Okaloosa County BOCC — May 4, 2013 — C12-1962-COR — reading text

through September 30, 2013. This contract may be renewable for three 4) (3) additional 1-year periods upon agreement by both parties. INFORMATION - Questions of a technical nature should be directed to Lt. April McQueen, Okaloosa County Department of Corrections; 850-689-5690. Any other questions should be directed to Richard Brannon, Okaloosa County Purchasing Department; 850-689-5960. Any changes by the County to specifications shall be in writing in the form of an addendum and furnished to all bidders. Verbal information obtained otherwise will not be considered in awarding of bids. All bidders are required to conduct a site visit and become familiar with the scope of work before submitting a bid. INSURANCE REQUIREMENTS Contractor’s Insurance 1. The Contractor shall not commence any work in connection with this agreement until he has obtained all required insurance and such insurance has been approved by the Okaloosa County Risk Management Officer nor shall the Contractor allow any subcontractor (approved by County of Okaloosa) to commence work in this subcontract until all similar insurance required of the subcontractor has been so obtained and approved. 2. All insurance policies shall be with insurers licensed to do business in the State of Florida, and any insuring company is required to have a minimum rating of A, Class X in the Best’s Key Rating Guide published A.M. Best & Co., Inc. 3: The County of Okaloosa shall be furnished proof of coverage by a certified, complete duplicate of all insurance contracts including every endorsement. The complete insurance contracts must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the Contractor. The County shall retain the right to reject all insurance contracts that do not meet the requirement of this Agreement. 4, The insurance definition of Insured or Additional Insured shall include subcontractor, sub-subcontractor and any associated or subsidiary companies of the Contractor that are involved and which are part of the contract. 5. The County of Okaloosa reserves the right during the term of this contract to Last Revised - 03/28/2012 Pg. 12 PROPOSED BOARD POLICY ON “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is advertised and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director's decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. representing ABL Management, Inc. Company Name } Signature C Mae Hereby agree to abide by the County’s “No Contact Clause” and understand violation of this policy shall result in disqualification of my proposal/submittal. Last Revised — 03/28/2012 Pg. 21 i ei Management m= April 10, 2012 Mr. Richard L. Brannon Purchasing Director Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, Florida 32536 RE: BID ON INMATE FOOD SERVICE Dear Mr. Brannon: ABL Management, Inc. is pleased to present this proposal for the operation of the Okaloosa County Correctional Facility Inmate Food Services. Our proposal is designed to depict ABL Management's willingness and ability to work with and perform the services required for the Okaloosa County Correctional Facility. Our operating policies highlight personal service, quality, customer satisfaction, on-going employee training and immediate client response. ABL Management is responsible for providing the food service at over one hundred facilities. The owners and executives of ABL Management, Inc. have over one hundred years combined experience in correctional food and food