Okaloosa County BOCC — May 4, 2013 — C12-1962-COR — reading text

960-9000 I AX: Se 16-960-9099 14 Ww | Ton Ty \ v.Lockton.com ATTACHMENT A CONTRACT AGREEMENT CHECKLIST Date: lel te Li2— Sponsor Name: Agreement #: Every contract between a Sponsor of the National School Lunch/Breakfast Program must contain all of the language and federal citation numbers found in the center and right-hand columns. Or, the Sponsor and FSMC contractor can agree to include all of these requirements by making these pages an attachment to the RFP/Contract and add signature lines to the bottom of each page. Contract Item Number Showing Regulation Compliance Reference, 7 CFR ( A 1, 210.16 (a) (1) Se 2. 210.16 (a) 2) 3. 210.16 (a) (3) 4. 210.16 (a) (4) 5. 210.16 (a) (5) ef an F 7? Provision to be included in Contract between FSMC Company & School Food Authority (SFA) SFA: Shall adhere to and include the requirements of the NSLP Regulations in any contractual agreement with a Food Service Management Company. (FSMC). SFA: Shall ensure that the food service operation is in conformance with the SFA agreement under the program. SFA: Shall monitor the food service operation through periodic on-site visit. SFA: Shall retain control of the quality, extent and general nature of its food service and the prices to be charged for meals. SFA: Shall retain signature authority on the State agency-school food authority agreement, free and reduced price policy statements and meal claims. SFA: Shall ensure that all federal donated foods received by the school food authority and made available to the food service management company accrues Last Revised - 03/28/2012 Page 29 ay 7. 210.16 (a) (7) NA 8. 210.16 (a) (8) 9. 210.16 (b) (1) 10. 210.16 (c) 11. 210.16 (c) (1) 12. 210.16 (c) (2) fA RR only to the benefit of the agency. SFA: Shall maintain applicable health certification and ensure that all State and local regulations are being met by a food service or management company preparing serving meals at a food authority facility. SFA: Shall establish an advisory board composed of parenis, teachers and students to assist in menu planning and to evaluate food quality and vendor performance. FSMC: Shall adhere to the 21-day cycle menu that was included in the IFB or RFP for the first 21 days of meal service. Changes thereafter may be made by the SFA with the agreement of the vendor. SFA: Shall not enter into contract that is on a “cost-plus-a-percentage- of-cost” or “cost-plus-a-percentage- of-income” basis. Contracts that allow income or revenue to accrue to the vendor are prohibited. FMSC: Shall maintain such records as the food authority will need to support its claim for reimbursement. Shall, at a minimum, report claim information to the food authority promptly at the end of each month, Shall make all records available to the food authority upon request; and Shall retain all records in accordance with 210.23 (c); records shall be retained for a minimum period of 3 years after the submission of the final claim for reimbursement (fiscal year) or as necessary to resolve any audit issues. Company: Shall have and maintain for duration of the contract, Last Revised - 03/28/2012 Page 30 13. 210.16 (Cc) @) 14, 210.16 (d) if 15. 7 CFR 3016 16. 7 CFR 3016 17. 7 CFR 3016 18. 7 CFR 3016 “if ; State/local health certification for any facility outside in which it proposes to prepare Program meals. SFA: Has detailed specifications each food component specified in 210.10 and Shall not pay for meals that do not meet the written specifications outlined in Program regulations and the Sponsors requirements or for meals that are spoiled, not in the same temperature zone or unwholesome. FSMC: Shall be of duration of no Longer than one (1) year; Options for the yearly renewal of the contract shall not exceed four (4) additional years; and Either party may cancel the contract for cause with 60-day notification. Contract: Shall contain provisions for administrative, contractual or legal remedies for breach or violation of contract terms, to include sanctions/penalties as many be deemed appropriate. Contract: Shall contain provisions for contract termination, due default or due to circumstances beyond their control of the contractor (describe conditions). Contract: Contains provision for compliance with Executive Order 11246, “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented by Department of Labor regulations (41 CFR Part 60). Contract: (In excess of $100,000) contains provision for compliance with Section 306 of the Clean Air Act (42 USC 1857 (h); Last Revised - 03/28/2012 Page 31 % aa e Contract Reviewed by Notes: 19. 7 CRF 3016 20. 7 CFR 250.12 (c) 21. 