Okaloosa County BOCC — March 18, 2014 — Chilled Cooler Contract — reading text

said Plans, Specifications, the Notice to Contractors, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. REPRESENTATIVES: The authorized representative of the County shall be: Robert E. Sawyer Mechanical Supervisor Okaloosa County Facility Maintenance 5489 Old Bethel Road Crestview, Florida 32536 850-689-4698 Email rsawyer@co.okaloosa.fl.us The authorized representative of L shall be: fi ( :i /il 4v4i- E-Mail: -''r WC 34  All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602-C North Pearl St. Crestview FL 32536 850-689-5960 / 850-689-5032 (FAX) E-mail: jkublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said IA D. has hereto fixed his signature, the day and year above written. 0 BY: A4N ~ T RA: TITLE C TOT STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of , 2014 and is effective on day of , 2014. ATTEST: COUNTY OF OKALOOSA, FLORIDA Gary Stanford Charles K. Windes, Jr. Chairman Deputy Clerk of Court 35  BID SHEET BID #: COR 20-14 BID ITEM: Replacement of the Trane or Equivalent Air Cooled Chiller model RTAA 185 Make Trane Model RTAEI85, 200 Ton Year 2014 Unit Price (Each) $ 145,667.00 Total Bid Price Delivered: $189,990.00 Total Bid Price Delivered (In Words): One hundred eighty nine thousand nine hundred ninety dollars Deductive Alternate (salvage rights to existing unit) 0 deduct Delivery Time Maximum: 12 Weeks Remarks: ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other bidders and has not colluded with any other bidder or parties to bid whatever. (Note: No premiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation will result In the cancellation and/or return of material (as applicable) and the removal from bid list(s). W.D. Rogers Mechanical Contractors Bidder's Company Name Authoriz6dre - Manual 3018 N Davis Hwy Dale Rogers Authorized Signature - Typed Pensacola, FL 3503 President Address Title 850-432-0160 850-432-3004 Phone # Fax # 59-3342222 Federal ID # or SS #  ADDENDUM # 1 SPECIFICATIONS BID #: COR 20-14 BID ITEM: Replacement of the Trane or Equivalent Air Cooled Chiller Model RTAA 185 and extending the chill water supply and return lines. The unit required and covered by these specifications shall be the manufacturer's latest basic production model and shall be equipped with all standard equipment in accordance with the manufacturer's latest literature; a copy of which must accompany the bid along with any and all specifications necessary to verify that the unit either meets or exceeds each and every one of the following minimum specifications. The intent of these specifications is to provide replacement of Trane or equivalent Air Cooled Chiller and the extension of the chill water supply and return lines. Bidder is required to complete blank spaces as provided on each line item. Plainly list compliance with meeting each item and any variation from bid specifications. COMPLY YES / NO A. BASE Provide a Trane air cooled chiller model RTAE-185. Remove old Trane chiller and install new chiller in the same area. Extend the chill water supply and return lines on the roof to the front of building and turn down and out 3 feet from the ground. _Yes Chill water lines The chill water supply and return lines will be iron pipe. You will need to hot tap into existing lines with flange type shut off valves installed. Lines will be run across the roof to the front of the building. Pipe support racks will be needed to support pipes off roof. At edge of roof they need to turn down the front wall to three feet above ground level and turn out with elbow. They need to have flange type shut off valves installed and flange connections with seal caps. All pipe and fittings are to be insulated with an aluminum covering to protect the insulation. All new piping will need to be flushed out and cleaned so as to not contaminate the existing chill water system. Yes SPECIAL NOTE: during the replacement of the existing chiller if the outside air temperature is going to be over 60 dearees, a rental chiller will need to be connected to the chilled water lines that were extended. The jail cannot co Without chilled water for coolin g . All electrical and control wirinci for the new chiller will be done by the County. Also 460 volt three phase power for the rental chiller will be provided to the *c4t side of building by the County. C. Deductive Alternate Removal of existing hone Air Cooled Chiller Model RTAA 185. Bidder is requested to provide an amount to subtract from their base bid for removal and salvage of the existing unit on their bid No sheet.  ADDENDUM ACKNOWLEDGEMENT The bidder acknowledges that he/she has received the following addendum: ADDENDUM NO. I DATED 2/1212014 ADDENDUM NO ADDENDUM NO. ADDENDUM NO DATED ADDENDUM NO. Bidder Firm Name: W.D. Rogers Mechanical Contractors Inc. Address 3018 N Davis Hwy. Pensacola, FL 32503 Title: President Phone #: 850-432-0160 FAX No.: 850-432-3004 27  REFERENCE DA TA SHEET NAME OF CUSTOMER Escambia County School District ADDRESS 30 East Texar Drive Pensacola PHONE NUMBER 850-469-5652 PERSON TO CONTACT Roger McGraw NAME OF CUSTOMER Trane- Pensacola State College ADDRESS 580 E Burgess Rd. Pensacola, FL PHONE NUMBER 251-379-5919 PERSON TO CONTACT oe B NAME OF CUSTOMER PRI-DJI -Whiting Field NAS ADDRESS Milton, FL PHONE NUMBER 850-686-6415 PERSON TO CONTACT John Burns NAME OF CUSTOMER Walton County School District ADDRESS Freeport Elementary School PHONE NUMBER 850-892-1100 PERSON TO CONTACT Mark Gardner NAME OF CUSTOMER Trane- George Stone School ADDRESS 580 E Burgess Rd. Pensacola FL PHONE NUMBER 251-379-5919 PERSON TO CONTACT Joe Breland 22  COMPANY DATA Physical Address & Phone #: 3018 N Davis Hwy. Pensacola, FL 32503 850-432-0160 Bidder's Company Name: W.D. Rogers Mechanical Contractors Inc. Physical Address: 3018 N Davis Hwy. Pensacola, FL 32503 Contact Person (Typed - Printed): Billy Barnette Phone t: 850-432-0160 Cellular #: 850-554-8390 - Federal ID # or SS #: 59-3342222 Contractor's License #: CGCO59201 Fax #: 850-432-3004 Emergency #s After Hours, Weekends & Holidays: 850-554-8390  CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either "yes" (a county employee, elected official, or agency is also associated with your business), or "no". If yes, give person(s) name(s) and position(s) with your business. YES x NAME(S) POSITION(S) FIRM NAME: W.D. Rogers Mechanical Contractors Inc. BY (PRINTED): Dale Rogers BY (SIGNATURE): TITLE: President ADDRESS: 3018 N Davis Hwy. Pensacola, FL 32503 PHONE NO. 850-432-0160 E-MAIL billy@wdrogers.com 24  DRUG — FREE WORKPLACE CERTIFICATION THE BELOW SIGNED BIDDER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying