMBER 30, 2010; AND SETTING AN EFFECTIVE DATE. The Mayor stated the budget for the City of Fort Walton Beach for FY 2009 -10 is $ 36, 066, 691, which is $ 471, 182 or 1. 3% less than the adopted FY 2008 -09