Okaloosa County BOCC — May 4, 2013 — C12-1962-COR — reading text

Inmate's Signature: Date: COMMENTS: Authorized Medical Health Provider: 79 ~ The following is an example of ABL Management, Inc.’s Sue Therapeutic Diet Menu. i The requirements for a Muslim Diet are satisfied by not having any : Management, pork products on the general menu. We utilize high quality turkey Inc. products in place of pork. SPECIAL MODIFIED, MEDICAL AND/OR RELIGIOUS DIETS 80 SAMPLE RELIGIOUS MEAL REQUEST ABL MANAGEMENT, INC. SAMPLE RELIGIOUS MEAL PREFERENCE REQUEST DETAINEE/INMATE NAME: DATE: DETAINEE/INMATE NUMBER: HOUSING UNIT: TYPE OF VEGETARIAN DIET: RELIGIOUS MEAL PLANS OFFERED NOTE: At the current time the only religious preference meal plan being offered at this facility is the Ovo- Lacto Vegetarian. This meal plan contains eggs and dairy products as the only source of animal protein | am voluntarily enrolling in the Religious Meal Program: 0 | will not eat the Regular Meal program. If officials observe me eating meat or meat products, the privilege of this meal plan will be revoked and | may not re-apply. 0 |assume full responsibility for the risks and consequences involved in my decision and specifically release the FACILITY from any and all liability for those risks and consequences. 0 also understand that if at any time | change my mind, | may seek a Regular Meal Program. However, after returning to a Regular Meal Program, | will surrender my rights to re-apply for the Vegetarian Program. 0 In the event that | am placed on a Medical Diet, the Medical Diet will take precedence over the Vegetarian Program. INMATE/DETAINEE SIGNATURE: #: DATE: FOR ADMINISTRATION USE ONLY DATE TO ADMINISTRATION: 20 COMMENTS: APPROVED: DISAPPROVED: ADMINISTRATION REPRESENTATIVE: DATE: KITCHEN RECEIVED BY: DATE: 81 SAMPLE THERAPEUTIC DIET MENU ak z x x vat x % x Did x % x x “ x To Een ere z dawsounou | x x x x E ¥ ta x x sar Ei z wid x ST Re 36 ae SRI ¥ PP ad] “War PIT ATOI IAS x Boe ¥ Le] ¥ 7 eed Fa] Tees On nog Cuma on, | samadbantAld1 OM | fag aes Depp OH. Le x x F1[D BA Wee Soeeewa ma | 31 en eemanery 7 % Fi x & ¥ x wet Bd LARA ws Ws x x. Ed ar ¥ z Bra 7 z x PT Sal ¥ x ¥ BE 2 aera < x 1 OAS OF : x Pape wetians U nina Tes ars Peppy Oy x ® wale %. a a Cd x zr ¥ = | g Fi] ¥ H TRAE wus RET Ei t = ae = my owe cecey on | wowd cues | uC bag ren, i “Tercneugeed MET esau aw em "SHu AL WAH LUE, SOON A NSW NYY SY SVE SAMSS=X “SHOUONEISNI NIAMS ML8RS D930 LSSHS0VENES LIN SUS VYHSHL SS Gd SO SGA eer soe NVILILTIO SCM ETA. rh sh 82 AG = aa Management, Inc. MENU SUBSTITUTION PLAN In the event it is necessary to substitute a menu item (i.e. failure to receive delivery of a food item on tomorrow's menu); ABL Management, Inc. has developed a Menu Substitution Plan for such contingencies. This plan includes a list of foods that are in the same category of food groups and similar in nutritional value that can be substituted/exchanged for each other. There are only five (5) reasons a substitution may be made: Equipment failure Utility failure Vendor failure Food not fit for consumption Client request POLICY: Any substitutions to the menus shall be limited due to the expense of production and procurement. All substitutions shall be documented and reported to the corporate office. PROCEDURE: 1. Substitutions can only be made by the Food Service Manager on duty. 2. Each substitution must have the following documentation: date, meal, original menu item, item substituted, number of servings substituted and the justification of the substitution. The facility liaison must approve each menu substitution in writing before it is served. 3. Each substitution must be of similar nutritional value and in the same food category. 4. At the end of each month, the Food Service Director reviews and signs the Monthly Menu Substitution Log and faxes the form to the District Manager for review. 5. The District Manager shall forward the same to the corporate office for review by the Corporate Dietitian. 83 SAMPLE MENU SUBSTITUTION LOG ysanbay ua (S) eo 03 33 30U poo (py) (OH ayeagdtiog Ul pazuauINsep aq yn) asanyed sopuag (¢) aanyesd AWIAN (Z) sanyed yuswdynby (,) ssuojesyAENe, aLva aa ‘aLva *NVLLLLAIG aauaisi93¥g *‘pazuawnsop uaeq saey suesu0? |Ty “yenbe AjjeueH yu ase SUC}IN}YSQns NuewW ey L *MA9VNVA LOWLSIC *‘Payuauinzop useq sAeYy Su1as9U0D IY =«‘saInped0lg pue $981D110d Igy WIM JueTdwos are suonnyysqns nuew ey, NVILILSIG GAN3LSINAZY AG GALFIGWO) 3G OL NOILDAS SIHL HAOVNVA LOIMLSIC Ad GALA 1d WO) 3g OL NOILIAS SIHL wOHHRSGns Bulaseg 0} 201d suonnysqns # Ppenzsqns jeaoiddy Ay ]0e4 40} UOReIYBRSNL Buy~ies we}; nuew woz] nusy jeubug¢ 1eew a}eg *# 31UNn OWEN UN UVAA/HLNOW tainjzeuBis asd 009-O-dOS Jad Ajyjoes ay} ul ay uo Jday aq pjnoys saidog yun aij 0} pausnyas aq im Go} uonninsqns paubjs ay] jenosdde jo sainjeubjs ajeuidosdde ayy Guiajagas Joy ‘(pario2as uaag aaey juayo wod sjenosdde je Jaye) yyuow ayy jo Aep jse] ayy uosoB eueyy JOISICG) AY] OF Ul pausN] aq snus SHOJ UOIIASANS ‘GINS SILI FAOIZG Juayo ay Aq parosdde pue o7 paziodes uaagq aney Go; styz uo pajs{{ SUONNINSQNs NuaUs fff -JLON DOT NOINLILSIAS ANAW ATHINOW + foe] to this procedure will be agreed upon by the Facility Director and arp, ABL Management, Inc. will continue to follow the procedures i> " currently in place for the provision of inmate meals. Any changes i~ ABL Management, Inc. see Management, j Inc. PROCEDURES FOR MEAL DELIVERY TO STAFF 85 SAMPLE STAFF MENU BREAKFAST INMATE MEAL LUNCH AND SUPPER PLEASE SELECT ONE: 1. HAMBURGER OR CHEESEBURGER FRENCH FRIES OR CHIPS DESSERT BEVERAGE 2. TWO (2) HOT DOGS FRENCH FRIES OR CHIPS DESSERT BEVERAGE 3. INMATE MEAL OF THE DAY FRENCH FRIES OR CHIPS DESSERT BEVERAGE 4. CHEF SALAD DESSERT BEVERAGE 86 gm Management, Inc. PROCEDURE FOR RECEIVING AND REPORTING ACCURATE MEAL COUNTS ABL Management, Inc. will use the current procedures that are currently in place or work with the Facility Director to develop a “new” Procedure for Receiving and Reporting Accurate Meal Counts. We have enclosed samples of inmate and staff count sheets that would be customized for your facility. 87 ABL Management, Inc. DINNER MEAL COUNT SHEET CHECK ONE: DATE: BREAKFAST LUNCH UNIT #1 UNIT #2 A-WING A-WING B-WING B-WING C-WING C-WING D-WING D-WING EXTRAS: EXTRAS: TOTAL: TOTAL: ROVER SIGNATURE ROVER SIGNATURE UNIT #3 A-WING B-WING C-WING D-WING EXTRAS: TOTAL: ROVER SIGNATURE UNIT #1 UNIT #2 A-WING A-WING B-WING B-WING C-WING C-WING D-WING D-WING EXTRAS: EXTRAS: TOTAL: TOTAL: ROVER SIGNATURE ROVER SIGNATURE R & D HOLDING (BOOKING): COURTS BAG LUNCH GRAND TOTAL: FOOD SERVICE SIGNATURE: DATE: FORM G100 REV. 6/97 88 OFFICER/STAFF MEALS Check One) BREAKFAST IDATE LUNCH DINNER IMANAGER | UNIT PAGE| OF | DEPUTY SIGNATURE ORDER BY NUMBER — oe Se oe a ee Se ae a a} MINIS SlalT|Slal alo a/o|O/O|N|O/ or) B/oo/y/ 23 24 25 “FORM G105 REV. 6/97 89 i , =~ Management, a ™ PRICE PROPOSAL ABL Management, Inc. agrees to provide the following for the price per meal listed: 1. An ON-SITE Food Service Director, Assistant Food Service Director and the Hourly Supervisors. Payment of all fringe benefits for the ABL Management, Inc. employees. Payment of all permits, licenses and insurance costs. Provision of uniforms and nametags for all ABL Management, Inc. employees. Purchase of all of the food products and supplies. Preparation and serving of proposed menu to staff, inmates and visitors of Okaloosa Correctional Facility. Listed below is our price per meal, utilizing inmate labor, to operate your food service. Meal Scale Price Per Meal 400-424 $0.8920 425-449 $0.8768 450-474 $0.8631 475-499 $0.8509 500-524 $0.8399 525-549 $0.8299 550-574 $0.8208 575-599 $0.8125 90 BID SHEET DATE SUBMITTED: April 10, 2012 RFP #: COR 10-12 PROPOSAL ITEM: INMATE FOOD SERVICE BID PRICE PER MEAL BREAKFAST s acaabell LUNCH $ 0.8631 DINNER 5 0.8631 Please