Okaloosa County School Board — Workshop Meeting, June 9, 2016 — reading text

the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-13-16.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.5 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 13, 2016 Absolute Date : Jun 13, 2016 Fiscal Impact : Yes Dollar Amount : $43,850.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-06-13.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Readiness Provider Contract, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 13, 2016 Absolute Date : Jun 13, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 1, 2016 through June 30, 2017. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for the following eight (8) elementary schools: Antioch Elementary School, Bluewater Elementary School, Bob Sikes Elementary School, Northwood Elementary School, Plew Elementary School, Riverside Elementary School, Walker Elementary School and Wright Elementary School. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Contract. The School Board of Okaloosa County, Florida, will begin the new contract year, July 31, 2016 through June 30, 2017 using this agreement. File Attachments ELC 2016-2017 Contract.pdf (3,418 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of Check Recovery Agreement between  The School Board of Okaloosa County and Safe-Chek, Inc., for NSF Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc., for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2016-2017, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, within a 48-hour period. Other benefits Safe-Check has provided are quicker reimbursement turn-around time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal-Check Recovery Agreement.pdf (395 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Renewal of RFQU 12-Q02 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve renewal of RFQU 12-Q02 Construction Cost Engineering Consulting Services. Public Content Request approval to renew RFQU 12-Q02 Construction Cost Engineering Consulting Services, effective May 29, 2016 through May 28, 2017. Contract period and pricing are fixed based on Year 5 of contract terms. The vendor is Faithful + Gould, Inc. Copies of the vendor renewal letter and original contract are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF RFQU 12-Q02.pdf (936 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of ITB 13-B10 New & Recapped Tire Service, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 13-B10 New & Recapped Tire Service, based on fixed prices. Public Content Request approval to renew ITB 13-B10 New & Recapped Tire Service, based on fixed prices. The awarded vendor is GCR Tires, Inc. and the renewal contract is effective July 1, 2016 through June 30, 2017. Copies of the vendor renewal confirmation and original tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments RENEWAL-ITB 13-B10.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,925.50 Budgeted : Yes Budget Source : General Funds, Project 2016 Adult Technology Fees Recommended Action : Motion to approve the purchase from Dell in the