Fort Walton Beach Council agenda — 09-23-03 regular Council agenda — reading text

t \" f ~- J 1~( J~! 2yh~1 '~ J The meeting reconvened at 9: 07 p. m the Discussion included the possibility of having a one- on- one interview with each of the fmal five candidates, candidates if travel will not be importance of reimbursing candidates for travel expenses, to notify expenses the five finalists be further discussed as the selection becomes closer. reimbursed, and that the process of ranking can Council Gene Annbruster, 210 Hudson Drive, discussed providing all candidates a list of the proposed questions ask. The Interim advised it is to Council to decide what questions will be asked. may City Manager up Patterson, Campbell, The Mayor called for the vote on the motion and it carried unanimously with Holmes, Tucker, Pullen, Kelley, and Anderson in favor. Council was advised that all applicants will receive letters of appreciation for applying. 1 YT:' ..,.,..,......, -- .- -~,..,...~ bil"~' -"""'-~; r.,--' ,~.~-- - ~- -~- iJIJ] fu i, ; /.~)~"~~,, :: I ;'[ f:~ H ili)~ ~ l{~ G:~~d~:' !LJ ": . 2t~", l[ tE~'~~ I~ d~ Update on the golf Clubhouse Project. 144. 29. In July The Purchasing Director explained the final contract amount for the Golf Club clubhouse is $ 1, 788, and 11 items needed repair. Nine of the items have been of this year the architect completed the warranty inspection therefore, the is withholding $ 10, 000 from final payment for those corrected but two have not been corrected; City advised that with the for final payment from Sharpe, Inc., in May of this year, the two items. He also request as the contract affidavit that bills for materials, equipment, payrolls, and others indebtedness was not submitted states. The City issued Sharpe, Inc. a check in the amount of $ 133, 673. 83 on August 14 of this year, and is with correction of the final two withholding the remaining $ 119, 000.00 until a Release of Claims is provided, along items on the punch list. of concern, The Purchasing Director advised a settlement conference with Sharpe, Inc. be held to discuss the items and the should include the meeting and the architect, and to reimburse the traveling expenses of the City Attorney architect. the City Attorney and Mr. Tucker moved to enter into a settlement conference with Sharpe, Inc., to include PurchasingDirector, and to provide authorization to bring the architect back and pay his reasonable travel reimbursement to do so. Mr. Kelley seconded motion. before Discussion ensued regarding the role of the architect in the project and that a close out audit be conducted fmal payment is made. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. Dr. Pullen moved to conduct a close out audit before final payment is made. Mr. Tucker seconded motion.  00 09/ 09/ 03 rl'-)' ~~"-;:;'\ II:-'-)- Ti'~)'\:;;' 1\_/_ 1_,,,_, 1 _',,! I': 1~':\;. I, ~~_ I' J l}~~' J_\'~ 1 1 1.. " The Purchasing Director explained this was a fIrm-fixed price construction contract and audits are not done on those type of contracts. Mr. Tucker withdrew his second. Motion died for lack of a second. Jerry Coker, 308 Leah Miller Drive, expressed his pleasure at the positive turn- around the golf course has taken the past few months. Consideration of appointment to the Municipal Planning Board. Mr. Anderson moved to appoint Adam Cohn, 613 Country Club, Fort Walton Beach, to the Municipal Planning Board for an unexpired term until May 21, 2005. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. Consideration of appointment to the Historic Sites Board. Mr. Anderson moved to reappoint Martha Garvie, 315 SheD Avenue, SE, to the Historic Sites Board for a four-year term until September 8, 2007. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. J) ff:\>>~ ~: ~ J ~~~~'~ The Interim City Manager advised the City Hall air conditioning unit, which provides air conditioning to City Hall, the Council Chambers and the auditorium, has broken and requested Council approve the purchase and replacement of a 130- ton compressor from Willia.ms/ Trane in the amount of $34, 722.00. She explained that Staff contacted seven vendors and only two can provide the unit, and that Staff is proposing rebuilding a remanufactUred unit that has a one- year warranty and 90 days on parts and labor. A core charge, if needed, of $10,000 would bring the total amount to $ 44, 722. 00; however, it is not lmown whether the core charge will need to be replaced until the work begins. Mr. Tucker moved to authorize the emergency purchase and installation by WilIiams- Trane Company of Cantonment, Florida, of a replacement of the City Hall air conditioning unit at an approximate cost of 34, 722. 00, and to authorize the replacement of the core component, if necessary, at a cost of $10,000. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. 3>>~"iJ": ~=~ .?!/: I~_ ~~~. 0 ~,~(~~} -;~' ' I~( ~~~;~ _~,~ Councilman Anderson discussed the legislative issues survey and was advised an e- mail will be sent to Council on the items when they are received by staff. Councilman Tucker received verification that Council received the cassette tape and written letter from the city manager of Dunedin, Florida. Mayor Glover mentioned that the software installed at the Police Department has been given coverage on the front I page of the Innovations Group web page. t~,{~ j. ;~ 5j 1t ' ll~ ~,~~tJ: I~;~~~-:- I.~ :\ I~ i\jf\) t:.. wI.;.,,' _ t~ _ 1 J'):li;-~:( ~ The Interim City Manager announced the north Beal neighborhood meeting on September 10 at the Senior Citizens I :~;' w ~ Cj~\~~(~ 4. ~ J I I I Center and the Vision Plan Summit on Saturday, September 13 from 9 to 2 at the Senior Citizens Center. She also advised the Kenwood neighborhood meeting scheduled for September 18 at 6: 30 has been postponed and has been I rescheduled for Wednesday, September 24 at 6: 30 p. m