Fort Walton Beach Council minutes — 10-09-2001 Regular — reading text

281 INtJ'T& S RBGULAB COUNCIL MEETJN OF TB& TIlE CITY 01'fORT WALTOJnmACB rrDIID BERt il'WNJ A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, October 9, 2001, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Glenda Glover I Councilmen: Clay Carnathan, Janet Baggett, Jim Dowling, Jim Tucker, Chuck Kelley, and Mike Anderson. Absent: Dr. Wayne Pullen Also Present: Reid Silverboard, City Manager; Helen Spencer, City Clerk; Joyce Shanahan, Finance Director; Jerry Miller, City Attorney; Department Directors and Media The Mayor called the meeting to order and welcomed everyone. She requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. VO('. 4.l' ION' AND PU~ D(;'~ Mayor Glover gave the invocation. Aaron Alexander, Cadet Captain with the ROTC from Fort Walton Beach High School, led in the Pledge of Allegiance. ICOMMENDAnON- FlRE'. GHn:R~ The Mayor presented a commendation to Fort Walton Beach Firefighter Gene Large for his service in Washington State during the U. S. Division of Forestry Wildfire Deployment in August and September of 2001. Commendations were also given to Firefighters Anthony Brady and Gary Kruschke and retired firefighters Richard Moak and Richard Pitts for their service to the people of New York City during the Florida Region 1 DMAT Deployment September 19- 30, 2001. ICoNSENT ." GENU.-\! Mrs. Baggett moved to approve the following Consent Agenda item. Mr. Tucker seconded motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (Pullen absent). OV." L OF MlNUTE~ Approval of minutes from the Special Council Meetings of September 24 and 26, 2001, and the Regular Council meeting of September 25, 2001. tpUBuc BEARINC'... oU. 1451: TATTOOlBODY PJERCJNGAS CONDITIONAL ~ The City Attorney read the ordinance by title only. AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA; PROVIDING FOR AUTHORITY; AMENDING CHAPTER 20. LAND DEVELOPMENT CODE, ARTICLE III. ZONING, DIVISION 4. DISTRICT REGULATIONS, SUBDIVISION XIII. REDEVELOPMENT PROJECT AREA, SECTION 20-693. MUMS- I MIXED USE MAIN STREET DISTRICT, SUBSECTION ( B). DEFINITIONS AND SUBSECTION ( D). CONDITIONAL USES, BY ADDING A DEFINITION FOR THE TERM " TAITOO/BODY PIERCING STUDIO" AND ADDING TAT OO/BODY PIERCING STUDIO AS A CONDITIONAL USE; PROVIDING FOR REPEAL OF PRIOR PROVISIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. The Mayor opened the public hearing. As there was no one who wished to speak, the public hearing was closed. Mr. Tucker moved to adopt Ord. 1451 on second reading. Mrs. Baggett seconded motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (Pullen absent). 282 10/ 9/ 01 tR,EGUI.AR AGENDA-POI. ICE PURSUIT VF.H1CI. E~ Mrs. Baggett moved to authorize the City Manager to purchase four (4) Ford Crown Victoria police pursuit vehicles utilizing FY 2000/ 01 Bid #01- 101, from Onille Beckford Ford of Milton, Florida, through the State Contract, in the amount of $20, 459. 00 per vehicle for a total amount of $ 82, 326. 00, with options to include spotlight, body side molding, rain shields, heavy duty rubber flooring, vinyl front bucket seats, wheel center caps and two sets of shop manuals. Mr. Carnathan seconded motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (Pullen absent). fCHANGI ORDER REQtJEST- PAR1QNG LOT~115 MIRACLE$ TRU" P.A.RKWAYj Mrs. Baggett moved to approve a change order in the amount of $1, 659. 45 to Gulf Coast Paving & Grading, Inc., to provide FDOT- required curb and sidewalk repairs adjacent to the public parking lot at 115 Miracle Strip Parkway, and to authorize the City Manager to execute any future change orders up to $ 10, 000 per occurrence and not to exceed the aggregate cost of 5% of the total construction cost, or $ 14, 942. 00. Mr. Kelley seconded motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (Pullen absent). IAM.i:ND.MENT or CON11IACT-ENGINu.R.~ G.sIRi CEs. BRO( JKS ST.RJ:ET' IMPItOVtM'lN1Sl Mr. Dowling moved to approve an amendment to the contract with Volkert & Associates, Inc., increasing the fees for the sewer replacement construction documents for the Brooks Street Improvements project from 11, 500. 00 to $ 15, 000. 00, and requiring a delivery of final plans and bid documents by October 31, 2001. Mr. Tucker seconded motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (pullen absent). raID OI- I5ft RESIDENTIAL REHAB OF 319 HOLLYWOOD .BLYD.I Mrs. Baggett moved to award Bid # 01- 154, Residential Rehabilitation of 319 Hollywood Blvd., to the lowest responsive responsible bidder, Decks & Such, in an amount not to exceed $ 24, 723. 