service management. ABL Management, Inc. would like for you to consider our proposal as part of our plan of operation. As you read through our proposal, you will find we have a thorough and complete program to offer you. We are committed to providing the best in quality and service in the correctional food service industry. Should you have any questions concerning any part of this proposal, please feel free to call me at (800) 375-1293. Sincerely, hairman, President and CEO JDA:sda ¢ P.O. Box 40486 @ Baton Rouge, LA 70835-0486 + Phone: (225) 272-6063 Fax: (225) 273-2165 ¢ www.ablmanagement.com ¢ ¢ JohnAppleton@ablmanagement.com ¢ TABLE OF CONTENTS OKALOOSA COUNTY CORRECTIONAL FACILITY Bonds Request for Proposal and Addendum Cover Letter Proprietary Statement Table of Contents SECTION 1 Corporate Profile... ce eececsesecseceeeseeeeeceeenessnecnesceesnerneetiesneeciesseasieesensenesseeseengs 1 Correctional DiviSion .......ccccccccccccccccccccceceeeeeeeeeeeeeeeeeeeeneeeneeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteas 3 Professional Memberships ...........::::ccccccccesssseceeeeeereseeeseeeeeeeeeerrenneeenicnieeeeseenetnn 4 Corporate Officers and StoCkhOlders...........:cccccseeeeteeeeeeterereeeerserieersscieseneeeneees 5 Special Techniques and Services...........:ccccccecee teeter rene enaneniesieeeeeeeiese 6 Business Partner and Community Event ...........::ccsccccccssesssseeeeeeeereeeeersnieeeeeeeeees 7 Achievements and AWalrdsS .........ccccccccsecssseereeeeeeeeeeeessseeeeeeeeeeessseeeeeeaueeeeneeeteninnniags 8 National Sheriffs’ Association Letter ........... ccc ceesesessssssssssessssseeeeesssseaeaeeeeaaeeaeneenee 10 Reference Letter ........cccccccccccccccccecececceeeeeeeeeesececeeeeeesesansceeeseeeeeeeeeseeesssseeseeeeeeeeenenes 11 American Correction Association Accreditation ............cc:ccceeeeeeecseneennneeereerrerene 12 Correctional Division, Experience & References ...........cccccceeeeeertinrrereeeereneetne 13 Organizational Chart ........ccccccccscssecssecstessneesteetereteetenreseeesensnrscnceneeseneseseseeesneetigs 14 Project TCQM oo... eceecsesesstseseecreenescseenesseecneseeetieenestesnescacnsseesseesessseessereesnnenaetaes 15 Resume of Chairmann...........cccccccccssceeceeeeeseeeereeeeneeesenseeseceeeseeeeeeeessnnncnnicieeeeeeeeees 16 Resume of Vice President ...........ccccccceececeeeeeeeeeeenneneeeeeeeeseeeeeeeseeeeeeeeeeeeeenaarnererentes 17 Resume of Vice President ..........ccccc ccc rrrrneneceneneeeeeeeeesssaaaaenreseeseneesiinneneeees 19 Resume of the Director of Operations «0.0.0.0... eect eeeenteeeeeteeniee eee reneeeeennias 21 Resume of Dietitian ................ccccssssssssssnecseeseeeeecasesseueesaaeaaaaaessassaaeaaaaeaeeaaaaneaenneees 23 Central Office Capability 0.0.0... ccc eeee ees eccreecneeriertieeeenasereasseeserseeerenens 25 ReSources Available 0.00... cccccccssscceseceeeneneeeeeseuaeeeueneneeeeenaeeeeseseeaeaaaaaaaaeanananananea 26 Financial History and Capability..............ccccceeeseeeeeeeteeeeenee seer ersereesranerrseeeteneeeenenas 28 Page 1 of 4 TABLE OF CONTENTS SECTION 1 (continued) Letter of Stability 0.0... ec ccseeseeeeseeeeeeseeeeeeeeessneesieeereeseneseeesranesseeaeseesenanersaeetaas 29 Certificate of INSUANCE.......... nnn nn nine 30 Support Services oo... cesses ceseesseceeeenecseeseeceeneenersenesiecsseenesenseesesseeesenerseey 31 Local Organizational Chatt .......cccccccssesceseseeseeerneneeneetaesseessseserseaseeseeseesnneranenes 32 Method of SUPerviSion ........ ee cece ees eee eeeneeeeeeeeeneeeseeeecieeerneateneeseneateneecceesseeeenees 33 Resume of District Manager ......0. cece cecee secre eeeceeestieeeciaeeerneeeeetinenanseneneennees 34 District MANAQeN........ccccceceeetteesesseesseeeeeneeeecnecneeeseaeeeeseeeernaeesessuasesesteseneeessonseeseneas 36 Resume of Quality Control... eee eres eeteeeneecnersneetecrereieetineniiersnnerines 37 Quallity CONTIN 0... eee ee eeeeere cece sein eeesceneeseeesnesseeceesereneeneeneseaesneeneaereneaneaeensasenens 38 ABL Staffing Plans.........::cccceseceseecsssecsseeeseeeeeseesseeesceeesenessieeenieeseeessaracennesenersaess 40 ABL Staffing Chart .........eeceeeecesseceecsesseesnsesseesseessessnesiescesseesseerirenieneneseseges 41 Resume of Proposed Food Service Director need reSUME ........ cee 42 Food Service Director ............ccceeeecseeceeeeeeeee tere eeeee eee eeerraaeeneeeeeeeeseeeenieeeeeeeeennnes 43 Assistant Food Service Director..............ccceseeeccssseeeessereteeeeeeeeeeteeeenieeeereeeerrenniiaags 44 Hourly SUPCIVISOF «0.00... eeece cc seeeeceeeceeestreeneeceeetiestarerieetinerieetiaesaneneeenseeseenseessnenes 45 Inmate Job Descriptions .......... eee cecceeee cess eeeeeceeeeeseeeecneessenettieetieecsoretennasennereats 46 Inmate Labor REQuireMent ......... cece ees eeeteeeeneeeseeeesneeseaeereeeereeaetineesseennges 48 Equal Employment Policy ...........cccccsesseesneeseeeneeetteerteeeeetaesenresineetennerseeseeeesaes 49 Sample Uniforms ........:::ccceeceeeeseeseeceecssecseseneecneeseeesneesieecueeseeseeearesiensenanseseanaegs 50 SECTION 2 Current Food Service Employees and Procedures for Replacing Personnel ....... 51 Employee Support «20... eccccessseceeeeeeeeeseenserssneerteecieseneerneerneetieeciescneesseesseeseeeens 52 Employee Training Program ........cccccccccsecseeeseesieeeeieerieetseseseassseeesneeeeteeessenenaees 53 Training and In-Service Training for Food Service Employees.........cccseeeeeees 57 National ServSafe Training Program ..........ccccsccceeeeeseeessseeeeeeerereressseeneneeeeeeeenes 58 Safety Prograin......cccecceseeescsssccsessesssessecneenessesneeceessesteereessecinssessseseseeseesssnseenes 59 Inmate Training Program need vocational training .........:ccceeece essere etetenreeenees 60 Page 2 of 4 TABLE OF CONTENTS SECTION 3 Inmate Meals ..........ccccccccscssssceecceecessssesssenaneaaaaaaaaaaaaeaaaaaaaaaaaeeeeesaaaaaaasaaaaeeeeaeeeeeeeeees 61 Meeting Daily Meal Schedules, Procedures for Meal Delivery to Inmates............ 62 rele le O10 =| | kee 63 Grade Specifications............ccccccesceccesseeeeeeeeeeeseereceeeeeseeeneeesssessccneescssesesenetereneneas 64 Statement of Nutritional AC@qQUACY ....... cece ceeentee teeter eeeeeeetaeeeeeeeeeeeeeenenseeaaes 65 Proposed Menu Cycles.........ccccccccccceeceecc ener ineneeseesaeeeeeeenieeeesessueeeeseseeeeneaena 66 Statement of Nutritional Adequacy (JUVEMIIE) ........ ce eeecceeeeeeeeseeeeeeeeneeeeeeeeeeenes 70 Proposed Menu Cycles (Juvenile) ............::eeeeeeeeeeeeeeee reer eee cenaaeeeeeseneeeennenenaeneees 71 Sample Holiday Menu .............:ceeceeeeeeeeeeceneee terre rere en eenn eens eseeeeeeenenneneaeeeeeetennega 75 Seven-Day Sack Lunch Sample Menu ...........::ccceccceseeessseeeesesseeeesessseseeeessseeeees 76 Special Diet Procedures and Provisions. ............:cccceeseeseeeeeeesneeeeeeeesseeeeneenesseees 78 Special Medical Diet Order (FOr) ........ccceesceeeeeesseeeeeeesssneeeseesessueeeeseesereeeeseesaees 79 Special Modified Medical and/or Religious Diets «0.0.0.0... eecesesseeeereeeeeeeeeeeeeees 80 Religious Meal Preference Request