see Meal Scale Option on Next Page ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other bidders and has not colluded with any other bidder or parties to bid whatever. (Note: No premiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation will result in the cancellation and/or return of material (as applicable) and the removal from bid list(s). ABL Management, Inc. Bidder’s Company Name thorized Signatga- Mgnual John D. Appleton Authorized Signature — Typed 11224 Boardwalk, Suite b 1-5 Baton Rouge, LA 70816 Chairman, President and CEO Address Title 225-272-6063 225=273=2165 Phone # FOX # 72-1174269 Federal ID # or SS # | Last Revised — 02/29/2012 Page 32 AD i eg Management, Inc. FEDERAL SURPLUS FOOD PROGRAM (USDA REGULATIONS) ABL Management, Inc. understands that the Okaloosa Correctional Facility may qualify to receive Surplus Commodities from the US Department of Agriculture. There is no guarantee what, if any, commodities will be available to the Jails during the life of this agreement. Federal regulations permit ABL Management, Inc.'s use of Surplus Commodities in providing food service in prisons and jails. However, ABL Management, Inc. shall assume all costs, both direct and indirect, in procuring such commodities and in complying with the rules and regulations of the US Department of Agriculture specifically. ABL Management, Inc. agrees that any USDA commodities received on behalf of the Okaloosa Correctional Facility shall only benefit the Okaloosa Correctional Facility and shall be utilized only in the performance of this Agreement. ABL Management, Inc. shall maintain all financial and supporting documents, statistical records and any other records pertinent to the use of the USDA surplus commodities program. The records and documents shall be maintained for a minimum of three (3) years and ninety (90) days after the termination of this Agreement. ABL Management, Inc. agrees that if any litigation, claim or audit involving these records begins before the three (3) year period expires, ABL Management, Inc. shall keep the records and documents for not less than three (3) years and ninety (90) days and until litigation claims or findings are resolved. The case is considered resolved when there is a final order issued in litigation or a written agreement is entered into. All Surplus Commodity Records shall be made available to representatives of the Facility's Accounting Office as well as the Auditor's Office at any reasonable time and place for inspection and audit. Failure to comply with the provisions set forth above shall be cause for termination for termination of this Agreement. 91 Ate i* ee Management, Inc. BILLING PROCEDURES ABL Management, Inc. will invoice the facility monthly unless otherwise negotiated. All U.S.D.A. Government commodities used for that accounting period will be credited off of the invoice at the U.S.D.A. Fair Market Value. The Okaloosa County shall remit payment within fifteen (15) days for the prior month. Such payment shall be sent to: ABL Management, Inc. P.O. Box 613128 Memphis, TN 38101-3128 (ABOVE ADDRESS IS FOR PAYMENT OF INVOICES ONLY) 92 Abi i my, ee Management, Inc. OVERALL APPROACH TO WORKING WITH OKALOOSA SHERIFF'S DEPARTMENT EMPLOYEES ABL Management's approach and philosophy in working with Facility Director and the Okaloosa Correctional Facility employees is that we, all ABL Management, Inc. staff, are working in your facility as a guest of the Facility Director. No person(s) will be hired to work in the Food Service Program at your facility who does not meet with the approval of the Okaloosa Correctional Facility. We request that our Food Service Director be invited to attend your regularly scheduled management and staff meetings to discuss the food service program. In this way, we can respond to any concerns the staff members have regarding the food service for themselves and/or the inmates and we can