98, under the City' s Community Development Block Grant Program, Program Year FY 2001- 2002. Mr. Tucker seconded motion. The CDS Director advised that the residence in question is not in the CRA District, and clarified the smoke detectors are hard-wire detectors and are required by HUD. The Mayor called for the vote on the motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (Pullen absent). 1t:.., UlftiRI:... B.SBJBiCDltRI/ B. YUi. Mr. Dowling moved to authorize the City Manager to extend the food and beverage lease agreement with Joe Neely at the Fort Walton Beach Golf Club for $300. 00 per month until the completion of the Clubhouse construction or June 1, 2002, whichever date occurs first. Mrs. Baggett seconded motion. Council acknowledged the fact that the payment will drop from $ 1, 250. 00 to $ 300. 00 per month for the remainder of the lease, and that Mr. Neely has provided excellent service for many years, working at a minimum profit. The Mayor called for the vote on the motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (pullen absent). IC'HA:1~GE ORDER KEQIJES"f- POLJCf;t, J. RE J FACIlJT\" Consideration of Change Order No. I for removal and replacement of soil at the PoliceIFire Facility project. The City Manager reported that muck discovered at the site of the new police station has been removed, excavated, and replaced with good soil at a cost of $58, 118. 50, and that a layer of non- consolidated peat has been found by the soil engineers, who have recommended piling the dirt on top of the peat and leaving it there for 30 days to stabilize the layer, which would cost approximately $ 45, 000. 00. Once compacted, the area where the fire bays will be built will be excavated and filled with dirt. The City Manager requested Council's approval of a change order in the amount of $98, for this process to be done. He explained the cost may have to be adjusted since the amount is 00()()(/ estimated, and that he will bring back any adjustments to CounciL Mr. Tucker moved to approve Change Order No. 1 in the estimated amount of $98, 000. 00 for removal and replacement of ~ oii at the Police/ Fire Facility project. Mrs. Baggett seconded motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (Pullen absent).  10/ 9/ 01 283 lcHA)I(;& ORDI:R RKQ1iI:S1'- UIIRA.R" RI:VLti~ Consideration of a Change Order in the amount of $22, 270. 00 for revisions to the library for the envelope consultant for the metal building portion of the project and for additional time and supervision required by the contractor to perform the work. The City Manager informed that revisions identified by the building envelope consultant for the metal building portion of the library project in the amount of $22, 270, 00 need to be approved by October 10. He explained items one through seven address additional work to enhance the building' s protection from the elements, and item eight is I for additional time and supervision required by the contractor to perform the work. Discussion included the cost of $10, 900 for providing an ice and water shield over the felt, and Council' s disapproval of item eight for additional time and supervision by the contractor to perform the work. Mr. Dowling moved to approve Items 1 through 7 of a Change Order in the amount of $ 21, 070.00 for revisions to the library for the envelope consultant for the metal building of the portion of the project as follows: 1) Provide 105 LF of additional6x6 gutter and downspouts at a cost of $1, 145. 00; 2) Provide 10 LF of additional rain diverters at a cost of $115. 00; 3) Provide a rubberized sheet of ice and water shield in lieu of felt under all metal roof at a cost of $10, 900. 00; 4) To remove two layers of felt already installed prior to Ice and Water Shield installation at a cost of $ 1, 130. 00; 5) Provide 600 LF of aluminum cladding at a cost of 3, 985. 00; 6) Provide continuous cleats at eaves at a cost of $ 3, 160. 00; and 7) Change Detail " G" as a modification of the flashing intersecting the main roof with the metal roof of the SW tower at a cost of 835.00, for a total amount of $21, 070.00. Mrs. Baggett seconded motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Kelley, and Anderson in favor (Pullen absent). The City Manager advised he would contact the contractor and explain Council's decision. Mflt. Rtimt.'.... r.__ Mr. Carnathan moved to appoint Richard E. Gercak, 214 Miracle Strip Parkway, Fort Walton Beach, to the Municipal Planning Board for an unexpired term until February 21, 2004. Mr. Kelley seconded motion and it carried by a vote of 5 to 1 with Carnathan, Baggett, Dowling, Kelley, and Anderson in favor and Tucker opposed (Pullen absent). u..._.. ........ ... tIMfjU............ ': . :.' .', ... rD......... Q;.',: .:.. :::: a::'.: '..~ i .......,,' ..... :;.' .iN... ",' ........ The Mayor discussed the proposed redistricting options by the County Commission which would