Okaloosa County School Board — Workshop Meeting, June 9, 2016 — reading text

amount of $35,925.50. Public Content Request approval for Okaloosa Technical College to purchase computer equipment from Dell in the amount of $35,925.50. The purchase is made through the State of Florida Alternate Contract 43211500-WSCA-15-ACS Computer Equipment, Peripherals & Services, effective through March 30, 2017. Funding will be paid from General Funds, Project 2016 Adult Technology Fees. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College & Choice High School at (850) 833-3500. File Attachments Dell.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid: 14-B-113 Walk-In Cooler/Freezer, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on with School Board of Brevard County bid #14-B-113 Walk-In Cooler/Freezer. Public Content Request approval to tag-on with School Board of Brevard County bid #14- B-113 Walk-In Cooler/Freezer. Purchases will be made on an as needed basis through this fixed price bid. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective through May 13, 2017 and copies of the award documents are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID 14-B-113.pdf (577 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase: AdvanceED, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,825.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from AdvancED in the amount of $33,825 for 2016-2017 Accreditation Fees. Public Content Request approval of the purchase from AdvancED in the amount of $33,825 for Accreditation Fees for the 2016-2017 school year. Funding will be paid from General Funds, Project 7008 Curriculum Development. This purchase is exempt under 6A-1.012(11)(a). A copy of the quote is attached. For additional information, please contact Denise McLaughlin, Specialist, Professional Development, Curriculum at (850) 833-3385. File Attachments AdvancED.pdf (1,330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #17-01 Kristen Elder, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,240.00 Budgeted : Yes Budget Source : Internal Funds, Dance Recommended Action : Motion to approve Service Agreement #17-01 between Kristen Elder and The School Board of Okaloosa County, FL, on behalf of Crestview High School to provide Dance Team services. Public Content Request approval of Service Agreement #17-01 between Kristen Elder and The School Board of Okaloosa County, FL, on behalf of Crestview High School, to provide Dance Team services. The Provider will be paid $520.00 per month, for a total contract amount not to exceed $6,240.00. Funds will be paid from Internal, Dance. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the Agreement is attached. For additional information, please contact Dexter Day, Principal, Crestview High School at (850) 689-7177. File Attachments SA# 17-01.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.14 School Volunteer List, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Request forms from various schools. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments Binder 1 - May Volunteers.pdf (2,678 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Request to cannabilize two computers presented by Eric Mitchell, Director of MIS/ IT and recommended by the Superintendent for approval Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 13, 2016 Absolute Date : Jun 13, 2016 Fiscal Impact : No Recommended Action : Request approval to cannibalize two computers presented by Eric Mitchell, Director of MIS/IT. Public Content Request to cannabalize two computers. V34922 and V34884. These are obsolete GIS systems. Some of their parts will be used for the replacement systems. File Attachments Asset Property for Cannabilization.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Self-Help Project for the upgrade of the high jump area of the track and field facilities at Niceville High School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 13, 2016 Absolute Date : Jun 13, 2016 Recommended Action : Motion to approve the Self Help Project to upgrade the high jump track and field facilities at Niceville High School. Public Content Niceville High School would like to complete a Self-Help Project to upgrade its track and field facilities by creating a designated high jump area at the south end of the track. This involves the removal of approximately 6,000 square feet of grass and laying an asphalt surface. This project is totally funded by the school through fundraising and funds are held in the Finance Department. Attached is the scope of work for the self-help project and a proposal from C. W. Roberts Contracting, Inc. File Attachments NHS Self Help Project Upgrade High Jump area of Track & Field Facilities.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and