7 CFR 3017.510 Section 508 of the Clean Water Act (33 1368); Executive Order 11738, and Environmental Agency Regulations (40 CFR, Part 15) prohibiting grants or loans of facilities included on the EFA list to Violating Facilities. Contract: Recognizes mandatory standard contained in the State Energy Conservation Plan issued in compliance with the Energy Policy & Conservation Act (PL 94-163). Contract: Contains provision that agreement is in compliance with commodities liability. Contract: Contains certification regarding Debarment/Suspension from participating in federal contracts/grants/awards. (A signed USDA A. D. 1048 form by the vendor). Last Revised - 03/28/2012 Page 32 BID SHEET DATE SUBMITTED: April 10, 2012 RFP #: COR 10-12 PROPOSAL ITEM: INMATE FOOD SERVICE BID PRICE PER MEAL BREAKFAST S aac DINNER 5 0.8631 Please see Meal Scale Option on Next Page ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other*bidders and has not colluded with any other bidder or parties to bid whatever. (Note: No prémiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation will result in the cancellation and/or return of material (as applicable) and the removal from bid list(s). ABL Management, Inc. Bidder’s Company Name thorized Signatufe- Mgnual John D. Appleton Authorized Signature — Typed 11224 Boardwalk, Suite b 1-5 Baton Rouge, LA 70816 Chairman, President and CEO Address Title 225-272-6063 225-273-2165 Phone # Fax # 72-1174269 Federal ID # or SS # il 8 Sel cS RRR Ch ini Sl a a i NM i in i a IAN SEA GARONA NASON RRR SNE DRIER BSBA st LR SS a RN SLAC tae EE Last Revised — 02/29/2012 Page 32 AR i i em Management, ’ Inc. PRICE PROPOSAL ABL Management, Inc. agrees to provide the following for the price per meal listed: 1. An ON-SITE Food Service Director, Assistant Food Service Director and the Hourly Supervisors. Payment of all fringe benefits for the ABL Management, Inc. employees. Payment of all permits, licenses and insurance costs. Provision of uniforms and nametags for all ABL Management, Inc. employees. Purchase of all of the food products and supplies. Preparation and serving of proposed menu to staff, inmates and visitors of Okaloosa Correctional Facility. Listed below is our price per meal, utilizing inmate labor, to operate your food service. Meal Scale Price Per Meal 400-424 $0.8920 425-449 $0.8768 450-474 $0.8631 475-499 $0.8509 500-524 $0.8399 525-549 $0.8299 550-574 $0.8208 575-599 $0.8125 90 Jack Allen From: Richard Brannon Sent: Tuesday, May 08, 2012 1:32 PM To: Paul Lawson; April McQueen Cc: Jack Allen Subject: FW: ABL Management, Inc. Importance: High Follow Up Flag: Follow Up Flag Status: Flagged FY| Jack... Print and make this a part of the contract once Paul Lawson gives his decision and go ahead. Richard Brannon CPPB FCCM Purchasing Director Okaloosa County Board of County Commissioners 602 C North Pearl Street Crestview, Florida 32536 850-689-5960 rbrannon@co.okaloosa.fl.us “Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, inciuding your e-mail address, may be subject to public disclosure.” From: Roshon Cody [mailto:RoshonCody@ablmanagement.com] Sent: Tuesday, May 08, 2012 12:47 PM To: Richard Brannon Cc: John Appleton; Mike Craft; Susan Allen Subject: ABL Management, Inc. Importance: High Mr. Brannon, thank you for taking the time to meet with Mr. Mike Craft this morning. As a result of the meeting and per our telephone discussion. ABL Management, Inc. will adhere to serving the beverages for the inmates in a packet instead of bulk and issuance of the cup daily. The menu which was submitted with the bid can also be tailored to fit your needs based on the current menu. Mr. Brannon these items above will be adhered to without any additional charge to Okaloosa County, FL. Thank You and we look forward to doing business with Okaloosa County. If you have any questions or concerns do not hesitate to contact me. Jack Allen, CPPB 1 Purchasing Services Manager Okaloosa County, FI 850-689-5960 Jallen@co. okaloosa /Roshon Cody ABL Management, Inc. Vice President (800) 375-1293 Ext #244 (225) 954-7688 4ocie RoshonCody@abimanagement.com PO Box 40486 Baton Rouge, LA 70835-0486 Jack Allen, CPPB Purchasing Services Manager Okaloosa County, FI 850-689-5960 jallen@co. okaloosa INMATE FOOD SERVICE RFP #: COR 10-12 PROPOSAL CLOSES: APRIL 13, 2012 @ 4:00 P.M. Last Revised - 03/28/2012 Page 1 NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 4:00 p.m. (local time) April 13, 2012, for Inmate Food Service. Pursuant to copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities); this links you to the Florida Panhandle Purchasing Group website where our bid specifications will now be posted. At 4:00 p.m. (local time), April 13, 2012, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder's name and "Bid on Inmate Food Service to be opened at 4:00 p.m., April 13, 2012". Firms desiring consideration should provide an original and five (5) copies of their statement of qualifications/proposal. Guidelines detailing form and content requirements for the statement of qualification/proposal are available by contacting Richard L Brannon, Purchasing Director, 602-C North Pearl St., Crestview, FL 32536 or 850-689-5960. There will be a mandatory pre-bid conference at the Okaloosa County Correctional Facility, 1200 E. James Lee Blvd, Crestview, FL 32539; March 28, 2012 @ 10:00 a.m. to discuss the scope of work and conduct a general walk through the facilities. Proposals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., (CST), April 13, 2012 in order to be considered. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Okaloosa County Purchasing Dept Attn: Richard Brannon 602-C North Pearl St. Crestview FL 32536 [/Signed// 02/29/2012 Richard L Brannon Date Purchasing Director BOARD OF COUNTY