Okaloosa County BOCC — March 18, 2014 — Chilled Cooler Contract — reading text

employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. 4. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee's community, by any employee who is convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. DATE: 02/19/204 SIGNATURE: COMPANY: W.D. Rogers Mechanical Cont. NAME: Dale Rogers (Typed or Printed) ADDRESS: 3018 N Davis Hwy. TITLE: President Pensacola, FL 32503 E-MAIL: billy@wdrogers.com PHONE NO.: 850-432-0160 25  BOARD POLICY ON "NO CONTACT CLAUSE" The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director's decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including if Ivith their submittal. representing W.D. Rogers Mechanical Contractors Inc. Signature Company Name Hereby agree to abide by the County's "No Contact Clause" and understand violation of this policy shall result in disqualification of my proposal /submittal. 26  RECYCLED CONTENT FORM RECYCLED CONTENT INFORMA TION 1. Is the material in the above: VirginX or Recycled__________ (Check the applicable blank). If recycled, what percentage % Product Description: Provide and install a new RTAE 200 Ton Air Cooled Trane Chiller 2. Is your product packaged and/or shipped in material containing recycled content? Yes X Specify: This unit will arrive f ully assembled on a tractor trailor. 3. Is your product recyclable after it has reached its intended end use? Yes _X No__________ Specify: Parts and gases can be recycled when unit expires. The above is not applicable if there is only a personal service involved with no product involvement. Name of Bidder: W.D. Rogers Mechanical Contractors Inc. E-Mail: billy@wdrogers.com 28  LOCAL PREFERENCE DATA SHEET Okaloosa County grants a preference to in-county bidders only when bids are received from firms located in states, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which the out-of-county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Does the state, county, municipality or political subdivision in which your firm is located otter a preference to their local bidders? If "YES," list below the extent of such preference. (If your firm is located in Okaloosa County, you will check "YES"-reciprocal only.) - YES NO If yes, you must identify how you confirmed this information or who you spoke with within your area of business location below: W.D. Rogers Mechanical Bidder's Company Name Signature Billy Barnette - Printed Name 2/28/2014 Date 29  FEDERAL E-VERIFY COMPLIANCE CERTIFICATION In accordance with Okaloosa County Policy and Executive Order Number 11-116 from the office of the Governor if the State of Florida, Proposer hereby certifies that the U.S. Department of Homeland Security's E-Verify system will be used to verify the employment eligibility of all new employees hired by the contractor during the contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the contract to likewise utilize the U.S. Department of Homeland Securities E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and shall provide documentation such verification to the COUNTY upon request. As the person authorized to sign this statement, I certify that this company complies/will comply fully with the above requirements. DATE: 2/28/2014 SIGNA1URE: COMPANY: W.D. Rogers Mech. NAME: Billy arnettè ADDRESS: 3018 N Davis H TITLE: Manager Pensacola, FL 32503 E-MAIL: billy@wdrogers.com PHONE NO.: 850-432-0160 30  INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. W.b Rogers Mechanical Bidder's Company Name çgnaIure - ManuoI 3018 N Davis Hwy Billy Barnette Physical Address Authorized Signature - Typed Pensacola, FL 32503 Manager Mailing Address Title 850-432-0160 850-432-3004 Phone Number FAX Number 850-554-8390 850-554-8390 Cell Number After-Hours Number(s) 3/3/2014 billycwdrogers.com DATE E-MAIL Address 31  KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned W.D. Rogers Mechanical Contractors, Inc. as Principal, and Western Surety Company as Surety, are hereby held firmly bound unto Okaloosa County Jail as Owner in the penal sum of 5% of bid for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns. SIGNED this 18 day of February , 20 14 1 . The condition of the above obligation is such that whereas the Principal has submitted to Okaloosa County Jail a certain Bid attached hereto and hereby made a part hereof to enter into a contract in writing, for the Replacement of Jail Chiller NOW, THEREFORE, (a) If said Bid shall be rejected, or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way