Okaloosa County BOCC — January 17, 2017 — 1-17 PMA Final Payment

CONTRACT/LEASE E|LED PAYMENT APPROVALBORMCOCK 1l COMPLETE AND FORWARD TO THE NEXT DEPARTMENT COMPLETED BY DEPAREMENTC[RCUIT COURT OKALOOSA COUNTY pate: 12/27/2016 CRESTVIEW, FL. VENDOR NAME: Peter Mayer Advertising vENDOR # 21300295 CONTRACT/LEASE#: C12-2007-TDC TASK COUNTY/FEMA VENDOR BUDGET INVOICE # ORDER # PROJECT # DEPARTMENT #| ACCOUNT# SRS (If Applicable) (If Applicable) 012054-0000 104 2051000 $ 7,496.56 012054-0000 104 2051000 $ 22,489.69 FY16 expense TOTAL $29,986.25 APPROVED FOR PROGRESS PAYMENT (please sign. as applicable and date) CONTRACTOR'S ENGINEER/ARCHITECT/PROJEET MANAGER: DATE: COUNTY SUPERVISOR/PROJECT MANAGER: DATE: _/ 5/25/& DEPARTMENT DIRECTOR: o 2 DATE: [ /4 Z / g CONTRACTS & GRANT MANAGER: DATE: COUNTY ADMINISTRATOR: DATE: (Payments>$25,000.) FINAL PAYMENT FINAL PAYMENT YESNOI:I (If "Yes", forward to Purchasing Services Cgordinator for Close-Out) DATE: ¢ l S' 1M PURCHASING DIRECTOR: - M N (Per Initial Agreement) DATE: / - é/ 20/ 7 CONTRACTS & GRANTS MANAGER: L4 (All Contracts) DATE: /) // 0// 7 COUNTY ADMINISTRATOR APPROVAL: / / (Per Initial Agreement) DATE: BOARD APPROVAL: (Per Initial Agreement) & [— 1| COMPLETED BY FINANCE - ACCOUNTS PAYABLE ONLY FISCAL YEAR: DATE RECEIVED: REVIEWD BY: TOURIST DEVELOPMENT DEPARTMENT ATTORNEY APPROVAL FORM CONTRACTOR NAME: PETER MAYER ADVERTISING CONTRACT #: C12-2007-TDC TASK/PURCHASE ORDER #: FINAL PAYMENT (Inv. 12054) TASK/PURCHASE ORDER AMOUNT: $29,986.69 I have reviewed the above-referenced task/purchase order and find it to be in compliance with the terms of the contract, Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) This approval authorizes the goods/work described in the attached Task or Purchase Order to be performed or acquired. LH This approval authorizes the goods/work described in the attached invoice(s) to be processed for payment. APPROVED AS TO FORM AND LEGALITY: S oo LYNN HOSHIHARA DECEMBER 30, 2016 Peter A. Mayer Advertising, Inc. 318 Camp Street New Orleans, LA 70130 Memorandum TO: Ed Schroeder, Director Okaloosa County Tourist Development Department Emerald Coast Convention & Visitors . 1540 Miracle Strip Parkway SE Ft Walton Beach, FL 32548 FROM: Jay Geiger, Director of Finance Peter A. Mayer Advertising, Inc. 318 Camp Street New Orleans, LA 70130 geigerj{@peteramayer.com 504-210-1263 SUBJECT Invoice recap Exhibit B Transition Job Contract #C12-2007-TDC Activities completed from July 1, 2016 - September 30, 2016 Discovery Facilitating transition of assets and files to client Facilitating and providing consultation for migration of website files to new provider Delivered website related documentation to client Transition Distributed files to clent: Marlketing & Media Plans Project working files for traditional and digital marketing Artwork - logos, stylistic assets, photography, etc Social Media - content calendars, assets and source files. Radio and television spots as well as associated spot numbers ISCI codes Usage rights, photographer/videographer, and talent information Passwords for website staging and production environments, email, FB, etc Transferred ownership of domain names, hosting, email licenses and security certificates Assisted with migration of websites to the new hosting environment Budget Status: Time Budget: Project Budget: $ 30,000.00 $ 30,000.00 12054 § 29,986.25 $ 29,986.25 Invoiced to Date: $ 29,986.25 $ 29,986.25 Remaining Budget: $ 13.75 FETER September Charges Invoice Number ; 012054-0000 Okaloosa County Tourist Development Dept Date : 9/30/2016 1640 Miracle Strip Parkway SE Page : 1 Ft Walton Beach, FL 32548 k P - Attn: Ed Schroeder 'QCT 2 ? ’g\%u‘: B Hours/ Quantity Current Job: 006411 - OKAT Transition (OUT OF SCOPE) (USE THIS JOB #) Component: 01 - OKAT Transition (OUT OF SCOPE) (USE THIS JOB #) Strategy Service